6 health management information system

health management information system

is an information system specially designed to assist in the management and planning of health programs, as opposed to delivery of care

relevant, functional, integrated, and collected

HMIS was developed within the framework of the following concepts:

complete
consistent
clear
simple
cost-effective
accessible
confidential

roles of the hmis

complete

it should provide information on all key aspects of the health systems without duplication

consistent

if similar information is provided by different sources, their definitions need to be _________

clear

it should be very _____ what all the elements are actually measuring

simple

it should not be unnecessarily complicated

cost-effective

the actual usage of each elements should justify the costs of its collection and analysis

accessible

data should be held in a form readily _______ to all legitimate users, and it should be clear who these people are

confidential

it should ensure that people without legitimate access are effectively denied

data input
data management
data output

functions of hmis

data input

includes data acquisition and data verification

data management

also called processing phase; includes data storage, data classification, data update, and data computation

data output

includes data retrieval and data presentation

data acquisition

this involves both the generation and the collection of accurate, timely, and relevant data

data verification

involves authentication and validation of gathered data.

data storage

the preservation and archival of data may be regarded as part of data storage functions

data classification

aka data organization

critical function for increasing the efficiency of the system when the need arises to conduct a data search

data computation

involves various forms of data manipulation and data transformation, such as the use of mathematical models, statistical and probabilistic approaches

data update

new and changing information is accounted for through the element of data update

data retrieval

concerned with the processes of data transfer and data distribution

data presentation

has to do with how users interpret the information produced by the system.

behavioral
organizational
technical

determinants of hmis performance area

performance of routine information system management

prism

behavioral

knowledge, skills, attitudes, values, and motivation of the people who collect data and use data

technical

data collection processes, systems, forms, and methods

organizational/environmental

information culture, structure, resources, roles, and responsibilities of the health system and key contributors at each level

prism

conceptual framework broadens the analysis of routine health information systems to include the three key factors