Policies. Ch. 10: Personnel

To be selected as a recruit/new hire you must have financial history consistent with the __ __ ___ Act.

Fair Credit Reporting act

Recruitment office ensures background check are done in accordance with requirements of the (___) and Oklahoma __ ___ Act.

FCRA

OK Credit Services Act

The Records Retention Manual ___ < year, is found in the office of the City ___.

2018 manual at City CLERK

The age range of hires is 18-__ by the closing date of the RECRUITMENT period.

45 years old

Who maintains the security of written and practical promotional examinations?

Professional Qualifications Specialist

What dept will generally develop and maintain CLASSIFICATION Specifications?

Fire HR

POSITION descriptions may be included in the CBA, these are considered to be ___ documents.

LIVING docs

The ___ manager or fire chief designee will work with HR to develop and maintain JOB classicifications.

BUSINESS manager - job classifications

Who designates a program admin for TUTITION reimbursement?

Fire Chief

If arriving late for duty, first try to contact __ then __ if you are unable to contact the first option.

CO then District Officer/chief

ANY CO can relieve a subordinate from duty for violations with permission from who?

651

Who can authorize calling in off-duty personnel due to emergency? Who will contact the called in personnel?

Fire Chief authorizes

OFFICIAL Representative of OCFD

When notified of emergency recall, FFs should reply within how many minutes?

immediately/ TEN 10 minutes - give status and ETA

When requesting OT compensation, the employee and who must sign?

__ and __ sign off on all OT and LBB at the END of each pay period.

OT request - DO and employee sign

Fire chief and Deputy chief sign all OT

OT worked should be immediately reported to whom?

651

Personal leave may be granted for up to how many hours?

TWO/2 hours

COMP and GRANTED time are both approved by who?

Fire Chief

____: Employee refuses to comply with a lawful and reasonable instruction from employer.

Insurbordination

_______: Refusing to comply with lawful instruction that is PERSISTENT, DELIBERATE, and/or PUBLIC

GROSS Insurbordination

Offers/Gifts of the Heart shall be directed to what dept?

Fire ADMIN

Parking/storing and personal vehicle etc can be done for no longer than how long without permission from who?

ONE DAY

Deputy Chief permission

Personnel complaints training should be done within how long of first day of employment? Then annually.

3 months

____ complaint: DO is satisfied with action from supervisor of accused member.

INFORMAL

___ complaint: supe deems that further action is warranted. Pushed up to a greater rank or the the Battalion chief of ___.

FORMAL

further action/ Batt of ADMIN

____ complaint: complaining party refuses to cooperate/is not available.

INCOMPLETE

Supervisors must notify who when a subordinate has been detained by LE?

notify DEPUTY chief

All complaints will be ____ly accepted by ANY member.

COURTEOUSLY

The ___ ___ that takes complaints will log it in the electronic file folder and forward it to the BATT of ___.

OFFICE COORDINATOR forward to

Batt of ADMIN

When customers complain via email, it will be forwarded to the appropriate ___ ___ and ____ coordinator.

emails to DEPUTY chief and OFFICE coordinator

How often will complaint documents be audited and then the audit will be sent to who?

ANNUALLY audit

send to FIRE CHIEF

When a complaint needs a follow-up, who will follow-up on it?

appropriate DEPUTY chief

Employee’s may assert a ___ right if they reasonably believe there is a chance of criminal liability in disciplinary investigations.

GARRITY right

Who administers/what discipline is possible for each level of occurrence/reprimand? 1-5

1: IMMEDIATE officer

2: DISCRICT officer

3: DEPUTY chief and/or LWP

4: LWP or DEMOTION

5: FIRE chief (suspension, demotion, or termination)

Under what conditions/timing are employees considered AWL absent without leave.

gone for ONE/1 hour or more from FS without permission

time deducted from FLSA

At INVESTIGATIVE meetings the ___ ___ is the OKCFD Supervisor in charge.

HEARING Officer

PRE DETERMINATION meetings may be called under what condition?

Class 2 or higher reprimand

Employees must be notified how far in advance of Pre-determination meetings?

24 hours

Employees will be notified how far in advance of a DISCIPLINARY meeting?

TWO/2 hours

PERSONNEL files are located where?

Fire ADMIN

MEDICAL files are located where?

City Occ CLINIC

DEPARTMENT files are located where?

Fire HR

Requests for disclosure of records will be handled in a timely manner by who?

CUSTODIAN of records

Any employee wishing to file their views on criticism placed in their Personnel file must do this within how many days?

THIRTY 30 days

The Wellness Fitness program focus on how many main components?

5/five

Med eval, Fitness assess, Data collection, rehab, Behavioral health promotion

In general, employees aged __ or under are cleared for exercise/fitness program. OVER = completing a med eval first.

35 and under

Chest xrays are completed every _ years

abdominal/thyroid ultrasound every _ years

xray 5 year

ultrasound 3 year

FFs on extended leave from normal duty for how long must undergo the OKCFD fitness assessment?

6 months+

like OJI/long term max

Fitness evaluation: resting HR should not exceed __bpm and BP not exceed __/__. They will be retested in _ minutes if they exceed these numbers

HR 110

BP 180/100

retest 5 minutes

The ___ protocol (treadmill) is used to test Aerobic capacity through a __-____ effort.

GERKIN

SUB-MAXIMAL effort

STRENGTH is measured by __ ___meter and what?

GRIP dynamometer and HORIZONAL pullup

The FMS functional movement screening uses how many fundamental exercises? Scores of __ or less had a _ times higher risk of injury. FFs with these scores accounted for __% of total injuries in 2-3 year period.

FMS test SEVEN 7

14 or less = THREE times risk

85% of all injuries

The ATHLETIC TRAINER ATC will contact employees within how many days of their return-to-work date?

TEN 10 days

How often/how long should employees participate in physical fitness: Shifters

Weekers uniformed

weekers non uniform

1.5 hours for all. shifters: EACH shift

weekers uniforms: 3 per week

non uniform: 2 per week

Who is designated as the fitness coordinator?

HSO

health and safety officer

The fire-police gymnasium is available for use at what times for active and retired personnel?

avtive - 24 hours a day

retired - 8-5 m-f

How long will mother’s be accommodated to breastfeed/pump?

ONE year after birth of baby

Pregnant employees may request maternity assignments at any time during pregnancy and up to how long AFTER birth?

SIX/6 months

The ___ ___ act amended section _ of the FLSA to give reasonable break times to express breast milk.

AFFORDABLE CARE act. Section 7

Female’s hair when responding to an incident: not allowed to be longer than _inches BELOW the bottom of class b collar.

Male hair length maximum?

females 6 inches (nice)

Male NOT BELOW collar

Hair will not extend greater than _inches OUTWARD or UPWARD.

3 inches

Mustaches: that are ___(attract attention/impair safe ops) are not allowed.

no ECCENTRIC stache

Sideburns length shall not extend to

below BOTTOM of EAR

Soul patch: no more than _” below bottom lip and _” wide.

½ inch below

¾ inch wide

What piercings are allowed?

NONE visible while on duty or representing OKCFD

Employees hired prior to what date will not be required to cover tattoos in the now prohibited areas?

JULY 17 2024

7 + 17 = 24

Personal appearance and uniform wear greatly enhance the _____ essential to OKCFD.

esprit-de-corps

All sleepwear will be in good TASTE as determined by who?

STATION officer

Civilian clothes may be worn when it is in the best interest of OKCFD determined by FIRE CHIEF. The STYLE/clothes worn are determined by who?

clothes determined by DO

Long sleeve shirts may be rolled up how much?

TWO CUFF lengths max

Nametags are centered on the flap _” down from the top edge of pocket.

¾ “

Patches are centered on shoulder and _” down from seam.

2”

How many APPROVED pins may be worn at once?

TWO

Uniform belts will be _” black _oz leather.

1 ½”

10oz

Who may wear Class A/Formal uniforms as a daily uniform?

DEPUTY chiefs and NON FIRE suppression employees

Class A nametag is aligned where with SINGLE breasted and where with DOUBLE breasted?

single = top of breast badge

double = bottom of breast badge

One _” MALTESE CROSS is given per _ years of service and worn on which sleeve?

3/4” per 5 years

LEFT sleeve above braidF

Female Class A skirt length?

Shoe heel max height?

1” ABOVE or 2” BELOW crease of knee back

2” heel max

When employees are transferred, how long can they wear apparel featuring logos from their last station?

90 days

Uniform maintenance: they will be __, CLEAN, __, and __.

NEAT, clean, PRESSED, WRINKLE free

Work related illness/injury: report to a SUPE ASAP and seek care within how long?

Supe should notify who?

^He then determines additional action and forwards to FIRE CHIEF, __ management, and __.

care within 24 hours

supe tells 651

651 tells Fire chief, Risk management, and HR

Records only will remain open for how many days?

30 days

Temporary modified-duty assignments are a management ___ NOT an employee ___.

mng PREROGATIVE. not right

Requests for temporary modified duty assignments will be submitted to who?

DEPUTY FIRE Chief

Light duty will not exceed 6 calendar months unless returning to full duty with __ days of end of 6 months.

60 days

Light duty employees should update their supervisors every __ days.

30

When returning to full duty, the department may require what exam prior to release?

fitness-for-duty exam

___ ____": An informal meeting designed to identify the precise limitations from a disability etc.

Interactive PROCESS

All actions in the Funeral/Death policy only take effect upon the approval from who?

Fire Chief

How many types of “Deaths” are there listed in the funeral/death policy?

What are they?

5

1 - LODD ACUTE

2 - LODD PROLONGED

3 - Active but off duty

4 - retired

5 - emotional ties with OKCFD non FF

Attending which funerals can you wear the black badge shroud? The shroud is _”.

When are you permitted to wear this shroud based on the type of death(1-5)

shroud for 1-4

¼ “

type 1-2: wear from TOD - after funeral

3-4: only DURING funeral

Which death types are the honor guard allowed to participate in?

Which death types requests the attendees to wear Class A uniform?

ALL 5

Class A requested: 1-3

optional: 4 and 5

What is the significance of the OKCFD BELL at each of the 5 funeral types?

1-2: last alarm

3-4: ring in, ring out

5: none

The policy for death types 1 and 2 will use what as a hearse?

What is hung at all fire stations/ facilities?

Flags flown at HALF staff per whose approval?

Fire apparatus: hearse

BLACK Maltese CROSS at stations

half staff per MAYOR

What flag is displayed/presented to next of kin for which funeral/death types?

1-4: OKCFD flag/or AMERICAN for Vets

Personnel are requested to stand CASKET guard only for what funeral/death types and when?

1 and 2

from TOD until funeral

CHILD: under 18 or over who is INCAPABLE of self-care. Employee is responsible for actual DAY TO DAY care of this child or who is standing in __ ___(in place of a parent)

LOCO PARENTIS

Employees eligible for FMLA have completed ___ hours over how long prior to taking leave?

1250 hours in 12 months

FMLA generally allows of to _ weeks of unpaid leave in 12 months. Injured MILITARY service members have _ weeks.

12 weeks normal

26 weeks military

Birth/placement of child leave must be CONCLUDED within what time?

ONE YEAR of birth or placement

Military Exigency leave: employees may take service member leave up to _ weeks.

Short notice of deployment (___ days or fewer) is included as a qualification.

12 weeks

short notice: SEVEN/7 days or fewer