[MODULE 2: LESSON 4] APPLIED PRODUCTIVITY TOOLS

Word Processor

It is an ELECTRONIC DEVICE OR COMPUTER SOFTWARE APPLICATION THAT PERFORMS THE TASK OF COMPOSING, EDITING, FORMATTING, AND PRINTING OF DOCUMENTS.

Word Processor

These are WIDELY USED FOR VARIOUS PURPOSES, INCLUDING WRITING DOCUMENTS, LETTERS, REPORTS, ESSAYS, ARTICLES, AND MORE.

EX:

• LibreOffice Writer

• Google Docs

• Apple iWork Pages

• Microsoft Word

Keyboard shortcuts

This is QUICK AND EFFICIENT COMMANDS THAT ALLOW USERS TO PERFORM VARIOUS TASKS IN WORD PROCESSING SOFTWARE WITHOUT THE NEED TO USE THE MOUSE OR NAVIGATE THROUGH MULTIPLE MENUS.

Keyboard shortcuts

They significantly SPEED UP DOCUMENT CREATION AND EDITING PROCESSES, MAKING WORD PROCESSING SOFTWARE MORE USER-FRIENDLY AND PRODUCTIVE.

Autocorrect

FEATURES OF MS WORD

It is a BUILT IN FEATURE IN MANY WORD PROCESSING AND TEXT EDITING SOFTWARE.

Autocorrect

FEATURES OF MS WORD

It AUTOMATICALLY FIXES COMMON SPELLING ERRORS, changing “teh” to “ the , and IT CAN ALSO CORRECT CAPITALIZATION MISTAKES, like making sure the first letter of a sentence is capitalized.

Grammar Checker

FEATURES OF MS WORD

It is a TOOL THAT PROOFREADS DOCUMENTS FOR MORE THAN JUST SPELLING ERRORS.

Grammar Checker

FEATURES OF MS WORD

It also CHECKS FOR GRAMMAR ISSUES, WRITING STYLE PROBLEMS, SENTENCE STRUCTURE ERRORS, AND CAN EVEN PROVIDE READABILITY STATISTICS.

Grammar Checker

FEATURES OF MS WORD

It HELPS WRITERS IMPROVE THE OVERALL QUALITY OF THEIR WRITING.

Template

FEATURES OF MS WORD

It is a PRE-DESIGNED DOCUMENT THAT CONTAINS THE FORMATTING NECESSARY FOR A SPECIFIC DOCUMENT TYPE.

EX:

• For resume, business letters, and research papers.

Template

FEATURES OF MS WORD

This SAVES TIME BY PROVIDING A STRUCTURE THAT YOU CAN FILL IN with your content.

Tables

FEATURES OF MS WORD

It is USED TO ORGANIZE INFORMATION INTO ROW AND COLUMNS.

Tables

FEATURES OF MS WORD

They are ESPECIALLY USEFUL FOR PRESENTING DATA IN A STRUCTURED AND EASY TO READ FORMAT.

• Each rows typically represent a separate entry, while each column contains different categories of information.

Tables

FEATURES OF MS WORD

It is COMMMONLY USED IN REPORTS, RESEARCH PAPERS, AND DATA ANALYSIS.

Google Forms

SURVEY ADMINISTRATION SOFTWARE

It is a FREE, ONLINE TOOL DESIGNED TO CREATE FORMS, SURVEYS, QUIZZES, AND EVENT REGISTRATIONS.

Google Forms

SURVEY ADMINISTRATION SOFTWARE

Its INTUITIVE INTERFACE MAKES IT IDEAL FOR VARIOUS APPLICATIONS.

Google Forms

SURVEY ADMINISTRATION SOFTWARE

• In EDUCATION, IT SIMPLIFIES TASKS LIKW FEEDBACK COLLECTION and quiz creation, enhancing both learning and teaching processes.

• In BUSINESS, IT AIDS IN GATHERING CUSTOMER INSIGHTS and streamlining data collection, providing valuable analytics for decision making.

• For PERSONAL USE, it can be USED TO MANAGE EVENT RSVPs, MAKING IT EASY TO ORGANIZE GATHERINGS EFFICIENTLY.

Access Google Forms

SURVEY ADMINISTRATION SOFTWARE

1. Google drive /Forms.google.com

2. New

3. More

4. Choosing “Google Forms”

THIS MAKES IT EASY TO START A FORM WHEREVER YOU’RE WORKING WITHIN GOOGLE’S ECOSYSTEM.

Step 1: Creating a New Form

HOW TO CREATE A GOOGLE FORM?

Start by OPENING GOOGLE FORMS, THEN CLICK BLANK to create a new form.

• This will ALLOW YOU TO SET UP SURVEYS, QUIZZES, OR ASSESSMENTS RELEVANT TO HEALTH TOPICS OR CASE STUDIES.

Step 2: Adding Questions

SURVEY ADMINISTRATION SOFTWARE

Explore the different question types:

• Multiple Choice

• Checkboxes

• Short Answer

• Dropdown

Multiple Choice

SURVEY ADMINISTRATION SOFTWARE

It is USEFUL FOR QUIZZES, ALLOWING STUDENTS TO CHOOSE ONE ANSWER.

Checkboxes

SURVEY ADMINISTRATION SOFTWARE

It is IDEAL FOR SELECTING MULTIPLE SYMPTOMS OR PREFERENCES.

Short Answer

SURVEY ADMINISTRATION SOFTWARE

It is used for BRIEF RESPONSES, SUCH AS “WHAT HEALTH CONDITION IS BEING DISCUSSED?”

Dropdown

SURVEY ADMINISTRATION SOFTWARE

It is SUITABLE FOR LISTS, LIKE CHOOSING FROM HEALTH CONDITIONS OR TREATMENT OPTIONS.

Step 3: Sections and Logic

SURVEY ADMINISTRATION SOFTWARE

It ORGANIZE FORMS INTO SECTIONS FOR CLARITY, WHICH IS USEFUL WHEN SEGMENTING CONTENT BY CASE STUDIES or stages of a patient assessment.

Step 3: Sections and Logic

SURVEY ADMINISTRATION SOFTWARE

In this step, USE CONDITIONAL LOGIC (BRANCHING) TO TAILOR THE FORM BASED ON USER RESPONSES.

• EX: If a student selects a specific symptom, the FORM CAN BRANCH INTO QUESTIONS ABOUT RELATED TREATMENTS OR CAUSES.

Step 4: Customizing the Look of Your Form

SURVEY ADMINISTRATION SOFTWARE

This is KEY TO MAKING IT VISUALLY APPEALING AND EASY TO NAVIGATE.

• You can CHANGE THE THEME OF YOUR FORM BY SELECTING FROM A RANGE OF PRE SET THEMES, or customize the colors and fonts to match your preferences.

Step 5: Adding Media

SURVEY ADMINISTRATION SOFTWARE

INCORPORATING IMAGES AND VIDEOS CAN ENHANCE ENGAGEMENT and HELF CLARIFY QUESTIONS, especially for health surveys or quizzes.

• EX: You can include diagrams of human anatomy, medical equipment, or short instructional videos.

Step 5: Adding Media

SURVEY ADMINISTRATION SOFTWARE

This can BE PARTICULARLY USEFUL WHEN CREATING FORMS RELATED TO HEALTH ASSESSMENTS, WHERE VISUAL AIDS IMPROVE UNDERSTANDING.

Response Limits

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | GENERAL SETTINGS

You can CONTROL HOW MANY RESPONSES A FORM CAN ACCEPT.

• This is USEFUL FOR SURVEYS WITH A LIMITED NUMBER OF PARTICIPANTS OR EVENT REGISTRATIONS.

Confirmation Messages

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | GENERAL SETTINGS

You can CUSTOMIZE THE MESSAGE RESPONDENTS SEE AFTER SUBMITTING THE FORM.

Confirmation Messages

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | GENERAL SETTINGS

It ALLOWS YOU TO PROVIDE ADDITIONAL INSTRUCTIONS OR SIMPLY THANK THEM FOR THEIR PARTICIPATION.

Response Editing

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | GENERAL SETTINGS

It ENABLE RESPONDENTS TO EDIT THEIR ANSWERS AFTER SUBMISSION.

Response Editing

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | GENERAL SETTINGS

This FEATURE IS USEFUL WHEN YOU WANT TO ALLOW CORRECTIONS OR UPDATES WITHOUT CREATING A NEW FORM.

Page Progress

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | PRESENTATION SETTINGS.

It SHOWS A PROGRESS BAR TO RESPONDENTS AS THEY MOVE THROUGH MULTI-SECTION FORMS.

Page Progress

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | PRESENTATION SETTINGS.

This GIVES THEM AN IDEA OF HOW MUCH IS LEFT TO COMPLETE.

Custom Thank-You Messages

STEP 6: FORM SETTINGS AND BASIC MANIPULATIONS | PRESENTATION SETTINGS.

After submitting the form, YOU CAN DISPLAY A PERSONALIZED THANK UOU MESAGE TO RESPONDENTS, creating a positive experience and offering further instructions or links

Step 7: Collecting and Analyzing Responses

SURVEY ADMINISTRATION SOFTWARE

Once your form is live and responses are collected, THE RESPONSE TAB BECOMES YOUR PRIMARY TOOL FOR ANALYZING DATA.

Individual Responses

SURVEY ADMINISTRATION SOFTWARE - STEP 7

This view ALLOWS YOU TO SEE EACH PARTICIPANT’S RESPONSES ONE BY ONE.

• It’s USEFUL FOR REVIEWING SPECIFIC DATA ENTRIES OR FOR CHECKING THE PROGRESS OF INDIVIDUAL SUBMISSIONS.

Summary of Respondents

SURVEY ADMINISTRATION SOFTWARE - STEP 7

This view PROVIDES AN AGGREGATED OVERVIEW OF ALL ANSWERS.

• It AUTOMATICALLY GENERATE CHARTS AND GRAPHS FOR MULTIPLE CHOICE AND SIMILAR QUESTIONS,Giving you a VISUAL SUMMARY OF TRENDS AND PATTERNS IN THE DATA.