GOOD HOUSEKEEPING CHAPTER %

A dirty workplace (5s)

• _____________ cannot produce quality products.

A chaotic workplace (5s)

• _______________ with mess around everywhere is bound to produce poor quality products

5S

• A Japanese system to reduce costs, control inventory and reduce breakdown and accidents drastically resulting in increased profits

• A procedure that organizes individual workstations and consequently enhances efficiency at the micro-level by keeping the workplace neat, orderly, and accessible

• Because of that, it is considered as the foundation of quality initiative in any organization.

Hiroyuki Hirano

• The 5S was introduced by _____________ , a Japanese organizational theorist.

What is 5s?

• It leads to full proof systems, standards policies, rules and regulations to give rise to a healthy work culture and organization.

• Japanese factories are well known for their cleanliness and orderliness.

• ___ is the philosophy that simplifies the work environment and reduces waste and non-value activities while improving quality efficiency and safety.

Benefits of 5s

• Improved profitability

• More efficient workplace

• Better service

• Safer workplace

Improved profitability

- companies can save labor hours, money and other resources

More efficient workplace

- with standard procedures in place, personnel can center on what is important

Better service

- with a more organized, cleaner, streamlined workplace, employees can use more time providing exceptional service

Safer workplace

- employees are at less hazard and can feel protected in clean, organized workspaces

5S process/5S

• ____ can increase morale, create positive impression on customers and increase efficiency and organization. Not only will employees feel better about where they work, the effect of continuous improvement can lead to less waste, better quality and faster lead times.

• ___should become part of the culture of the business and the responsibility of everyone in the organization.

Seiri/Seiton/Seiso/Seiketsu/Shitsuke

• Sort, Set in order, Shine, Standardize, Sustain

Seisi/Sort

• Eliminate unnecessary items, only keep what’s necessary

Set in order/Seiton

• create effective storage methods

Shine/Seiso

• Cleaning the building, shelves, racking, tools and equipments

Standardize/Seiketsu

• Establish a visible set of procedures, schedules and on going training

Sustain/Shitsuke

• Create the habit of maintaining and improving standards

SORT (Seiri)

• Refers to the sorting of the clutter from the items within the work area that are actually needed

• Connotes tidiness and structured organization

• All materials and tools are sorted, and only the necessary ones are kept for continued use.

• Simply keep the necessary in the work area, dispose or keep in a distant storage area less frequently used items, discard unneeded items

• Leads to fewer hazards and less clutter that might interfere with productive work

Consequences of not practicing sorting

• The unnecessary messes the workplace and the necessary are hard to find

• Every place can contain so much

• Mess sometimes causes misidentification

Set in order (seiton)

• Refers to straightening and orderliness

• Process of taking the required items that are remaining after the removal of clutter (after sorting) and arranging them in an efficient manner through the use of ergonomic principles

• Focus is on efficient and effective storage methods and the requirement for a tidy workplace

Set in order (seiton) 2

• Research says that employees waste half of their time looking for items and vital documents.

• There should be a place for everything and everything should be in their proper place.

• Also known as “demarcation and labeling of place” plays an important role in the efficient use of items, which will contribute to time saving.

• The place for each item should be visually labeled or segregated.

Set in order (seiton) 3

• Signboard strategy- method for clearly indicating where, what, and how many necessary items go where, to make the facility more orderly

• Painting strategy- involves marking off the factory’s walking areas (walkways) from the working areas (operating areas) using divider lines, door range lines,etc

Signboard strategy

• method for clearly indicating where, what, and how many necessary items go where, to make the facility more orderly

Painting strategy

• involves marking off the factory’s walking areas (walkways) from the working areas (operating areas) using divider lines, door range lines,etc

Consequences of not practicing setting in order

• Things are rarely obtained when needed.

• Items are misplaced in stores.

• Items that are defective and good ones are mixed up.

• Accidents or near accidents take place due to mess.

• Visual control of the shop floor is not feasible.

• At times, production is lost because an item necessary is available but cannot be seen.

• In some offices, important records may not be traceable.

Shine (seiso)

• Stands for sweeping and cleanliness

• Means to clean al items used at work or all materials use in the manufacturing process

• Maintaining cleanliness should be component of daily work

Shine (seiso) 2

• Daily cleanliness

• Cleanliness inspection

• Maintenance

Standardize (seiketsu)

• means keeping one’s person clean, like wearing proper working clothes, safety glasses, gloves, and shoes, as well as maintaining a clean, healthy working environment.

• A it refers to making all the cleaning control, and improvement practices a customary activity in the workplace, allowing for control and consistency.

• Everyone knows precisely what their responsibilities are.

Standardize (seiketsu) 2

• Employees need to respect organization’s policies and adhere to rules and regulations.

• Work practices should be consistent and standardized.

• Good manufacturing practices

Consequences of not practicing standardizing

• Good health and safety need the practice of standardizing.

• Harmful chemicals can make it an unsafe work place

• Washing thoroughly and cleaning a place makes the workplace enjoyable

• Personal hygiene is indispensable for health workforce.

Sustain (shitsuke)

• Means maintaining the process to retain long-term kaizen goals and to retaining and reviewing standards.

• _________makes certain that the company continue to continually improve using the previous stages of 5S, maintain housekeeping, and conduct audits.