Dewey & Beccan Payroll/Inventory/Flowchart Vocabulary

Vocabulary flashcards covering Dewey Construction payroll steps, Beccan inventory control steps, and basic flowchart/DFD operations.

View job-time ticket form

A step in the Dewey Construction payroll system to view the job-time ticket form used to record hours on a job.

Enter job-time ticket data

Inputting hours and related data from a job-time ticket into the payroll system.

Payroll summary report

A report that aggregates payroll data for a period to summarize total payroll costs.

Supervisor

The person responsible for overseeing the payroll processing workflow.

Employee payments

Disbursement of funds to employees as wages or salaries.

Government payments

Disbursements to government agencies for taxes and withholdings.

401K company payments

Employer contributions to employees' 401(k) retirement accounts.

Weekly: Update payroll, work in process, & payroll transaction databases, disburse funds, print reports

Weekly activities to refresh payroll systems, update related databases, disburse funds, and print reports.

Disburse funds

Process of paying out funds to the appropriate recipients.

Payroll database

The database that stores payroll records and transactions.

Work in process database

Database tracking work-in-process data used in payroll and production flow.

Payroll transaction file

A file containing individual payroll transactions.

Remote location job-time ticket

A job-time ticket created at a remote location for processing.

Express-mailed weekly to headquarters

Weekly express mailing of job-time data to the headquarters.

View job-time ticket

Accessing or reviewing an existing job-time ticket in the system.

Scan job time tickets

Digitizing or importing physical job-time tickets into the system.

View payroll data

Accessing payroll records for viewing.

Employee query

A query tool to retrieve individual employee payroll information.

Enter job-time tickets

Inputting job-time tickets into the system from various locations.

Weekly: Express mail paper job-time tickets

Weekly express mailing of paper job-time tickets.

Remote locations: Enter job-time tickets daily

Remote sites entering job-time tickets on a daily basis.

Process job-time tickets weekly

Weekly processing of job-time tickets to update payroll records.

Update payroll database, work in process database, payroll transaction file

Synchronization of payroll-related databases and files with processed tickets.

Disburse funds to employees, government, 401K company

Disbursement of payments to employees, government agencies, and 401(k) contributions.

Create and send summary payroll report

Generate and distribute a payroll summary report.

Review summary payroll report

Examine the payroll summary report for accuracy and issues.

Access payroll data using Internet

Accessing payroll information remotely via the Internet.

Review inventory, place order

Assess current stock and initiate a purchase order.

Receive goods

Goods received from a supplier into inventory.

Count inventory and reconcile to corporate database

Physically count stock and compare it to the corporate database for accuracy.

Fill orders, authorize delivery, ship goods

Process customer orders and authorize shipping of goods.

System generates purchase requisition

The system automatically creates a purchase requisition when needed.

Adjust and approve purchase requisition

Modify and approve the generated purchase requisition.

Maintain and update perpetual inventory system

Keep the real-time inventory records current and accurate.

Finalize and approve system generated PO

Approve the purchase order produced by the system.

Send PO to vendor

Transmit the purchase order to the supplier.

Receive system prepared receiving report

Receive the receiving report prepared by the system upon goods receipt.

Receive goods, complete receiving report: date and quantity

Record date and quantity on the receiving report when goods arrive.

Get receiving report and PO

Obtain both the receiving report and the purchase order for reconciliation.

Receive vendor invoice

Accept the supplier’s invoice for received goods.

Reconcile P.O., receiving report, invoice

Match purchase order, receipt, and invoice to ensure consistency.

Disburse funds to vendors

Pay vendors the amounts due for goods or services received.

cash receipts data store updated by cash receipt process

The data store containing cash receipts is updated by the cash receipt process.

accounts receivable data store used to generate customer statements

AR data store from which customer statements are produced.

vendor sends a sales invoice to accounts payable

A vendor invoice is received and processed by accounts payable.

Billing data entered into system and updates sales order and customer databases

Billing information is entered and used to update sales orders and customer records.

accounts receivable aging report from AR master file and cash receipts master file

Aging report generated from AR and cash receipts master files.

report from data on magnetic tape

A report produced from magnetic tape data storage.

two-part check prepared from data on a vendor invoice

A check created in two parts using vendor invoice data.

two copies of a sales order produced; one to customer, one filed

System generates two copies of a sales order for the customer and filing.

check mailed to the customer

A payment check is mailed to the customer.

Data from paper invoice update the cash disbursements file

Information from a paper invoice is used to update cash disbursements records.