MODULE 2 & 3

JOB ANALYSIS AND JOB DESIGN,

Manpower planning

determines how many and what kind of employees are needed

• Job tasks

• Required skills

Job analysis and job design help identify:

Job

group of tasks and responsibilities

Position

tasks assigned to one person

Position

refers to a specific person doing that job.

JOB ANALYSIS

it is the process of:
Studying job duties and responsibilities

JOB ANALYSIS

it is the process of:
Identifying required skills and qualifications

JOB ANALYSIS

it is the process of:
Collecting job-related information

Job Description

Job Specification

In Job Analysis, what are the expected output?

Organizational Design

Organization and manpower planning

Placement and orientation Recruitment and selection

Training and development Safety and health

Employee Counseling

Performance appraisal

these are the uses of job analysis

Organizational Design

aid in the classification of occupations and their interrelationships

Organization and Manpower Planning

It defines labor in specific terms, coordinates work force operations, and clearly distributes tasks and obligations.

Placement and orientation

aids in the matching of job needs to people's skills, interests, and aptitudes. People will be allocated jobs based on their suitability for the position.

Recruitment and Selection

informs you about the job's responsibilities and the human resources needed to complete these tasks.

Training and Management Development

gives training and development program to managers for the knowledge they need

Safety and Health

It allows for the identification of dangerous situations and unhealthy environmental variables

Employee Counseling

Job analysis informs employees about their professional options and personal limitations

Performance Appraisal

Each employee's actual performance is compared to his or her intended performance in a performance appraisal.

Determine purpose

Gather background information

Select jobs to analyze

Collect job data

Organize data

Create job description

Develop job specification

These are the Job Analysis Process

Determine Purpose

Identify why the job analysis is needed.

Determine Purpose

This helps decide what data to collect and how

Gather Background Information

Review existing data such as:

• Organization charts

• Job descriptions

• Job requirements

Select Jobs to Analyze

Choose which jobs to study, especially:

• New jobs

• Jobs that have changed

• Priority positions

Collect Job Data

Gather information from:

• Employees doing the job

• Supervisors

• Experts or analysts

• Focus on tasks, duties, and required skills

Organize the Data

Arrange the collected information clearly so it can be used for HR decisions.

Create Job Description

Write a document that explains:

• Job duties

• Responsibilities

• Work conditions

Develop Job Specification

Identify the qualifications needed, such as:

• Skills

• Knowledge

• Abilities

Skills

Knowledge

Abilities

These are the qualifications needed for Job Specification

Job description

is a job-related document that shows the duties and responsibilities attached to the job position

Job description

It includes:

• Job title

• Duties and responsibilities

• Working conditions

• Reporting relationships

Job Specification

It shows the specific qualifications and individual characteristics expected to match the job requirements.

Job Design

Structuring job tasks and responsibilities

Job Design

Improving productivity and job satisfaction

Job Design

The goal is to fit the job to the employee

Job Simplification

Job Rotation

these are the methods of job design

Job Simplification

Breaking tasks into smaller parts

Job Simplification

Makes work easier but can be repetitive

Job Rotation

Employees switch tasks regularly

Job Rotation

Reduces boredom and increases skills

Recruitment

Process of finding, attracting, encouraging applicants to apply

External

Internal

These are the two types of sources of recruitment

External sources

These are what type of sources of recruitment?

Online job ads

Walk ins

Employee referrals

Campus recruiting

Agencies

Internal recruitment

These are what type of sources of recruitment?

Promotion

Transfer

Internal recruitment

Hiring from within the company

Determine Job Vacancy

Plan How to Fill an Open Position

Identify Target Applicants

Reach Out

Initial Screening

What are the Recruitment Process?

Selection

Choosing the right person for the right job

Application

Initial Interview

Testing

Background Check

Final Interview

Medical Exam

Hiring Decision

Job Offer

What are the Selection Process?

Application

This is the first step in selection process

Application

This step collects basic informations such as Education, Experience, and Skills

Resume

A formal document that a job applicant creates to itemize his/her qualifications for a position.

Resume

Usually accompanied by a customized cover letter

Resume

It is a document that summarizes:

Personal information

Education

Work experience

Skills

Achievements

Resume

Presents a concise picture of your skills and qualifications for a specific position

Curriculum Vitae

Presents a full history of your academic credentials, so the length of the document is variable

Initial Interview

This is the Step2 of Selection Process

Initial Interview

Its purpose is to remove unqualified applicants

Testing

This is the 3rd Step of the Selection Process

Testing

Enables an objective evaluation of applicants

Testing

Predicts the quality of the job candidate under certain circumstances

Background Check

This is the 4th step in Selection Process

Background Check

Verifies education, experience, references

Final Interview

This is the 5th Step of Selection Process

Final Interview

The job candidate deemed to be most qualified is endorsed to the unit or department that sent notice about the vacancy

Supervisor or Manager

Final interview is conducted by whom?

Final Interview

Its purpose is to have a final decision

Structured

Semi structured

Unstructured

Panel

Virtual

These are the types of interview

Structured

A type of interview that has the same questions or scripted

Unstructured

A type of interview is free flow

Panel

A type of interview that has many interviewers

Virtual

A type of interview that is conducted online

Medical exam

Hiring decision

Job Offer

These are the 6-8th Final Steps in Selection Process