Integration Management Flashcards

Flashcards covering key concepts from the Integration Management lecture notes.

What is a project manager's primary role according to the text?

To perform integration management—to pull all the pieces of a project together into a cohesive whole—the processes, people, and goals for which the project was undertaken.

What are project stakeholders' common purpose?

Achieving project objectives efficiently and in compliance with scope, schedule, and cost baselines as well as agreed-upon quality requirements, while effectively managing uncertainty.

What is the project sponsor responsible for?

Supporting the project and the team, protecting assigned resources from being diverted to other activities, and acting as a management consultant to the project manager.

What skills are required for a project manager?

Technical project management skills, innovative thinking, collaborative leadership, empathy, and business savvy.

What is the Project Charter?

Formally authorizes the existence of a project and gives the project manager authority to commit resources to the project

What key elements should a project charter address?

Identified and analyzed stakeholders, defined project objectives/constraints/success criteria, confirmed high-level requirements, preliminary product scope definition, and documented initial risks/issues.

What process describes the project’s development approach and life cycle and integrates plans for managing scope, resources, and communication?

The project management plan.

What question should you ask when creating a management plan?

How will I define, plan, manage (execute), and control scope (or schedule, cost, quality, etc.) for the project?

List some common project documents.

Project charter, assumption log, Agreements, Contracts, Statements of Work, Issue Log, Estimates, Resource Requirements, Risk Register, Lessons Learned Register, Forecasts, Team Charter, Change Log.

What should a kickoff meeting cover?

Announce the start of the project, ensure everyone is familiar with its details (objectives, roles, responsibilities), and ensure a commitment to the project.

What is a work authorization system?

Ensures work is only started when formal authorization is given, often part of a company-wide system.

Define Explicit knowledge.

Fact-based and easily communicated through words and symbols, like lessons learned and procedures.

Define Tacit knowledge.

Contextual knowledge that is difficult to document, including emotions, experience, and ability, learned through job shadowing.

Describe osmotic communication.

Communication and knowledge sharing facilitated by team members being in proximity to one another.

Lessons learned should include what?

An overview of each situation, what corrective actions were taken, the impacts of actions taken, and the resulting updates to project artifacts.

What is a corrective action?

Any action taken to bring expected future project performance in line with the project management plan.

What is a preventative action?

Dealing with anticipated deviations from the baseline and other metrics

What is defect repair?

Rework

When is integrated change control required?

After the charter and the project management plan have been approved, requested changes need to be evaluated in the context of integrated change control.

In plan-driven projects, who typically makes the decisions about changes?

Change Control Board (CCB)

List the high-level steps for project managers to follow in managing project changes.

Evaluate the impact, identify options, get the change request approved internally, and get customer buy-in (if required).

What are some specific actions related to the close project or phase process.

Confirm work is done to requirements, complete final procurement closure, gain final acceptance of the product, complete financial closure, hand off completed product, solicit customer feedback about the project, complete final performance reporting, index and archive records, gather final lessons learned and update the knowledge base