Project Management: L1

project

• temporary endeavor undertaken to create a unique product, service or result

• undertaken to fulfil objectives by producing deliverables

• has 3 components:

  • specific scope

  • schedule

  • required resources

specific scope

desired results or product

schedule

established dates when project would start and end

required resources

has a budget that limits the amount of people, supplies, money, and other resources that can be used to complete the project

5 stages in project lifecycle

1. project orientation

2. project planning

3. project execution

4. project monitoring and control

5. project closure

project man

main components of a project

1. schedule

2. product

3. resources

product

• not necessarily tangible

• can also come in a form of service

• an output

resources

• ex: time, manpower, money / financial

• mga nag papatakbo ng project

schedule

• the timeline and duration involved

• the unit of time

• is that in your agenda? in your plan?

project performance domains

• group of related activities that are critical for the effective delivery of project outcomes

• interdependence

• sabay sabay siyang nag ttake place

• operate as an integrated system

project performance domains

1. stakeholders

2. team

3. development approach and life cycle

4. planning

5. project work

6. delivery

7. measurement

8. uncertainty

stakeholder

• addresses activities and functions associated with stakeholders

• effective execution of this performance domain results in the following desired outcomes

• individual, group, or organization that may affect / be affected by / perceive itself to be affected by a decision, activity or outcome of a project, progeram or portfolio

• can have a small group of stakeholders or potentially millions of stakeholders (ex: flood control project)

• there may be different stakeholders in different phases of the project and influence, power, or interests of stakeholders may change as the project unfolds

• ex; customers, your parents

stakeholder analysis

• method of systematically gathering and analyzing quantitative and qualitative information to determine whose interest should be taken into account throughout the project

• important to determine which stakeholder is the priority

how do we engage with the stakeholders

1. identity

2. understand

3. analyze

4. prioritize (pag maraming tasks / people, you need to siff / prioritize things)

5. engage

6. monitor

stakeholder engagement

• includes implementing strategies and actions to promote productive involvement of stakeholders

• stakeholders engagement activities start before or when the project starts and continue throughout the project

• should be real time

• better to over inform instead of under informing

checking outcomes

team performance

• addresses activities and functions associated with the people who are responsible for producing project deliverables that realize business outcomes

• effective execution of this performance domain results in the following desired outcomes:

  • shared ownership

  • high performing team

  • applicable leadership and other interpersonal skills demonstrated by all team members

project manager

person assigned by performing organization to lead the project team that is responsible for achieving the project objectives

project management team

members of the project team who are directly involved in project management activities

project team

set of individuals performing the work of the project to achieve its objective

high performing project teams

• open communication

• trust

• resilience (pick up where you left off and continue) (end goal: finish the project no matter what)

• shared understanding

• collaboration

• empowerment (expains why its important to hire the right people who could break or make your project)

• shared ownership

• adaptability

• recognition

red project

• attrition is high

• 
  

deliverable

delivery cadence

• the timing and frequency of project deliverables

• types: single, multiple, and periodic

single

projects that have a single delivery deliver at the end of the project

multiple

• may have multiple components that are delivered at different times throughout the project

• not fixed

• can go years and multiple years

• ex: first phase 1 year, next phase 6 months after phase one

periodic

fixed on delivery schedule, such as monthly and bimonthly

development approaches

• used to create and evolve the product, service or result during the project life cycle

• characteristics: productive, hybrid, adaptive

predictive

• traditional or waterfall approach

• method relies on detailed upfront planning

• best for projects where requirements are well understood and unlikely to change

hybrid

• combination of predictive and adaptive methods

• balancing planning with flexibility

• best for projects where some parts are stable and predictable while others are uncertain or evolving

• also called as “unicorn” because they are special

adaptive

• iterative and incremental method / change driven

• deliverables are produced in short cycles (sprints/ iterations) and adjusted based on feedback

• best for projects with high uncertainty, evolving requirements, or need for flexibility

• you usually have no room for mistakes since mabilis lang mag move forward

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