Property and Accountability

What system is central to 92Y unit-level supply operations?

GCSS-Army, the Global Combat Support System-Army.

What regulation covers Army property accountability?

AR 710-4, Property Accountability.

What regulation covers relief of responsibility/accountability for lost, damaged, destroyed, or stolen property?

AR 735-5, Relief of Responsibility and Accountability.

What is property accountability?

The obligation to maintain accurate records and control of government property, including gains, losses, balances, and transactions.

What is property responsibility?

The obligation to properly use, care for, safeguard, and maintain government property entrusted to or controlled by a person.

What are the five types of property responsibility?

Command, Supervisory, Direct, Custodial, Personal.

What is command responsibility?

A commander’s inherent responsibility to ensure property within the command is properly used, cared for, and safeguarded; it cannot be delegated away.

What is supervisory responsibility?

A supervisor’s responsibility to ensure property used by subordinates is properly used, cared for, and safeguarded.

What is direct responsibility?

Responsibility for property accepted for one’s use or control, commonly through a hand receipt.

What is custodial responsibility?

Responsibility for property in storage awaiting issue or turn-in, commonly associated with supply personnel.

What is personal responsibility?

The responsibility every person has to properly use, care for, and safeguard government property in their possession.

What are the three main property accounting classifications?

Expendable, Durable, Nonexpendable.

What is expendable property?

Property normally consumed in use or that loses its identity when used; it generally is not formally accounted for after issue.

What is durable property?

Property not consumed through normal use that may require control because of its nature but generally is not maintained on the formal property book like nonexpendable property.

What is nonexpendable property?

Major or controlled property that retains its identity and requires continuing formal accountability.

What is a hand receipt?

A document/record used to establish responsibility for property issued to an individual or organization.

What is a primary hand receipt holder (PHRH)?

The person who accepts direct responsibility for property issued from the accountable property officer/property book.

What is a sub-hand receipt?

A record that passes direct responsibility for property from a primary or other hand receipt holder to the person or section actually controlling the equipment.

Why are sub-hand receipts important?

They push responsibility to the actual user/section, improve traceability, and help protect the commander and the unit’s accountability.

What does FLIPL stand for?

Financial Liability Investigation of Property Loss.

What is the purpose of a FLIPL?

To document and investigate loss, damage, destruction, or theft of government property and determine responsibility and potential financial liability when appropriate.

Does missing property automatically mean a FLIPL and financial liability?

No. First verify the property and records, search for it, determine whether the issue is physical loss or an administrative discrepancy, and then use the appropriate adjustment/loss process.

What does CSDP stand for?

Command Supply Discipline Program.

What is CSDP?

A commander’s program for establishing, evaluating, and maintaining supply discipline and compliance with supply/property accountability requirements.

Whose program is CSDP?

The commander’s program. Supply personnel help execute and monitor it, but command involvement is essential.

What should a Supply Sergeant do with component shortages?

Identify and document shortages, determine authorization, order required items when appropriate, maintain supporting documentation, and track until resolved.