Module 1/7/8/9_Chapter 6: Planning Project Part 3

Fundamentals of Project Management Course

Project organizational chart

graphical representation of how authority and responsibility is distributed within the project

Responsibility assignment matrix (RAM)

matrix that maps the work of the project as described in the WBS to the people responsible for performing the work

RACI charts

type of responsibility assignment matrix that shows RESPONSIBILITY, ACCOUNTABILITY, CONSULTATION, and INFORMED ROLES for project stakeholders

Resource histogram

column chart that shows the number of resources required for or assigned to a project over time

Team charter

document created to help promote teamwork and clarify team communication

Staffing management plan

describes when and how people will be added to and removed from a project

Communications management plan

document that guides project communications

Blogs

easy-to-use journals on the Web that allow users to write entries, create links, and upload pictures, while allowing readers to post comments to particular journal entries

Laissez-faire

meaning “let go”, this hands-off approach lets teams determine their own goals and how to achieve them

Transactional

this management by exception approach focuses on achieving goals or compliance by offering team members appropriate rewards and punishments

Servant leader

people using this approach focus on other people’s growth, learning, and autonomy and demonstrate service as a form of leadership

Transformational

by working with others to identify needed changes, these leaders empower others and guide changes through inspiration

Charismatic

people that can inspire others base on their enthusiasm and confidence

Interactional

leadership style is a combination of transactional, transformational, and charismatic

Risk

uncertainty that can have a negative or positive effect on meeting project objectives

Contingency plans

predefined actions that the project team will take if an identified risk event occurs

Fallback plans

developed for risks that have a high-impact on meeting project objectives and are put into effect if attempts to reduce the risk are not effective

Contingency reserves or contingency allowances

funds included in the cost baseline that can be used to mitigate cost or schedule overruns if known risks occur

Management reserves

funds held for unknown risks that are used for management control purposes

Risk events

specific, uncertain events that may occur to the detriment or enhancement of the project

Risk register

document that contains results of various risk management processes, often displayed in a table or spreadsheet format

Root cause

real or underlying reason a problem occurs

Triggers

indicators of symptoms of actual risk events

Contracts

mutually binding agreements that obligate the seller to provide the specified products or services and obligate the buyer to pay for them

Make-or-buy analysis

estimating the internal costs of providing a product or service and comparing that estimate to the cost of outsourcing

Federal Acquisition Regulation (FAR)

provides uniform policies for acquisition of supplies and services by executive agencies in the U.S.

Fixed-price contracts or lump-sum contracts

fixed total price for a well-defined product or service

Cost-reimbursable contracts

involve payment to the seller for direct and indirect actual costs

Time-and-material (T&M) contracts

hybrid of both fixed-price and cost-reimbursable contracts

Indefinite delivery indefinite quantity (IDIQ) contracts

provide for an indefinite quantity of goods or services for a fixed time with a stated upper and lower limit

Request for Information (RFI)

used when more information about goods or services is needed

Request for Proposal (RFP)

document used to solicit proposals from prospective suppliers

Proposal

document in which sellers describe what they will do to meet the requirements of a buyer

Request for Quote (RFQ)

document used to solicit quotes or bids from prospective suppliers

Bid or quote

document prepared by sellers providing pricing for standard items that have been clearly defined by the buyer

Procurement statement of work (SOW)

document that describes the goods or services to be purchased

Supplier evaluation matrix

type of weighted scoring mode

Master agreement

allows for some work to be added to an appendix or supplement, allowing changes to occur without impacting the overall contract

Lean-agile procurement

an agile approach for procurements where collaboration between people is a key success factor