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Employee
A person who works for another person or organization in return for pay.
Income
Any money earned or received.
Gross Pay
The amount an employee earns before taxes or deductions are subtracted.
Earnings Statement
A document that shows an employee's wages and the deductions withheld.
Withholding
The amount an employer removes from an employee's gross earnings during each pay period.
W-4 Form
An IRS tax form that tells an employer how much federal income tax to withhold from an employee's paycheck.
Net Pay
The amount of money an employee receives after taxes and other deductions are removed; also called take-home pay.
Net Monthly Income (NMI)
A person's net pay on a monthly basis.
Deductions
Amounts subtracted from gross pay.
Mandatory Deductions
Deductions required by law, such as federal income tax, state/local income tax, Social Security tax, and Medicare tax.
Voluntary Deductions
Optional deductions chosen by the employee, such as health insurance, retirement savings, and flexible spending accounts.
Federal Income Tax
A mandatory tax withheld from an employee's paycheck for federal taxes.
State/Local Income Tax
A mandatory tax that may be withheld for state or local government.
Social Security Tax
A mandatory payroll tax withheld from an employee's paycheck.
Medicare Tax
A mandatory payroll tax used to fund Medicare.
Health Insurance Premium
A voluntary deduction used to pay for health insurance.
401(k) Contribution
A voluntary deduction that puts money into a retirement savings account.
Total Income
The sum of all income earned during a pay period.
Total Deductions
The sum of all taxes, benefits, and other deductions taken from a paycheck.
Total Net Pay
The total income for a pay period minus total deductions.
Net Pay Formula
Total Income โ Total Deductions = Total Net Pay.
Net Monthly Income Formula
Total Net Pay ร Number of Paychecks Per Year รท 12.
Why Complete a W-4?
To tell the payroll department how much income tax to withhold from each paycheck.
What happens if deductions are forgotten?
Your earnings may not cover as many expenses as expected because your take-home pay is lower than your gross pay.