Pennsylvania Notary Public Examination

Minimum Age for becoming a Notary in PA

18 years of age ( Sec 321 a 1)

Maximum time requirement for the bond, oath of office and commission to be recorded in the office of recorder of deeds of the county in which the Notary maintains an office

45 Days

Under RULONA and applicant for a commission to obtain a surety bond from an insurance company licensed in PA in the order of the amount

$10,000

RULONDA requires a surety company or issuing entity of the bond to give notice to the Department of State before cancelling he bond withing

30 Days

The Notary Public's official stamp must contain all of the following (within the border) except

the notary's physical address

The department of state may impose an administrative penalty on a Notary for each act or omission which constitutes a violation of Chapter 3 or on any person who performs a notarial act without being properly appointed and commissioned as a Notary up to

$1000

A Notary's personal representative or guardian or any other person knowingly in possession of the journal upon the death of or the adjudication of incompetency of the Notary to delivery the journal tot he recorder of deeds in the county in which the Notary has maintained an office withing

30 Days

Upon expiration of commission, or resignation of commission, or revocation of commission, the notary must deliver the journal to the recorder of Deeds in the county in which they work within

30 Days

The Notary commission application fee for the state of PA

$42

Upon resignation or expiration, the stamping device should do all of the following EXCEPT:

- Destroying

- Defacing

- Damaging

- Surrender possession

Surrender possession

Surrendering possession of the stamping device only used at times of

suspension or revocation

who promulgate the rules and regulations under the Notary Act under chapter 3 Sec 327 a

PA Dept of State

All of the following are permitted EXCEPT

acknowledgements

oaths and affirmations

stamped signatures

verifications

stamped signatures

In the venue of the document it must contain the State of Pennsylvania or the Commonwealth of Pennsylvania and (the county)

The county in which the act/signing occurs

The notary Journal must contain all of the following:

the date and time of act

type of act

identification of the individual

notary fee (n/a)

clerical or administrative fees (n/a)

customer name & cit and state

Refusal to perform a notarial act includes

compentcy of the party

non-voluntary signature

Physical appearance does not resemble the identification provided well enough

The Notary Act requires a Notary to notify the Department of State if the notary's journal is lost or stolen within:

promptly.

e-notary requires all except:

Tamper-evidence

Notary accepted technology

Secretary of State needs to be notified of the electronic records being used by a specific not

Documents use to identify an individual must contain all of the following except:

Government issued Identification

current and unexpired

contains signature, picture or physical description

must be a US identification

Must be us identification

Prohibited notary acts

Drafting legal records, giving legal advice or otherwise practice law without a license to practice law.

Notary commission is effective for

4 years

the 6 Notary Acts are:

acknowledgement

verification on Oath or Affirmation

signature witnessing

copy of deposition certification

Oath or affirmation

Protest

New Pennsylvania Notary Public Law house Bill 25 became

RULONA Act 73

RULONA became effective

October 9, 2013

Qualifications for becoming a notary:

18 or older.

residency or work /practice in PA

US citizen or permanent resident

read and write english

pass exam 322(a)

not be disqualified (legally guilty of fraud, dishonesty or deceit)

Comply with other requirements established by the Department of State

Application and $42 fee

obtain and secure a bond $10,000

records recorded in the county in which the acts

Bond cancellation

30 days notice

recording and filing time frame

45 days - record in office at county

90 days for reappointment

Continuing ed course must exceed 3 hours 6 month prior to

application of renewal

Exemptions for Notary

Judaical office

Federal employee or appointed person who recv's a salary

any member of General assembly

Name change charge

Free - 30 days

letters of resignation are to be sent to

Dept of state

Bureau of Commissions, Elections, and Legislation

Harrisburg, PA

when resigning: papers and stamp must be released:

Papers to the county office recorder or deeds within 30 days

rubber stamp delivered to Dept of State Bureau of commissions,... in 10 days

Cancelling the bond

30 days notice to the department

Official Signature registered in the county prothonotary office (50 cents fee)

45 days after appointment/ reappointment

30 days after move to different county

official stamp wording requirements

"Commonwealth of Pennsylvania - Notary Seal"

Name, "Notary Public"

county

Expiration Date:

Commission number

Official stamp border size:

Max ht: 1 inch Max width: 3.5 inches

plain border

stamping device security is responsibility of

notary

upon resignation or death the stamp should be:

disabled by destroying, defacing, damaging, erasing, or securing against use in which is it rendered unusable

upon suspension or revoking the stamp should be

surrendered to the commission department

loss or theft of the stamping device should be:

promptly notified the department upon discovery

embossing seal is

not required

Journal should be in _____________ order

chronological

seperate journals can be held for

tangible and electronic records

tangible journals should be

bound with numbered pages

electronic journals should be

tamper - evident format the complies with the regulations of the department

journal entries should be made

contemporaneously with the act

Certified journal entry copies are permissible when

is properly applied for

electronic records requires the notary be registered with the department (when)

prior to use

Electronic records statute permits, but doesn't not require, the notary official stamp that contains

official signature

date of notarization

county and state of act

title of notarial officer

notary's expiration date.

electronic records requires that

notarial certificate be attached affixed or associated with the electronic record.

notary fees should be fixed (set) by

state department

All notary fees are $ except

Taking acknowledgements (additional names) $2.

Noting a protest of a negotiable instrument per page $3

Notary fees need to be displayed in the

place of the notary act.

No fee charged for

affidavit for absentee ballot.

Complaints may be filed by anyone for any reason, written response must be made ____________ after notification

30 days

Fines from a complaint for each violation can be up to

500.0

all hearings for complaints are held

in Harrisburg

Administrative penalty can be imposed up to _________ for each act

1000.

Prohibited acts are

No authority - ie giving legal advice

False advertising - of any kind

designation - not able to use the term Notario or "notario publico"

representations- - (act in any legal advisor role)

Original records - withholding access or possession of original records.

crime codes

Identifying your customer: 3 ways to ID your customer

Personal Knowledge

Satisfactory evidence

Second party knowledge

Personal Knowledge identification occurs with

Personally know them 1-1 relationship

variety of situations

over a long period of time

Satisfactory evidence of Identification

Current government issues ID with ID number

and at least one:

- Signature

- Photograph