Computer fundementals module 1-4

Microsoft Office

Refers to Microsoft’s entire suite of office productivity applications. Microsoft Excel is one of the many applications that are grouped under “this” umbrella such as MS Word, Ms Powerpoint, Ms Outlook, Ms Teams, MS OneNote, MS Sharepoint, Ms Sway, Ms Forms, etc., and is supported in Windows and Mac operating system

Office 365

Is a service where you pat a monthly subscription fee (around 10$ a month). One benefit to using Office 365 is that software updates are free (for example, if a new version of Microsoft Excel comes out, you can upgrade that to the new version)

Microsoft Word

Is a word processing tool for creating different types of documents that are used in work and school environments

Dialog Box

Display additional options or information you can use to execute a command

Quick Access Toolbar

This is located above the ribbon and contains command that users access most often. By default, the Save, Undo, and Repeat commands display when you launch Word 2016

Save Button

This button i the Quick Access Toolbar for the first time opens the ____ as screen

Save as

Also appears as a command listed in backstage view when you click the File tab. When ____ a document for the first time, you need to specify the filename and location where the document will be saved

Undo/Repeat

This command lets you cancel or undo your last Word command or action. You can click this command as many times necessary to ____ previously executed commands.

Print Command

This command is located on the File tab in backstage. There you find the printing options, including printer properties and settings.

The Preview Pane

This gives you an opportunity to see what your printed document will look, so you can correct errors before printing

The View Tab

Word offer several different ways to view a document, locate text or objects quickly, and manipulate windows. After opening a document, you can access related commands on the ___ ___

Read Mode

Changes the page layout of the document with a larger font for easier reading. Dome tools are available for editing and navigating through the document

Print Layout

Is the default view. It displays the document as it will look when printed and enables you to use Ribbon to create and edit your document

Web Layout/Web Layout View

Shows how the document would look a a web page

Outline View

Displays the document as an outline and offers an Outlining tab with commands for creating and editing outlines

Draft View

Is strictly for editing text. Advanced elements as charts, graphs, pictures, and other objects are hidden in this view

Zoom

Group of commands that lets you ___ in to get a closer view of a page or zoom out to see more of the document at a smaller size. These commands also enable you to determine how many document pages Word displays on a single screen.

Object Zoom in Read Mode

Enables you to zoom in on objects such as tables, charts, or images while in Read Mode

New Window

This button opens a new window displaying the current document; this window shows the document name in the title bar followed by number 2

Arrange all

This button displays two or more windows on the screen at the same time. This is useful when comparing documents or when using information from multiple documents

Split command

This command divides one document window into two windows that scroll independently. This enables you to view two parts of a single document

View Side by Side

This button enables you to view two documents next to each other. When are viewing documents side by side, you can use Synchronous Scrolling command to link the scrolling of two documents so that you move through both at the same time

Reset Window Position

This button is used with the the View Side by Side button. When viewing two documents side by side, This button will position both documents equally on the screen

Switch Windows

This button enables you to select which document will be the active document (the document that is ready for editing)

Clipboard

Stores the items for you and paste in another location of the document or another office file

Cut text

Word removes it from the original location and places the text in the Clipboard collection.

Copy text

Word places a duplicate copy in the clipboard

Paste command

This command pastes text from the clipboard to a new location in either the original document or a new document

Paste Options

1. Keep Source Formatting

2. Merge Formatting

3. Keep only text

Paste Options

Font Group

Contains command for changing the appearance o text. Characters can use a specific font, font size, text color, text highlight, and shadow/glow

Character

Is any single letter, number, or punctuation mark. When formatting them, you can use a font to change the text appearance

Font

Is a type of typeface that applies a style to characters. Each of them has a unique name such as, Times New Roman, Garamond, Or Arial

Calibri

The default font

Theme Fonts

1. Times New Roman

   Arial

   Comic Sans

   GaramondCalibri

Point Size

Refers to the height of characters.

Approximately 1/72 inch

Size of one point

Text Effects

Add a distinctive appearance to selected text, such as outline, shadow, flow, and reflection

Outline

Shadow

Reflextion

Glow

text effects

Text Effect Drop-down list

Where can you find the text effects

Character Spacing

This refers to the spacing in and around each character of a text

Scale

This setting makes each individual character wider or narrower

Space

This setting moves characters closer to or farther apart from each other

Position

The setting raises or lowers character in relation to the baseline

WordArt

Is a feature that creates decorative effects with text.

Shadow

Reflection

Glow

Soft Edges

Bevel

Examples of WordArt

Paragraph Formatting

Is an essential part of creating effective, professional-looking documents in Word

Indent

A blank space between text left or right margin

First-line Indent

Inserts blank space between the left margin and the first line of the paragraph

Hanging Indent

Common in legal documents and bibliography pages, begin the first full line of text in a paragraph.

Negative Indent

Extends paragraph text into the left margin

Line Spacing

Is the amount of space between the lines of text in a paragraph

Line Spacing: Single

Accommodates the largest letter in a line, plus a small amount of extra spacing

Line Spacing: 1.5

One-and-one-half times the amount of space used in single spacing

Line Spacing: Double

Twice the amount of space used in a single spacing

Line Spacing: At least

Sets the spacing at the minimum amount needed to fit the largest font on the line

Line Spacing: Exactly

Sets the spacing at a fixed amount that Word does not adjust

Line Spacing: Multiply

Sets the spacing at an amount that is increased or decreased from single spacing by a percentage that you specify. Setting line spacing to 1.3 for example increases the space by 30%

Compact

Tight

Open

Paragraph Spacing

Bulleted lists

These are an effective way to format lists of items that don’t have to appear in any specific order

Items

These are marked by small icons

Dots

Diamonds

2 types of Bulleted lists in Bullet Formatting Options