SAP ERP and Human Capital Management (HCM) Vocabulary Flashcards

Vocabulary practice flashcards covering basic SAP concepts, enterprise modules (SD, MM, PP, FI, CO), Global Bike background, and Human Capital Management (HCM) structural units and processes based on lecture notes.

Human Capital Management (HCM)

A variety of practices and applications used for recruiting, managing, and developing an organization's human capital or workforce.

Client

An independent environment in the SAP system.

Company Code

The smallest organizational unit where a legal set of books can be maintained.

Personnel Area

An organizational unit representing a company area differentiated between personnel administrative, time management, and expensive organizational aspects.

Personnel Subarea

An organizational unit representing part of a personnel area differentiated between personnel administration, time management, and payroll accounting aspects.

Employee Group

An organizational unit for which personnel-related regulations can be specified, such as active employees, external, and retirees.

Employee Subgroup

An organizational unit within the employee group for which personnel-related regulations are specified, such as industrial employees, commercial clerks, and laboratory assistants.

Organizational Unit (HCM)

An element in the HCM Organizational Plan that can be grouped according to functional and regional aspects.

Position

An element in the HCM Organizational Plan assigned to organizational units and filled by employees.

Person

The employees who fill positions within the organizational structure.

Cost Center (HCM)

An organizational unit originating from SAP Controlling that can be linked with positions or organizational units.

Job

A general description of tasks an employee must perform, such as the position of Head of Department.

Personnel Number

The central employee identifier in SAP assigned by the system or manually, comprising up to eight digits.

Reference Personnel Number

A mapping identifier that recreates an existing employee in the system with a new personnel number while referencing the old one for different contractual relationships.

InfoTypes

Collections of logically linked data fields with explicit four-digit IDs wherein HR master data are structured.

Applicant Group

A recruitment structure that categorizes applicants based on their employment relationship type.

Application Range

A recruitment structure that classifies applicants based on hierarchical or functional criteria.

Global Selection Procedure

A selection procedure that allows every registered applicant to partake in the selection process to determine if they will be hired.

Selection Procedure for Each Vacancy

A selection procedure where applicants are assigned only to specific open vacancies.

Profile Matchup

A process in Personnel Development that compares job or position requirements to an employee's qualifications to identify training needs.

Underqualification

A profile matchup result where position requirements are higher than the employee's qualification characteristics.

Overqualification

A profile matchup result where position requirements are lower than the employee's qualification characteristics.

Career Planning

A talent management process identifying career goals by defining and developing special career stations like jobs, positions, and courses of instruction.

Succession Planning

A talent management process ensuring continuity in personnel allocation for key positions through proactive candidate searching.

Development Plans

Summaries of teaching and educational actions designed to achieve specific qualifications, divided into general guidelines and individual plans.

Human Resource Information System (HIS)

A personnel controlling reporting tool that enables analysis based on organizational structure.

Manager's Desktop (MDT)

A tool enabling managers to access transactions across other HCM module components.

Ad-hoc Query

A personnel management data analysis tool, referred to as InfoSet Query outside the HCM module.

Employee Self-Service (ESS)

A web-based user interface enabling employees to perform time and location-independent personal data updates and access administrative functions.

Manager Self-Service (MSS)

A central web-based access point for managers using backend HR and finance systems to support management activities.

Enterprise Resource Planning (ERP)

Business software that collects information from different departments to enable leaders to monitor the company with detailed analytics and reporting.

SAP SE

A German multinational company founded in 1972 that is the market leader for enterprise application software.

SAP S/4HANA

The next-generation Business Suite and digital core developed by SAP to enable digital transformation, designed primarily for large enterprise-level organizations.

SAP Fiori

A design system and user experience (UX) layer providing consumer-grade user interfaces for SAP S/4HANA.

Organizational Data

Data elements representing parts of an organizational structure in SAP, such as company code, plant, storage location, and distribution channel.

Master Data

Logically grouped data in SAP representing core business entities, such as customer master, material master, vendor master, and G/L accounts.

Transaction Data

System records of business events that reference master data and organizational data to produce business documents.

Independent Bicycle Dealers (IBDs)

The exclusive distribution partners through which Global Bike sells its products.

Credit Control Area

An organizational unit in Sales and Distribution (SD) that grants and monitors customer credit limits.

Sales Organization

An organizational unit in Sales and Distribution (SD) responsible for selling specific products or services and holding legal liability for product and customer claims.

Condition Master

Master data in Sales and Distribution (SD) containing prices, surcharges, discounts, freights, and taxes.

Purchasing Organization

An organizational unit in Materials Management (MM) responsible for procuring materials/services and negotiating purchase conditions with vendors.

Purchasing Group

An organizational unit in Materials Management (MM) representing a buyer or buyer group responsible for specific purchasing activities and vendor communications.

Vendor Master

Master data in Materials Management (MM) containing all essential information for conducting business with external suppliers.

Purchasing Information Record

Master data in Materials Management (MM) allowing buyers to quickly determine which vendors have offered or supplied specific materials.

Bill of Materials (BOM)

Master data in Production Planning (PP) that lists the component materials or parts required to make a finished product or assembly.

Routing

Master data in Production Planning (PP) defining the series of sequential steps or operations needed to produce a product.

Work Center

Master data in Production Planning (PP) representing the location within a plant where value-added manufacturing activities or operations take place.

Chart of Accounts

An organizational unit in Financial Accounting (FI) consisting of a classification scheme of general ledger accounts used by one or more company codes.

Business Area

An organizational unit in Financial Accounting (FI) representing a separate area of operations or responsibilities to which value changes can be allocated.

General Ledger (G/L) Accounts

Master data created by combining Company Code and Chart of Accounts to store transaction records and account balances.

Operating Concern

An organizational unit in Controlling (CO) representing a section of an organization for which the sales market is structured uniformly.

Profit Center

Master data in Controlling (CO) responsible for both revenue generation and cost containment, evaluated on profit or return on investment.

Cost Center

Master data in Controlling (CO) responsible for cost containment, but not for revenue generation.

Internal Order

A temporary cost collector in Controlling (CO) used to plan, collect, and monitor costs for a specific short-term event, activity, or project.

Distribution (CO Allocation)

A method in Controlling (CO) for periodically allocating primary cost elements while maintaining their original identities in sending and receiving objects.

Assessment (CO Allocation)

A method in Controlling (CO) for allocating primary and secondary cost elements together using a secondary cost element.