SAP Prelim

Global Bike Group

Global concern using full ERP capabilities. Consists of two companies located in the US and in Germany

John Davis

Won numerous mountain bike championships in the US

Frankenstein Bikes

In 1990, John Davis started his own mountain bike company, what company is that?

Peter Schwarz

Grew up on road bikes in the Black Forest, Germany. As a student, he engineered ultra-light composite frames

Heidelberg Composites

In 1993, Peter Schwarz started his own bike frame company, what company is that?

Cross-functional Integration

What is this?

Order-to-Cash Process

What is this?

Procure-to-Cash Process

What is this?

Client

An independent environment in the system

Company Code

Smallest organizational unit for which you can maintain a legal set of books

Credit Control Area

An organizational entity which grants and monitors a credit limit for customers. It can include one or more company codes

Sales Organization

An organizational unit responsible for the sale of certain products or services. The responsibility also may include legal liability for products and customer claims

Distribution Channel

The way in which products or services reach the customer. Typical examples are wholesale, retail, or direct sales

Master Data

Is one of the key factors in Sales and Distribution module. There are two levels of masters in SD.

Division

A way of grouping materials, products, or services.

Sales Area

Combination of Sales Organization, Distribution Channel and Division. Determines conditions (i.e. pricing) for sales activities

Plant

Which the goods should be delivered to the customer

Customer Master

Contains all of the information necessary for processing orders, deliveries, invoices and customer payment

Master Record

Every customer MUST have a what?

Material Master

Contains all the information a company needs to manage about a material

Views

Material master data is stored in functional segments are called what?

Condition

Can be dependent on any document field

Output

Is information that is sent to the customer using various media

Sales Order Process

What is this?

Sales Support

Is a component of SD that assists the processes of sales, distribution, and marketing of companies as well as their product and services to its customers

Inquiry

Is a customer’s request to a company for information or quotation in respect to their products or services without any obligation to purchase

Quotation

Presents the customer with a legally binding offer

Sales Order

Processing can originate from a variety of documents and activities. Contains all of the information needed to process your customers request

Header

Data relevant for the entire sales order e.g.: customer data, total cost of the order

Line Item

Information about the specific product: e.g.: material and quantity, cost of an individual line

Schedule Line

Uniquely belongs to a Line Item, contains delivery quantities and dates for partial deliveries

Delivery Scheduling

When an order is created you must enter a requested delivery date for the order or each line item.

Shipping Point

Is determined for each line item within the order.

Route Determination

Is used to define the transit time of the material that we used in scheduling

Credit Check

Allows your company to manage its credit exposure and risk for each customer by specifying credit limits

Shipping & Transportation

Begins when you create the delivery document for the sales order. This document controls, supports, and monitors numerous sub-processes for progressing the shipping

Delivery Document

Initiates the delivery process and is the control mechanism

Billing

Is created by coping data from the sales order and/or delivery document.

Payment

Is the final step in the sales order process, this step is managed by the Financial Accounting department.

Document Flow

Allows you to find the status of an order at any point in time.

Plant

Operating area or branch within a company

Storage Location

An organizational unit allowing differentiation between the various stocks of a material in a plan

Purchasing Organization

The buying activity for a plant takes place at this place. Organization unit responsible for procuring services and materials. Negotiates conditions of the purchase with the vendors

Purchasing Group

Key that represents the buyer or group of buyers who are responsible for certain purchasing activities. Channel of communication for vendors

Vendor Master

Contains all the necessary information needed to business with an external supplier. Used and maintained primarily by the Purchasing and Accounting Departments

Supplier Master Record

Is created in SAP S/4HANA as a central business partner master record with different roles

FLVN00 (FI Vendor), FLVN01 (Vendor)

For suppliers, these are often the business partner roles

Client Level

• Address

• Vendor Number

• Preferred Communication

Company Code Data

• Reconciliation Account

• Terms of Payment

• Bank Account

Purchase Org Data

• Purchasing Currency

• Salesman’s Name

• Vendor Partners

Framework for Purchase Order

Contains the relationship between a vendor and a material

Purchasing Information Record

Allows buyers to quickly determine: Which vendors have offered or supplied specific material. Serves as default information for Purchase Orders

Master Data in Use

What is this?

Procure-To-Pay Process

What is this?

Internal Document

Instructing the purchasing department to request a specific good or service for a specified time

Requisition Sourcing

Once the requisition has been assigned a source of supply it can be released for processing.

Internal Sourcing

The requisition for materials could be satisfied by sources within our company

Source List

Is a record that specifies the allowed means for procuring a material for a certain plant within a given time period

Outline Agreement

Requisitions can be satisfied through existing longer-term purchasing agreement

Contracts

Consists of items defining the individual materials, material groups, or services with prices and in many cases quantities: Quantity and Value

Scheduling Agreements

Total quantity of material is spread over a certain period in a delivery schedule, consisting of line items indicating quantities and their planned delivery date

Request For Quotation (RFQ)

Is an invitation to a vendor by a Purchasing Organization to submit a bid for the supply of materials or services

Vendor Evaluation

Helps purchasing evaluate vendors for sourcing while also enabling the company to monitor vendor relationships through performance scores and criteria you put in place

Price

• Price Level

• Price History

Quality

• Goods Receipt

• Quality Audit

• Complaints/Rejection level

Delivery

• On-time delivery performance

• Quantity reliability

• Compliance with shipping instructions

• Confirmation Date

Purchase Order

Is a formal request to a vendor for a specific material or service under the stated condition

Purchase Order Structure

What is this?

Purchase Order Output

Once a Purchase Order has been created the vendor needs to be notified in Printed, E-mail, EDI, Fax, XML

Goods Receipt

Goods movement in which we accept goods into our system

Material Movements

When a goods movement takes place it is represented by a Movement Type

Movement Type

Are three-digit keys used to represent a movement of goods

Incoming Invoices

Are reference against a Purchase Order to verify their content, prices, and arithmetic

Financial Accounting

Once the Invoice has been posted the verification process is completed and the payment process is initiated within where?

Payment to Vendor

Can be done automatically or manually: Post Outgoing Payment vs. Payment Program. Process will create a financial accounting document to record the transaction

Invoice Receipt

Amount owed is assigned and transferred to vendor account payable

Vendor Payment

Amount owed is paid to vendor and account payable is reduced

FI - MM Integration Point

What is this?