Management Analyst

The maximum amount of time for departmental leave is

15 calendar days

How many days does City Council have to sustain or override the Mayor's changes to the proposed budget?

5 working days

What prevents the City from raising taxes without voter approval?

Proposition 218

What is the Community Development Trust Fund?

AKA 424 schedule 8. Accounts for federal grant funds for the community and economic development within the City.

Executive Directive

Explains the basic documents controlling City activities require the general managers of departments to submit monthly reports to the Mayor on the work of the department.

If a person wants to file a claim (lawsuit) against the city, you first direct them to

City Clerk

The maximum amount of time a contract can be awarded without additional approval from Council is

3 years

How much time can a city employee take for Family Leave?

Four months

Who is responsible for monitoring Cal/OSHA?

Federal government

If the problem of administrative problem solving can be said to have formal steps, the final phase most aptly be described as

Evaluation

The City Charter requires City council to adopt or modify the proposed budget by

June 1

When do City Council meet?

Tuesdays, Wednesdays, and Fridays (1st Friday meets in Van Nuys)

Sub-purchase order

Document normally used as a delivery receipt and often confirms emergency orders from vendors

Construction cost estimates for budget request for the development of a branch library are supplied by

Engineering

Where is the maximum number of days on emergency appointments established?

The City Charter

According to the City Charter, the request of a City department to employ a person on an exempt basis must be approved by

Both the Council and the Civil Service Commission

Who draws the distinction between curative medical visits and preventive medical visits in regard to sick time usage?

City Attorney

Protection of rights set forth in the California Fair Employment Practices act is done under what particular authority of the State?

Police Power

In most cases, if a department wishes to designate an employee as management or confidential, the approving authority is

Personnel Department

What are the two basic purposes of cost information from the cost accounting aspect of the City's Program Budget?

Decision making and reimbursable service

Work Units are determined by?

The Department head

The Administrative Code consists of

Procedural ordinances of the City

According to the Charter, when should a successful bidder must post his performance bond?

10 days after award of the contract

The audit and approval requirement that must be met before payment of all demands for funds drawn on the City fund is provided by

The City Charter

All City offices remain nonpartisan is imposed upon the City by

State Legislature

The basic authority which states that descriptions are descriptive and explanatory and not restrictive is

Administrative Code

The enactment of the Budget, including authorization of funds and the establishment of the tax rate and adoption of necessary resolutions to effectuate the budget plan is referred to as

Budget adoption

The two budget items that a manager has the least control over are

Salaries and Equipment

What Department is responsible for removing graffiti?

Public Works

What Department operates in the City's equine facilities?

Recreation and Parks

What Department would you call if a billboard obstructs vision?

Building and Safety

What Department is responsible for removing dead animals?

Public Work's Bureau of Sanitation

What Department is responsible for collecting business taxes and issuing business permits?

Office of Finance

What department is responsible for licensing bingo games?

Police

What department is responsible for installing parking meters?

Transportation

What department is responsible for enforcing zoning regulations?

Building and Safety

What department would you recommend for assistance with a troubled youth?

Commission for Children, Youth, and Their Families

The number of council members that must be in attendance to form a quorum is

Ten (two thirds of all the council members)

The purpose of the Office of the Chief Legislative Analyst is

to provide support services to the Council

The Chief Legislative Analyst reports to

City Council

What authorities creates a standing committee?

The Charter and Ordinances

A Civil Service rule which is reasonable and not in conflict with any law has the same force and effect as

The City Charter

The act of Congress which established the Equal Employment Opportunity Commission was

Civil Rights Act of 1964

How long can Family Leave be extended (without pay)

Four months

How long can an employee be separated from the City and still receive benefits?

One year

An employee is entitled to review their personnel folder

24 hours a day/7 days a week

When did the Americans with Disability Act take effect?

1992 (January 26, 1992)

According to CAO rules, a training conference requiring a request for travel is normally considered a

Business meeting

CAO rule 3 governing departmental annual reports is intended to achieve increased

Economy

The term allocation as used in the salary standardization provisions of the Administrative Code refers to

determining the classification of positions

According to the Administrative Code, when an unresolved grievance is submitted to an arbitrator, the arbitrator's decision is

advisory for independent departments

When personal property is sold in the City, the proceeds received from it are placed in the City treasury and

credited to the Department fund

A report including the amount of revenue received, work accomplished, and the number of expenditures for the Budgetary Control system is required every

month

Administration of ordinances regarding such matters as transient occupancy tax, utility users tax, and the business tax is the responsibility of

City Clerk

What authorizes all general obligation bonds relating to a "Municipal Improvement" shall be submitted to the CAO for study and report?

Administrative Code

Official records of the City of LA are preserved and maintained in compliance with

The City Charter and general laws of the state of California

The authority that determines that a manpower shortage exists in a class in order to adjust entry level salary is

Civil Service Commission

Basic authority for controlling employee sick leave usage is the

Department head

When a vacancy is filled in department X, the list which would be most appropriately certified FIRST is the

Departments reserve list

When a vacancy is filled in department X, the list which would be most appropriately certified SECOND is the

Promotional eligible list

When a vacancy is filled in department X, the list which would be most appropriately certified THIRD is the

General reserve list

When a vacancy is filled in department X, the list which would be most appropriately certified FOURTH is the

Open eligible list

Once the final budget has been submitted to the Council, it can only be modified by

Council only

Authority for emergency appointments is contained in the

Charter

What requires that every office or board of the City government make and present to the Mayor and Council, an annual report relating to their work?

Administrative Code

To whom does an employee appeal a suspension or discharge?

Civil Service Commission

In Los Angeles, charges of unfair employee relations practice would most appropriately be investigated by the

Employee Relations Board

Under Charter Section 355 (1), budgetary transfers involving less than $5,000 can be made with the approval of the CAO. An important limitation to this process is that it only applies to

Intra-department accounts

In budget documents, appropriations are stated in

line-item

According to the Browns Act, notice and agenda for regular meetings must be posted?

72 hours in advance

According to the Browns Act, special meetings may be called by posting an agenda

24 hours before the meeting

Analysis of departmental work programs in conjunction with the City's budget is performed by the CAO's staff by review of

Personnel utilization charts

Who staffs the various Council Committees?

Chief Legislative Analyst

What are Council Rules?

Procedural rules adopted in the Charter to assist City Council in the orderly conduct of City business consistent with the law

The City Charter requires departmental budgets to be submitted to the Mayor by

January 1

The City Charter requires the Mayor to submit the proposed Budget to City Council by

April 20

How many days does the Mayor have to approve or veto changes in the budget?

5 working days

How many votes must City Council have to override the Mayor's changes to the proposed budget?

2/3 vote (10 votes out of 15)

When are revenues recognized?

When cash is received

The Annual Budget is prepared on

A modified cash basis of accounting

When are unpaid encumbered appropriations paid?

The subsequent year

Spending authority can be increased or decreased in

Financial Status Reports, Council Reports, and Motions

What provides technical information concerning departments and special funds and a breakdown of the proposed budget by function?

Mayor's Proposed Budget Book

What provides a basic explanation of expenditures, appropriations, and source of funds for each department and major special purpose fund?

Mayor's Proposed Budget Book

What gives the Controller's revenue estimate and provides Federal and State grant funding estimates?

Mayor's Proposed Budget Book

What gives a detailed explanation of year-over-year proposed changes to the City's annual budget base provided for each operating department and for various funds?

Details of Departmental Programs (Blue Book)

Where can you find contractual services schedule details for each department, office, or bureau's authority to contract for services?

What are the Details of Departmental Programs (Blue Book)

What is the Revenue Outlook?

Provides an overview of anticipated revenue

Pursuant to the Charter, any adjustments to appropriations subsequent to the adoption of the budget require the approval of?

The Mayor and City Council

How many times a year can budget adjustments be made?

5 times a year via the Financial Status Reports

What is on the Financial Status Reports?

Department's expenditure patterns, actual revenue received to date, revenue trends, the status of the reserve fund, anticipated shortfalls and how to handle them

CAO makes recommendations on any requested changes to appropriation based on

Financial analysis of the data, anticipated fiscal impact, and long-term financial outlook of the City

Capitol Improvement Program Funding Policy provides for

The purchase, renovation, or upgrade for new or existing municipal bulidings or physical plant infrastructure

How much of the General Fund revenues is set aside to fund capitial or infrastructure improvements to ensure adequate maintenance?

1%

How much should be in the Reserve Fund?

5% of the General Fund Revenue

How much should be in the Emergency Reserve Account?

2.75% of the General Fund Revenue

How much should be in the Contingency Reserve Account?

2.25% of the General Fund Reserve

What is the Budget Stabilization Fund?

A place to deposit when the economy is strong and actual revenue exceeds the projected revenue target

What is the Debt Management Policy?

Guidelines for the issuance of bonds and other forms of indebtedness to finance capitol improvement, equipment acquisition and other items

What is encumbrance?

A reservation of funds to cover purchases of purchase orders, contracts, or other goods and services that are chargeable to an appropriation