EAPP

Professional Writing

Professional writing

form of written communication used in workplace or business contexts.

Characteristics of Professional Writing

Purpose-Driven

• Written with a specific goal, such as informing, instructing, or persuading.

• Action-oriented, aiming to achieve results or make decisions.

Audience-Specific

• Tailored to the needs and understanding of the target audience (e.g., clients, colleagues, stakeholders).

Clarity and Conciseness

• Uses simple and straightforward language.

• Avoids unnecessary jargon and complex sentence structures.

Jargon

• refers to specialized or technical language used by a particular group, profession, or field of expertise. It consists of words or phrases that are meaningful within a specific context but may be confusing or unclear to outsiders.

Key Features of Jargon

Field-Specific: Used within a particular profession, industry, or group (e.g., medicine, law, technology).

• Example: "Bandwidth" in IT refers to data transmission capacity.

Efficient Communication: Helps experts communicate complex ideas quickly and precisely.

• Example: "ROI" (Return on Investment) in business saves time compared to a lengthy explanation.

Exclusive: Often inaccessible or confusing to those outside the group or field.

• Example: "Habeas corpus" in law might not be familiar to someone without legal knowledge.

Examples of Jargon

Medicine

• Hypertension: High blood pressure.

• Intubation: Inserting a tube into the airway.

Technology

• API: Application Programming Interface.

• Cloud: Remote storage and computing services.

Law

• Subpoena: A legal order to appear in court.

• Tort: A civil wrong causing harm or loss.

Common Types of Professional Writing

• Emails
  Reports
  Proposals
  Memos
  Resumes and Cover letters
  Instructions and manuals

Emails

Formal and concise communication for workplace matters.

Reports

Detailed documents presenting information or findings, such as project updates or business analyses

Proposals

Written pitches or plans for projects or initiatives.

Memos

Brief notes addressing internal workplace matters.

Resumes and Cover Letters

Documents highlighting qualifications and experience.

Instructions and Manuals

Guides for performing tasks or using products

First person point of view

• is a narrative perspective where the storyteller is a character in the story, speaking directly about their own experiences. It uses first-person pronouns like I, me, my, we, and us.

Characteristics of First-Person Point of View

Personal Perspective: The narrator tells the story from their own point of view, sharing their thoughts, feelings, and experiences.

Example: "I walked through the quiet forest, feeling the crisp air on my face."

Subjective: The narrative is limited to what the narrator knows, thinks, or observes.

Second person point of view

addresses the reader directly, making them the protagonist of the narrative. It uses second-person pronouns like you, your, and yours.

Characteristics of Second-person point of view

Direct Engagement: The narrator speaks directly to the reader, involving them in the story or argument.

Example: "You walk into the room, and all eyes turn to you."

Interactive Tone: Often creates an immersive or instructional feel.

Third-Person point of view

• is a narrative perspective in which the storyteller is not a character in the story but instead describes events from an outside perspective. This point of view uses third-person pronouns like he, she, it, they, or proper nouns (e.g., "John," "the teacher," "the team") to refer to characters

Key Characteristics of Third-Person Point of View

Narrator is Outside the Story: The narrator is not a character and observes or reports on the events.

• Example: "Maria walked into the room, scanning the faces around her for someone familiar."

Pronouns Used: He, she, it, they, or names of characters.

Types of Third-Person Narration:

Third-Person Omniscient:

• The narrator knows everything about all characters, including their thoughts, feelings, and motivations.

• Example: "Jane was excited, but Alex felt nervous about their decision."

Third-Person Limited:

• The narrator focuses on the thoughts and feelings of a single character.

• Example: "Emma wondered if she had made the right choice, but the others gave no hint of their opinions."

Third-Person Objective:

• The narrator reports events without revealing any characters' thoughts or feelings.

• Example: "The students entered the classroom and took their seats quietly."

Purpose of Professional Writing

• To communicate ideas, decisions, or actions clearly and efficiently.

• To document and record workplace activities or agreements.

• To persuade or inform stakeholders in a professional manner.