Job Analysis and Job Descriptions

Flashcards focused on key vocabulary related to job analysis and job descriptions, aimed at enhancing understanding for exam preparation.

Job Analysis

A process of gathering and analyzing information about the work, conditions, and worker characteristics necessary for performing a job.

Importance of Job Analysis

Allows for writing job descriptions, employee selection, training, performance appraisal, job classification, and job design.

Job Description

A written summary that outlines the tasks, responsibilities, qualifications, and conditions for a specific job.

Employee Selection

The process of choosing the most suitable candidate based on job requirements and qualifications.

Training

Programs created based on job analysis to improve employee skills relevant to their tasks.

Performance Appraisal

The evaluation of employee performance based on job-related criteria established through job analysis.

Job Classification

Grouping jobs based on similarities in duties and requirements for purposes such as pay levels and promotions.

Job Design

Determining the optimal methods and approaches to perform tasks in a way that increases productivity and safety.

Observational Techniques

Methods used in job analysis that involve watching job incumbents perform their tasks to gather information.

Functional Job Analysis (FJA)

A specific technique that examines tasks, sequences, and interactions between data, people, and things in a job.

Position Analysis Questionnaire (PAQ)

A structured questionnaire used to analyze jobs based on various job elements categorized into six groups.

Job Title

The name given to a position that reflects its nature and helps in employee recruitment and selection.

Work Activities

Tasks and responsibilities performed by an employee within a job role.

Job Context

The work environment and schedule, including details about supervision and physical conditions.

Compensation Information

Details regarding salary grade, exemptions, and factors determining pay for a position.

Job Competencies

Knowledge, skills, abilities, and other characteristics required for successful job performance.

KSAOs

Knowledge, Skills, Abilities, and Other characteristics needed to perform a job effectively.

Writing a Good Job Description

Involves summarizing job functions using clear, jargon-free language and well-defined sections.

Job Summary

A brief overview of the position's purpose and nature, useful for recruitment.

Tools and Equipment Used

Listing all tools and equipment necessary for job tasks, which assists in training and selection.

Work Performance

Describes how job performance is measured and evaluated.

Methods of Job Analysis

Includes observational techniques, surveys, interviews, and examination of existing job data.

Survey Method

Using questionnaires to gather job-related information from multiple employees simultaneously.

Interview Techniques

Conversations with current employees and supervisors to gather detailed insight about job duties.

Job Requirements

Criteria such as educational qualifications and experience necessary for a job position.

Minimum Qualifications

The least educational or professional experience one must have to be eligible for a job.

Maximum Salary

The highest salary that can be earned in a particular job position.

Job Duties

Specific responsibilities and tasks expected to be performed by an employee in a given role.

Yearly Salary Increase

An annual increment to the base salary, typically represented as a fixed amount.

Job Posting Criteria

Guidelines that determine the eligibility of job applicants based on specific qualifications.

Performance Metrics

Standards and measures used to assess job performance during appraisals.

Education Requirements

The level of education required for job candidates, generally specified in job descriptions.

Skills Required for Job

Specific abilities needed to perform the functions of a job successfully.