Updated M4 Unit 1 Presentation - GPCOM

Report

Report

A document that provides facts, opinions, or ideas about a specific topic or problem.

Formal Report

A longer document containing preliminary parts like a title page, summary, table of contents, bibliography, and appendix. It analyzes a problem, presents facts, draws conclusions, and makes recommendations. Examples include thesis papers and dissertations.

Informal Report

A shorter document written in a less formal style, usually without preliminary pages except for a title page. It presents facts and discusses everyday matters, often requiring little background information. Examples include memos, letters, and manuscript formats.

Direct Order

A type of informal report where the main idea is presented first, followed by supporting details. It is used for routine reports or when expecting a favorable response, like progress reports.

Indirect Order

A type of informal report used when expecting an unfavorable response or when persuasion is needed to accept the main idea. It is suitable for situations like internal proposals where managers may be hesitant about approving a project or budget.

Formal Report Writing

Impartial and professional style with no personal pronouns or contractions, focusing on facts rather than the writer's perspective.

Informal Report Writing

Relatively personal style with personal pronouns and contractions often used, but can vary based on the audience's formality requirements.

Formatting Informal Reports

Consists of opening (subject, purpose, or recommendations), body (findings and supporting details), and closing (re-emphasis of the main idea). Formats include letter reports, memo reports, and manuscript reports.