CDC 4N051 Module 4

Flashcards for CDC 4N051 Module 4 review.

Defense Medical Human Resource System Internet (DMHRSi)

Manages three different manpower and personnel systems

Who is responsible for correct time inputs?

Each individual.

When should timecards be approved by?

All timecards must be in 100% APPROVED status by close of business (CoB) seventh duty day after the close of the timecard period (second Tuesday).

When should REJECTED timecards be resubmitted by?

All rejected time-cards are corrected, re-submitted and approved NLT CoB on the fifth duty day after the timecard period ends (Friday).

DMHRSi benefits to the DOD

Identifies staff and where they work. Identifies filled and vacant positions and all hours charged to each work center. Identifies readiness information for medical asset visibility. Deploys to over 800 military medical sites and has 170,000 customers worldwide.

What is DMHRSi?

Basically a centralized HR. It pulls data from multiple information sources and allows real-time access to essential manpower, HR, labor cost assignment (LCA), education and training, and readiness information across the MHS.

What is Medical Expense and Performance Reporting System (MEPRS)?

MEPRS is a managerial cost accounting system that accumulates and reports expenses, manpower, and workload performed in DoD fixed military medical and dental treatment facilities.

What is Unit Manpower Document (UMD)?

The UMD is a computer generated product that reflects positions authorized to accomplish the mission.

What is entailed in the UMD?

Position number, grade, Air Force Specialty Code (AFSC), and number of authorizations

MAJCOM uses UMD for what?

To allocate manpower resources and identify projected changes to manpower authorizations

Who keeps the UMD up to date?

Supervisors do periodically

What are Authorization Change Request (ACR)/Authorization Change Notice (ACN)?

An ACR is a request by an organization to change its manpower authorizations.

Examples of ACR/ACNs

-request to move one position to a different duty section due to manning requirements -convert a position from one rank or skill level to another to fulfill the requirement of position experience

Who submits and approves ACR/ACNs?

Commanders submit change requests for their unit and subordinate units. The MAJCOM either approves or disapproves the request

What is Unit Personnel Management Roster (UPMR)?

-It identifies the people assigned to the work center. This tool matches the names of personnel to the actual position he or she is assigned. -It lists projected personnel gains, losses, retirements, separations, and rotation from overseas

What is Manning Assistance?

Manning assistance provides short term manpower to fulfill the requirements of a unit or position

Who approves and submits Manning Assistance?

-Submitted by Commander -Internal personnel considered first -Then MAJCOM assists in manpower

What is Manpower Validation Process (MVP)/Overseas Contingency Operations (OCO)?

Separate funding set aside by the President for operations outside of the US whether during a prolonged stay by military forces or in a national emergency as directed by the President or congress

What is the DMLSS system?

Establishes requisition, purchase, receipt, storage, issue, shipment, disposition, stock control, and accounting procedures for Air Force medical stock record accounts. It also establishes requirements for facility management operations

What is Safety Data Sheets (SDS)?

-Needs to be done within 60 days of in-processing to a new work center -Airmen should complete unit orientation to include familiarization and the location of the SDS -The local policy should be consistent with the job safety training outline (JSTO) (with federal regulations) -EXAMPLE: chemicals, hazards

What is Air Force Form 55?

Documentation that the supervisor trained the airman (Think 55 = SSafety)

What is included on the AF form 55?

The name of the trainee (last, first, middle initial) The type of training conducted The date the training was conducted

When should trainees be updated on AF form 55?

When there a changes in hazards, or if the trainee shows lack of understanding

Official duty titles in the AF

Supervisor Non-commissioned Officer in Charge (NCOIC) Section Chief Flight Chief Superintendent Manager Chief

Position description

The is a comprehensive document that includes the specific position requirements such as supervision, promotion expectations, a job summary, and duties to be performed while on the job.

What is The Career Field Education and Training Plan (CFETP)?

It is a comprehensive core training document that identifies the legal scope of practice within the Air Force Medical Service

CFETP Part 1 Section A

Section A- explains how everyone will use the plan.

CFETP Part 1 Section B

Section B- identifies career field progression information, duties and responsibilities, training strategies, and career field path.

CFETP Part 1 Section C

Section C- associates each skill level with specialty qualifications (knowledge, education, experience, and training).

CFETP Part 1 Section D

Section D- identifies resource constraints and impacts. Some examples are funds, manpower, equipment, facilities.

CFETP Part 1 Section E

Section E- identifies transition training guide requirements for staff sergeant (SSgt) through master sergeant (MSgt).

CFETP Part 2 Section A

Section A- contains the most current version of the STS, which includes duties, tasks, and technical references to support training, Air Education and Training Command (AETC) courses, USAF School of Aerospace Medicine (USAFSAM) courses, tasks identified as having a qualification training package (QTP), core tasks, and correspondence course requirements.

CFETP Part 2 Section B

Section B- contains the course objective list (COL) and training standards, which supervisors will use to determine if Airmen have satisfied training requirements.

CFETP Part 2 Section C

Section C- identifies available OJT support materials such as, AF QTPs, which are developed to support proficiency training.

CFETP Part 2 Section D

Section D- contains the training course index supervisors can use to determine resources available to support training.

CFETP Part 2 Section E

Section E- identifies MAJCOM unique training requirements.

CFETP Part 2 Section F

Section F- is specific to medical AFSCs providing guidance on required documentation in the electronic training record (ETR). It describes the master training plan (MTP) and training documentation.

CFETP 1 vs 2

1-overall managements, responsibility of each member 2-for skill level upgraders

What document do supervisors use to plan, prioritize, manage, and execute individual training within the career field?

CFETP

What is Maintain Electronic Training Record (ETR) Documentation?

The electronic training record provides the capability to upload training-related documents into a training record.

What should be uploaded in 4N0X1 training record?

Current Nationally Registered Emergency Medical Technician (NREMT) Tactical Combat Casualty Care (TCCC) Card Advanced Life Support Card, and Pediatric Advanced Life Support Card Current Basic Life Support Card Current AF Form 2096 LPN Certification CDC Test Score Sheets, if enrolled in CDCs

A successful in-service training should include what?

Set training priorities Plan for concurrent trainings Determine training capabilities and resources Decide how and where to provide the training Develop training objectives Develop lesson guides and task breakdowns Evaluate training

How to be a certifier?

Certifiers must be at least a staff sergeant, capable of evaluating the task being certified, be someone other than the trainer, and complete the Air Force training course. Possession of at least a 7-skill level is desired, but not required.

What is the Master Training Plan?

Document that is reviewed annually to ensure 100 percent task coverage of all duty position requirements that are performed in the work center by personnel

The MTP provides guidance for?

-When tasks should be trained (priority/milestones) -How personnel will be trained (resources/methods) -Approximation of how long training should take

What is the Master Task List (MTL)?

-The Master Task List (MTL) is a part of the MTP found in the CFETP -These tasks identify all the day-to day mission requirements, core tasks, contingency tasks, and additional duties performed by the work center personnel -The MTP provides milestones as to when each task should be trained, how they will be trained (resources/method), and approximately how long it should take to train on individual tasks or sets of tasks.

What is a Duty Task List?

The Duty Task List (DTL) is found in the MTP. It is a comprehensive listing of all tasks performed within the 4N0X1 career field. Each work center MTL is created from selecting appropriate tasks from the DTL. (a duty within the master tasks)

What is documented on a 623a?

-Must be done monthly to document upgrade training -Career development course and task progression -Task certification, decertification, and recertification -Training-related counseling, strengths, weaknesses, attitude, areas to improve, means to improve, and corrective action (if required)

AF Form 2096 is for what?

This form is submitted to UTM after troop completes all 623a in order to skill level upgrade

Task performance levels 1-4

1- can do simple parts of task 2- can do most 3- can do all 4- can do all quickly and effectively

Task knowledge levels a-d

a- can name simple parts b- can determine step by step procedures c- can determine the why for each step d- can predict and resolve problems of the task

Subject knowledge levels A-D

A- identify basic tasks and terms B- identify relationship of basic principles C- analyze facts and draw conclusions D- evaluate decisions and make proper decisions

What is a Cost Center Manager (CCM)?

They make the budget for the unit for each fiscal year

Who approves the expenses budgeted under 100k?

MTF commander

What is Defense Medical Logistics Standard Support (DMLSS)?

A system where medical supplies for your unit will be ordered by the supply custodian

Who are the main three responsible for medical material?

Commander Custodian Supervisor

When a commander appoints a custodian, where does the appointing letter go?

One copy is forwarded to the MEMO (medical equipment management office) and the original is kept in the new property custodian's folder.

What if the appointed custodian is relieved, d/c, etc.

If gone for over 45 days, MEMO personnel need to be notified

What is MEMO?

Medical Equipment Management Office

What is the responsibilities of a supervisor in charge of medical materials?

-Training their personnel on the proper use of equipment -Ensuring supply discipline is exercised by those under their supervision

What is Custody Receipt/Locator List (CRLL)?

What custodians use to keep track of equipment?

How does the MEMO maintain the CRLLs?

-CRLL will be signed by custodian and MTF commander -Two updated copies of a CRLL annually to the equipment custodian -Correct errors they find on the CRLL

What does the custodian need to do before handing off to a new custodian?

-perform a physical joint inventory with the incoming custodian -identify all equipment over $5,000 and confirm that items are present on the CRLL -account for lost, damaged, or destroyed property according to local protocol

The equipment custodian is responsible for maintaining equipment repairs how?

-if scheduled maintenance or if it breaks Must be documented on AF Form 1297 and the CRLL

What should a member do if they find broken equipment?

Remove the item from service-If the equipment cannot be physically removed from service, follow local guidance for tagging. Notify your immediate supervisor and/or the equipment custodian that it has been removed.

What does the equipment custodian do if there is broken equipment?

Report the faulty equipment or calibration (CAL) request on the AF Form 1297 and the CRLL. Notify the local MEMO and biomedical equipment repair technicians (BMET) of the request.

What will MEMO or BMET do when notified of broken equipment?

Conduct medical equipment repairs and/or replace equipment.

Three steps in maintaining equipement

Inspect Remove (tag if indicated) Notify supervisor (let them know if remove or tagged)

Docs to order supplies

-AF Form 601 and a 13-point justification (detailed list)

What are the four primary tools used in the normal supply and equipment record-keeping process?

1-Activity Issue/Turn-in-Summary 2- Backorder Report 3- Custodial Actions/Custodial Report Listing 4- Air Force Form 1297, Temporary Issue/Hand Receipt

What is a Report of Survey (ROS)? What is it documented on?

(ROS) is an in-depth investigation of AF property that is lost, damaged, or destroyed by means other than fair wear and tear -documented on DD Form 200

What conditions indicate a ROS?

-Evidence of abuse, gross negligence, willful misconduct, or deliberate unauthorized use, fraud, theft, in the use of government property. bullet -Supplies with unit costs exceeding $16,000 or total inventory adjustments exceeding $50,000. -All validated losses of accountable equipment with an acquisition cost greater than $2,500. -All validated losses of controlled items. -As directed by the military treatment facility commander, applicable medical squadron commander, designated inventory adjustment approval authority (IAAA), or medical logistics flight commander.

What is a DD form 200 for and when does it need to be submitted?

-Medical logistics will forward DD Form 200 to the MTF Report of Survey Monitor within ten duty days of loss validation -adjust accountable property records no later than 50 days -maintain file copies of the information provided -it reports damaged property

What to do if an item is on back order for more than 30 days or if it is no longer needed?

-if it is no longer needed, notify supply -if greater than 30 days, follow up with supply

Who submits a manning assist request?

Commander

Who is responsible for ensuring accurate Defense Medical Human Resource System Internet (DMHRSi) information is inputted for medical personnel?

Each Individual

Who has the authority to approve or disapprove an authorization change request (ACR)?

Major Command (MAJCOM)

Timecards must be in 100% "APPROVED" status by?

Close of business (CoB) seventh duty day after the close of the timecard period (second Tuesday).

Which of the following is the purpose of an authorization change request (ACR)?

For an organization to change its manpower authorizations

What provides short term manpower to fulfill requirements of a unit or position?

Manning Assist

What does the master task list (MTL) consist of?

Day-to-day mission (duty position) requirements, core tasks, contingency tasks, and additional duties

What is a comprehensive core training document that identifies the legal scope of practice within the Air Force Medical Service?

Career Field Education and Training Plan (CFETP)

Which of the following does the master training plan (MTP) NOT provide guidance for?

Who should perform the training and certification

Who is normally in charge of managing and publishing the duty schedule?

Non-commissioned officer in charge (NCOIC) or Chief Nurse

Who selects the tasks from the master task list (MTL) to ensure 100% task coverage for the trainees' duty position?

Supervisor

When developing in-service training, where should trainers reference the training sources?

1Master Task List (MTL)

Enlisted duty titles are assigned based on what?

Scope of responsibilities and duties performed

You are reviewing the career field education and training plan (CFETP) and a task you are getting ready to train is rated at a 3c proficiency code. What does this mean?

The trainee can do all parts of the task, needs only a spot check of completed work, can identify why and when the task must be completed, and why each step is needed.

Where in the career field education and training plan (CFETP) can you find career field opportunities for retraining?

Specialty Training Standard (STS)

What is used to identify, plan, and conduct required unit training for skill level upgrades?

Career Field Education and Training Plan (CFETP) Part II

Which section of the career field education and training plan (CFETP) is specific to medical Air Force specialty codes (AFSCs) and provides additional guidance on required documentation in the electronic training record?

Section F

_ identifies all day-to-day mission (duty position) requirements, core tasks and contingency tasks, and additional duties performed by the work center personnel.

Master Task List (MTL)

Which of the following is a primary tool used in the normal supply and equipment record-keeping process?

All answers are correct

Who has the primary responsibility for the overall success of training the equipment custodian on processes, local guidance, and expectations?

Medical Equipment Management Office (MEMO)

What are the three components of the Unit Manpower Document?

Air Force Specialty Code (AFSC), Position Number, Grade

What is the purpose of the unit personnel manpower roster (UPMR)?

Identify people assigned to the work center

When developing in-service training, where should trainers reference the training sources?

MTL

Which of the following is NOT required to be uploaded into a 4N0X1 training record?

Current Air Force (AF) Form 55

What is the master training plan (MTP)?

A guide to identify personnel training needs within a work section

When creating the duty task list (DTL), where does the supervisor select the tasks from?

Master Task List (MTL)