parliamentary procedures

Adjourn

Close the meeting

Adopt

Accept/agree

Agenda

Order of business

Amend

Modify wording or meaning

Appeal

Member's question chair's ruling

Aye

Affirmative voice vote

Board

Administrative body

Bylaws

Basic rules of a society

Commit or Refer

Send to a committee

Convention

Assembly of delegates

Debate

Discussion of merits of pending question

Executive session

Proceedings are secret

Incidental motions

Deal with questions of procedure

Lay on the table

Set main motion aside temporarily

Main motion

Introduces business to the assembly

Majority vote

More than half of votes cast

Mass meeting

Unorganized group

Meeting

Single official gathering

Minutes

Written record of the proceedings

Motion

Formal proposal to take action

Request for Information

Inquiry as to facts

Point of Order

Call for enforcement of rules

Postpone Definitely

Postpone to a certain time

Postpone Indefinitely

Dispose of the question without a direct vote

Precedence

Rank

Previous question

Close debate

Pro tem

Temporary

Quorum

Members required to transact business

Ratify

Make valid an action already taken

Recess

Short intermission

Regular meeting

Periodic business meeting

Rescind

Repeal

Second

Agreement that a motion be considered

Secretary

Recording officer of an assembly

State the question

Place the motion before the assembly

Standing Committee

Constituted to perform a continuing function

Take from the Table

Resume consideration of a main motion

The chair

Person presiding

Unanimous consent

No opposition

Viva voce

Voice vote

Arrange the rules of an assembly or organization in order in their ranking order:

A. Corporate Charter B. Rules of Order C. Constitution/Bylaws D. Standing Rules E. Custom

A. Corporate Charter C. Constitution/Bylaws (bylaws = basic rules of society) B. Rules of Order D. Standing Laws E. Custom

Members of an assembly

A. may attend meetings

make motions

The actions of any deliberative assembly are subject to:

A. change by a majority vote B. approval of the parent organization C. the bylaws and other rules of its organization plus all applicable

C. the bylaws and other rules of its organization plus all applicable

The basic principle of decision in a deliberative assembly is that: A. a motion must be adopted by a two-thirds vote B. a motion must be adopted by a majority vote C. a motion must be adopted by a counted vote

B. a motion must be adopted by a majority vote.

When a decision is to be based on more than a majority vote

a common requirement is a:

A. two-thirds vote and/or previous notice. B. show of hands. C. ballot vote.

Two forms of a deliberative assembly are:

a. standing and special committees b. committee of the whole and mass meeting c. convention and board

C. convention and board

According to RONR and most state statutes

electronic meetings

a. may be conducted by committees or small boards. b. may be conducted if provided for in the bylaws

Admittance to a mass meeting

a. is the same as an open forum. b. depends on whether or not a person is a member. c. may be limited to the invited category.

c. may be limited to the invited category.

The local assembly of an organized society is limited to persons who

a. have paid their dues by the deadline date. b. are charter members. c. are recorded on the rolls as voting members in good standing

c. are recorded on the rolls as voting members in good standing

The bylaws of an organized local society usually provide that it shall hold

a. a certain number of special meetings each year. b. regular meetings at stated intervals. c. adjourned meetings on a regular basis.

b. regular meetings at stated intervals.

Large boards

a. follow parliamentary procedure to a lesser degree than does the average deliberative assembly. b. generally follow parliamentary procedure the same as any assembly. c. establish their own rules of procedure apart from the larger body.

b. generally follow parliamentary procedure the same as any assembly.

The corporate charter should contain only

a. the name and object. b. the name

object

The constitution or bylaws of a society should contain

a. rules that may be suspended. b. the rules necessary to conduct a meeting of an organization. c. its own basic rules relating principally to itself as an organization.

c. its own basic rules relating principally to itself as an organization.

Except for the corporate charter

the highest body of rules in a society is the

a. bylaws. b. parliamentary authority of the society. c. standing rules.

The term rules of order refers to

a. the bylaws. b. the written rules of parliamentary procedure adopted by an assembly or organization. c. the constitution.

b. the written rules of parliamentary procedure adopted by an assembly or organization.

Standing rules

except in the case of conventions

A custom of an organization

a. falls to the ground if a conflict with a written rule is raised by a Point of Order. b. takes precedence over any standing rules. c. is treated as if it were prescribed in the bylaws.

a. falls to the ground if a conflict with a written rule is raised by a Point of Order.

TRUE or FALSE A two-thirds vote means two-thirds of those present and voting.

TRUE

TRUE or FALSE A series of meetings leading up to the organization of a society are in the nature of Mass meetings.

TRUE

TRUE or FALSE The bylaws of a local organized society should establish a procedure for calling special meetings.

TRUE

TRUE or FALSE While a board may or may not function autonomously

its operation is determined by responsibilities and powers delegated to it or conferred on it by the authority outside itself.

TRUE or FALSE If a society has a corporate charter

it is not necessary to have a constitution or bylaws.

Arrange the items of business in order.

A. Reports of Special Committees B. Special Orders C. Reading and Approval of Minutes D. Unfinished Business and General Orders E. New Business F. Reports of Officers

Boards and Standing Committee

The quorum of an assembly

a. is the largest number that can be depended on to attend any meeting. b. is two-thirds of the members present at the meeting. c. is the minimum number of members who must be present for business to be validly transacted.

c. is the minimum number of members who must be present for business to be validly transacted.

In the absence of a provision in the bylaws

the quorum of an organized society is

a. a majority of the entire membership. b. the number most likely to attend a meeting except in bad weather. c. a majority of those answering roll call.

The minimum essential officers for the conduct of business are

a. a presiding officer and secretary or clerk. b. a president

secretary and treasurer. c. the president and the treasurer.

The chair's announcement of the result of the vote should include

a. the motion is adopted (or lost) and the effect of the vote. b. the ayes (or noes) have it. Is there any further business? c. the ayes (or noes) have it

the motion is adopted (or lost) and the effect of the vote.

A "friendly amendment"

a. only needs to be accepted by the maker of the motion. b. needs to be accepted by the maker of the motion and the chair. c. must be adopted by the body

either by vote or unanimous consent.

A proper way to begin the debate process is for the chair to say

a. "Is there any discussion?" b. "Debate is now in order." c. "Is there any debate?"

c. "Is there any debate?"

Sessions of permanently organized bodies usually follow

a. the order of business decided upon immediately after the opening. b. an established order of business. c. the order of business determined by the presiding officer.

b. an established order of business.

Calling a meeting to order is

a. not a part of the order of business. b. the first item of business. c. done by the secretary.

a. not a part of the order of business.

In the standard order of business the reports of officers are presented

a. immediately before new business. b. only as time allows. c. immediately after approval of the minutes.

c. immediately after approval of the minutes.

Reports of officers are commonly presented

a. in the order in which the officers are listed in the bylaws. b. by the president

vice-president

The main motion is one that

a. brings business before the assembly. b. can be made while another motion is pending. c. has the highest rank.

a. brings business before the assembly.

Before a member in an assembly can speak in debate he must

a. have paid the dues required by the organization. b. get the attention of the chair by raising his hand. c. obtain the floor.

c. obtain the floor.

A person who is not the first to rise and address the chair may be given preference in being recognized if

a. the chair knows and approves of his position on a question. b. he asks for preferential treatment because of another engagement. c. he is the maker of the motion and has not spoken to the question.

c. he is the maker of the motion and has not spoken to the question.

If the chair makes a mistake in assigning the floor

a member may

a. Raise a Question of Privilege. b. raise a Point of Order. c. immediately ask the assembly to ratify the action taken.

TRUE or FALSE The minimum number of members who must be present at the meetings of a deliberative assembly for business to be validly transacted is the quorum of the assembly.

TRUE

TRUE or FALSE The quorum should be fixed at the number of members who can reasonably be expected to attend the meeting.

TRUE

TRUE or FALSE In meetings of a convention

unless the bylaws of the organization provide otherwise

TRUE or FALSE In a mass meeting the quorum consists of those who attend the meeting.

TRUE

TRUE or FALSE Even in a small meeting

the presiding officer should not be addressed or referred to by name.

TRUE or FALSE The presiding officer of an assembly always stands when calling the meeting to order.

TRUE

TRUE or FALSE The first item of business at a regular meeting is the report of officers.

FALSE

TRUE or FALSE The order of business in a convention is usually known as the program or agenda

TRUE

TRUE or FALSE A member in an assembly may make a main motion or speak in debate without obtaining the floor.

FALSE

TRUE or FALSE A member can establish prior claim to the floor by rising just before it has been yielded.

FALSE

Arrange the steps in handling a motion in their proper order

A. Chair announces result of vote. B. Chair takes vote. C. Member makes a motion. D. Another member seconds the motion. E. Members debate the question. F. Chair states the question

C. Member makes a motion. D. Another member seconds the motion. F. Chair states the question E. Members debate the question. B. Chair takes vote. A. Chair announces result of vote.

Motions are brought before the assembly by these three steps

a member a. rises

then the chair states the question. c. makes a motion

another member seconds it

A proper way to present a simple main motion is to say a. "I make a motion...." b. "I motion to....." c. "I move that...."

c. "I move that...."

As soon as a member has made a motion

he a.resumes his seat. b.remains standing

When a member is unsure of the proper wording of a motion he a. may ask another member for help. b. may seek assistance from the chair. c. will be asked to yield the floor while he composes the motion.

b. may seek assistance from the chair.

The seconder of a motion a. should always stand and give his name. b. need not obtain the floor. c. does so only after being recognized.

b. need not obtain the floor.

The purpose of a second is a. for the chair's guidance as to whether the chair should state the question on the motion

thus placing it before the assembly. b. for the assembly's guidance to ensure that more than one person is in favor of the motion. c. ensure that the record is clear who wanted to consider the particular motion.

The lack of a second has become immaterial a. after the chair has stated the question. b. after debate has begun. c. when the maker of the motion asks for permission to withdraw it.

b. after debate has begun.

A motion is open to debate when a. the motion is seconded. b. the motion has been stated by the chair. c. a member has made the motion.

b. the motion has been stated by the chair.

When a proper motion has been made and seconded

the chair places it before the assembly by a. putting the question. b. stating the question. c. having the motion repeated by the maker of the motion.

A proper way to state the question on a main motion is to say a. "It has been moved and seconded that [or 'to']...[repeating the motion]. b. "The question is on the motion [or 'to']...[repeating the motion]. c. "It is moved and seconded that [or 'to']...[repeating the motion].

c. "It is moved and seconded that [or 'to']...[repeating the motion]. 37

If a member makes a motion that is not in order a. he should be ruled out of order by the chair. b. it is accepted by the chair unless another member objects. c. the chair may suggest an alternate motion which would be in order.

c. the chair may suggest an alternate motion which would be in order.