Contracts Administration and Construction Management Flashcards

Vocabulary flashcards covering key terms and definitions from the lecture on Contracts Administration, RA 9184, Civil Code, CIAP, Project Delivery Methods, and Contract Elements.

Contract Administrator

A party responsible for ensuring that the construction contract is properly implemented and that all parties comply with its terms.

Republic Act No. 9184

Also known as the Government Procurement Reform Act, a Philippine law that establishes the rules and procedures for government procurement.

Transparency (under RA 9184)

A fundamental principle requiring government procurement processes and information to be open and accessible.

Competitiveness (under RA 9184)

A fundamental principle ensuring qualified suppliers and contractors have a fair opportunity to participate in procurement.

Competitive Bidding

The general government procurement method where qualified bidders compete by submitting bids based on agency requirements.

Alternative Methods of Procurement

Procurement methods allowed only under specific circumstances defined by law when competitive bidding is not appropriate or practical.

Bids and Awards Committee (BAC)

The body responsible for managing and overseeing the procurement process within a government agency.

Negotiated Procurement

An alternative procurement method used only under legally authorized circumstances, such as failed biddings or emergency situations.

Contract (Civil Code)

A meeting of minds between two persons whereby one binds himself, with respect to the other, to give something or to render some service.

Essential Requisites of a Contract

The three required elements for a valid contract under the Civil Code: Consent, Object, and Cause (C-O-C).

Void Contract

A contract with no legal effect from the beginning because it lacks a required element or violates law, morals, public order, or public policy.

Voidable Contract

A contract that is valid and binding until it is annulled by proper legal action, often arising from incapacity or defective consent.

Variation Order (Change Order)

A formal written modification used to authorize changes to original contract work, scope, design, quantities, cost, or completion time.

Construction Industry Authority of the Philippines (CIAP)

A government agency that helps develop, coordinate, and regulate aspects of the Philippine construction industry.

Philippine Contractors Accreditation Board (PCAB)

The agency responsible for the licensing and regulation of contractors in the Philippines.

CIAP Uniform General Conditions (UGC)

A standardized set of contractual provisions used as a reference for private construction contracts in the Philippines.

Construction Industry Arbitration Commission (CIAC)

A body providing a specialized mechanism for resolving construction-related disputes through arbitration.

Design Bid Build (DBB)

A delivery method where design and construction contracts are procured separately, typically following a sequential design-then-bid-then-build process.

Design-Build

A project delivery method where the Owner enters into a single primary contract with a single entity responsible for both design and construction.

Engineering, Procurement, and Construction (EPC)

A delivery method where a single contractor is responsible for engineering, procurement, construction, and commissioning/handover.

Public-Private Partnership (PPP)

A contractual arrangement between a public entity and a private entity for the delivery and/or operation of infrastructure or public services.

Construction Manager-at-Risk (CM at Risk)

A delivery method where a construction manager is engaged during design and assumes specified cost and construction risks, often offering a GMP.

Guaranteed Maximum Price (GMP)

A cap on construction costs provided by a Construction Manager-at-Risk, who assumes specified cost risks according to the contract.

Agreement

The main document in a construction contract that formally binds the Owner and Contractor, identifying parties, scope, price, and duration.

General Conditions of the Contract

Standard rules governing a project, establishing broad provisions for roles, payments, variations, delays, claims, and risk allocation.

Special Conditions of the Contract

Contractual provisions that modify or supplement the General Conditions for project-specific requirements.

Technical Specifications

Contract documents describing performance requirements, material standards, workmanship, testing, inspection, and installation criteria.

Drawings

Contract documents that communicate the project design visually, showing dimensions, locations, sections, and structural/architectural details.

Addendum

An official written change or clarification issued before contract award/signing that becomes part of the incorporated contract documents.

Document Hierarchy

An order of precedence defined within a contract to establish which document controls when wording or provisions conflict.