3 EMPOTECH- EXAM 3RD QUARTER

Collaboration

It is a practice where a group of individuals with different levels of abilities work together for a common goal. On the other hand, online collaboration is when a group of people work together using internet-enabled tools. This is also known as virtual teamwork.

Synchronous

- This is when a group of people interact with others in real time. This type of collaboration involves live communication such as online meetings and instant messaging.

Asynchronous

- Collaboration takes place intermittently; it means that communication is received by the users at different times.

Project Managers

• These are the people that coordinate and manage the activities of the team members.

• They make sure that the team completes the project at the specified scope, time, and budget.

Business and IT Analysts

They help in determining the project definition and requirements, check if the project deliverables meet these requirements, and test solutions in case of problems or for improvements.

IT Engineers Developers

They are the ones who create and maintain IT infrastructures such as hardware, software, and other services.

Testers and Quality Assurance

• They test and assess the IT systems to see if their behavior is correct based on the intended purpose.

User-Interface Designers

These are the people who develop the graphical user interface for the IT system. They make sure that the system is user-friendly and easy to navigate.

Project Sponsor

• This is the driver and champion of the project within the organization, who is usually a member of the top/executive management

• Among his or her duties are making key business decisions, resolution of conflicts and obstacles, and ensuring the availability of resources, including the budget.

Operation Team

● Members focus on managing the infrastructures used by an organization.

● They ensure that the system is always available and working to support the operations.

Support Team

● Quite similar to the operation and project teams, members work with miri-projects each day, and they support other teams whenever additional manpower is needed.

Process Team

● Members are assigned to implement a specific business process in the system.

● They are typically composed of analysts, data experts, and project managers.

Security Team

Members provide access management and ensure that all ICT activities, including those by the project team, conform to the organization's security protocols.

Online Collaborative Tools

• These are online tools that provide users to work with others who are at different locations

Google Workspace

These are applications created by Google that provide users a platform to create, store, and share documents. There are also tools that you can use to connect with your colleagues via email and instant messaging.

Google Mail

This is the email service created by Google. It can be accessed through an installed application in your device or through a web browser. This service is offered by Google for free.

Google Drive

This is a cloud storage offered by Google. It is a virtual storage device where files and folders can be stored and accessed anytime and anywhere by logging in your Google account.

Google Docs

This is a word-processing application that can be used via a web browser of a mobile application.

Google Sheets

You can use this spreadsheet application and add collaborators in your project.

Google Forms

This is used in creating surveys and forms that can be shared to anyone via an email, a link, or a website. You can create a form easily through its easy-to-navigate interface.

Zoom

This is platform used by various enterprises for video conferencing, instant messaging, and content sharing.

Trello

This is a visual tool used to organize projects through boards, lists, and cards. Through Trello, users will be able to identify which tasks are in progress, who is working on which tasks, and where the tasks is in the entire process.

Board

This represents a project (eg. the launching of the Save San Sebastian Basilica fundraising website

Add a team

- The board is set to personal as default. You can add a team by clicking "Personal.“

Set privacy

- The default privacy of the board is "private," so only the members will be able to see or edit the board. Other options are "team," "organization." or "public."

Invite members

- click "Invite" and enter the names or email addresses of the members. You can also create an invite link and send it to those whom you want to join the board

Change background

- Make your board fun by changing or solid color as a background. its background. You may set a photo

Lists

Each board is composed of lists that may represent phases or processes in a project.

Cards

This contains specific tasks within a process or phase. Note that you can move cards from one list to another.

Add members

- You can assign members for each card or task by clicking "Members." Note that only members in the board will be able to be tagged in the card.

Add label

- Labels are in the form of colors, which may represent the progress of each task.

Add a checklist

- You may also add a checklist in every card. A checklist may represent that are needed to be accomplished by a member to complete the card.

Set a due date

- You can set the due date of every card or task. In the window, enter the due date and time, and you can also set a reminder for the team (figure 3.22).

Add an attachment

– You can add files of the team by clicking the paperclip icon.