HR Systems Management, Operations and Maintenance, and LMS Solutions

Vocabulary flashcards reviewing HR systems documentation, data management, analytics, privacy, security, and LMS solutions for the HRIP exam.

Application Documentation

Documentation covering HR software configuration and support procedures.

Process Documentation

Documentation of manual and automated HR processes used within an organization, such as a swim lane diagram.

User Documentation

Documentation intended for end users that provides instructions on system use and is refreshed regularly.

HRMS Topology Documentation

Documentation detailing all HR systems, their relationships to other systems, interfaces, and user access.

Data Model

A description of the data and relationships that will be stored in a database, including data attributes, data types, and business rules.

Metadata

Data that describes other data.

Database Management System (DBMS)

A software program used to create, process, and administer a database.

Data Warehouse

A repository of enterprise data used as a single normalized source for reporting.

Data Mart

A database subset focused on a single subject or functional area.

Metrics

Measures that have meaning in a relevant context (such as HR Efficiency, Effectiveness, and Impact) used to provide human capital data for analysis.

Analytics

The practice of using metrics to discover and communicate meaningful patterns in data to aid problem-solving and enable data-driven decision-making.

Predictive Analytics

An analytical process that determines patterns in data to predict future outcomes.

Data Mining

The analysis of large pools of data and databases to establish data patterns and trends for prediction.

Dashboard

A visual representation of HR metrics that provides users with quick access to key information.

Records Management Lifecycle

The framework governing organizational records through Creation, Usage, Storage, and Disposal/Archives.

Business Impact Analysis (BIA)

A critical first step in business continuity and disaster recovery (BC/DR) planning.

Role-Based Access Control (RBAC)

An access control framework where system permissions are granted based on assigned roles, defining capabilities like Display/View, Create, Update, Change, and Delete.

Rule-Based Access Control

An access control mechanism where access is allowed or denied based on a set of rules defined by a system administrator.

Audit Trail

A security feature that tracks who performed what action, to what data, and when, as well as unsuccessful access attempts.

Learning Management System (LMS)

A learner-focused platform emphasizing how workforce users consume content, including mechanisms for delivering and tracking learning experiences.

Learning Content Management System (LCMS)

A trainer-focused system designed for content creators that provides tools for authoring, managing, hosting, and tracking learning content.

Content Management System (CMS)

A content-focused system concerning the storage and management of information assets, supporting creation, management, and publishing regardless of training intent.

SCORM (Sharable Content Object Reference Model)

An international standard for eLearning courses that defines how to create content that can be shared and reused across different eLearning platforms.

xAPI (Experience API)

An eLearning standard that records data about learning activities across PCs, mobile devices, tablets, and real classrooms.

SQL (Structured Query Language)

A standardized programming language used for retrieving and updating data in a relational database.

Authentication

The process of determining whether someone or something is, in fact, who or what it is declared to be.