Compliance HR Workflows

A set of vocabulary flashcards covering key HR compliance workflows, legal requirements, and statutory timelines.

Employee Onboarding & I-9 / Right to Work Verification

A workflow triggered by new offer acceptance that involves Form I-9/E-Verify submission within 3 days of hire and document verification to avoid federal fines.

Mandatory Harassment & Ethics Training

Automated LMS assignment and progress tracking of training to meet state-mandated requirements like California SB 1343 and the New York Stop Sexual Harassment Act.

California SB 1343

A specific state-mandated training requirement mentioned as a focus for harassment and ethics compliance workflows.

FMLA & Medical Leave Management

A workflow triggered by leave requests or 3+ days of illness, requiring the issuance of an FMLA Eligibility Notice within 5 business days.

FMLA Eligibility Notice

A notice that must be issued to an employee within 5 business days of a leave request or report of 3+ days of illness.

Reasonable Accommodation (ADA Interactive Process)

A dialogue used to assess essential job functions and medical documentation when an employee discloses a disability or requests a workplace adjustment.

Undue Hardship

A documented finding used when a requested ADA accommodation cannot be implemented, serving as a compliance focus to prevent discrimination lawsuits.

Offboarding & Severance Compliance

A workflow triggered by resignation or termination that includes final paycheck calculation, COBRA health benefit notice generation, and asset recovery.

OWBPA compliant severance release

A specific legal release required during offboarding if an employee is 40+ years old and receiving severance.

Wage & Hour / Classification Audits

Evaluations conducted during role creation or compensation reviews to determine FLSA exemption and independent contractor status.

FLSA exemption testing

An evaluation consisting of a Salary basis and Duties test used to classify employees as Exempt vs. Non-Exempt.

IRS 20-factor / ABC test

Specific evaluation methods used to determine independent contractor classification and avoid misclassification penalties.