Essentials of Oral Communication

Clear Pronunciation

The message should be pronounced clearly, otherwise the receiver may not understand the words of the sender

Brevity

A brief message is considered the most effective factor since receiver’s retention capacity is limited in oral communication. The sender should be as brief as possible.

Precision

The sender should ensure exactness of the message. Only relevant issue should be included in the message and that too with accuracy.

Conviction

The sender should believe in the facts that are being communicated to others. The oral presentation should evince confidence of the sender.

Logical Sequence

The sender should present the message logically. The points to be spoken first and what should follow to convey the meaning and motives of the sender effectively to the receiver need to be looked into.

Appropriate word choice

Words are symbols. They have no fixed or universal meanings. The meanings of words at that moment are in the mind of the sender. Therefore, the sender should select the words which are suitable and understandable to the other party and those which convey exactly the same meanings as the sender wanted.

Use Natural Voice

Natural voice conveys integrity and conviction. It is advised to use natural voice in oral communication

Communicate with the right person

It is essential to know whom to communicate. If you communicate a right message to a wrong person, it may lead to lot of problems. Be sure in recognizing the right person to communicate with.

Do not get guided by Assumptions

Never assume that your listener has knowledge already on the subject matter. You may be wrong many times in such assumptions. You can be good only when you are confident in your message without any omission.

Look for Feedback

When communicating, if you are smart enough in collecting feedback verbally or non-verbally, you can quickly alter the message, if necessaryIt is important to give freedom to the receiver to rise questions whenever he feels ambiguity or confusion. In a way, the communicator should encourage the receiver to ask questions. Such questions are opportunities to clarify doubts.

Allow to ask questions

It is important to give freedom to the receiver to rise questions whenever he feels ambiguity or confusion. In a way, the communicator should encourage the receiver to ask questions. Such questions are opportunities to clarify doubts.