Lecture 25: Closure

What is the purpose of project closure?

To formally complete all project activities, release resources, document lessons learned, and finalize all administrative and contractual obligations.

What are the three key components of project closure?

Administrative Closure, Knowledge Transfer, and Release of Project Resources.

Why is project closure important?

It ensures accountability, completes documentation, closes contracts, and captures lessons learned.

What percentage of projects typically fail to meet original goals?

Around 65% to 70%.

According to the CHAOS Report, what percent of projects are canceled before completion?

Around 31%.

What is administrative closure?

The process of finalizing all project documentation, completing contracts, and confirming project completion.

What are retainage payments?

A portion of contractor payment (usually 10%) withheld until final completion and punch list resolution.

What is a punch list?

A document listing incomplete or unsatisfactory items that must be corrected before final approval.

What are 'As Built' drawings?

Updated versions of project drawings that reflect all changes made during construction.

What types of documents are typically handed over during operations transition?

As-built drawings, O&M manuals, training materials, warranty info, testing and commissioning reports.

What is the purpose of a drawing transmittal?

To document the distribution of technical documents and ensure version control.

What is stakeholder closure?

Ensuring all final deliverables are provided, issues resolved, and relationships concluded positively.

What should be included in a stakeholder closure meeting?

Final review, deliverables, sign-off, thank yous, and final communication.

What is included in a project closeout report?

Overview, financials, challenges, successes, lessons learned, and future recommendations.

What is demobilization in project management?

Reassigning or releasing project personnel at the end of a project.

What is the challenge with demobilizing contract personnel?

Providing references and transitioning roles post-project.

What are Bruce Tuckman's five team development stages?

Forming, Storming, Norming, Performing, and Adjourning (Mourning).

Why should a project team celebrate closure?

To show appreciation, reinforce morale, and mark accomplishments.

What are common project closure challenges?

Lack of time or money, incomplete work, unresolved issues, and organizational indifference.