Contract Terms

Work Order

Formal authorization received via Exostar (Lockheed Martin Procure-to-Pay) detailing charge numbers, allocated hours, start/end dates. Must be tracked weekly to match charges against allocations.

Charge Number

Unique billing code per task/contract used in Fieldglass, TSheets, and QB Time. Tim tracks allocation percentages across multiple codes per employee.

Allocation

Assigned hours or percentages per charge number. Tim maintains a spreadsheet and sends charging reminders weekly or as needed.

Service Item

Configured label in QB Time for each active charge number. Used to simplify timesheet entries per work order.

Fieldglass

Primary vendor time entry and invoicing portal for One Louder/Lockheed. Requires Exostar SSO. Invoices only generate after Lockheed approvals.

Exostar

SSO platform for Fieldglass access. Requires 2FA + identity proofing. Tim’s account: lehmpuhlt_4811.

Titlebelt

Internal reference to a contract that uses weekly invoicing in Syndeo. Timesheets lock at 3 PM Friday.

WFH Log

Required when employees work remotely under WO. Log must be submitted with Fieldglass. Daily comments must also be made in TSheets for audit traceability.

Telework Log

File name convention: Telework_Log_<EmployeeName>_<WeekEndDate>_Template.xls. Used for government validation of remote work charges.

Late Entry Correction

Email Tim sends when timesheets are modified after system lock. Ensures timesheet integrity and Fieldglass consistency.

Timesheet Lockout

Occurs Friday 3:00 PM for Titlebelt. Changes after this time are flagged and require manual reconciliation before Monday noon invoicing.

Invoice Discrepancy

Mismatch between client-issued payments and internally tracked hours. Tim compares data “by person by day” to resolve.

LCAT (Labor Category)

Role classification per contract (e.g., SWE Skill Level 3). Used for billing rate setup and invoice traceability.

Deltek T&E Role

Entry/approval role in Yellow Duck’s internal time tracking system. Tim maintains this role mapping in the BAW spreadsheet.

BAW (Billing Account Worksheet)

Spreadsheet managed by Tim with employee info, LCATs, billing rates, role access, and compliance flags across programs.

Transcepta

Alternate portal used for non-labor invoices (e.g., bonuses). Managed separately from labor-only systems like Fieldglass or Syndeo.

Staffing Bonus

A non-labor charge Tim handles via Transcepta. Example: $10k for Jesse Niphoratos in Dec and June.

Self-Certification (Exostar)

Annual compliance requirement. Expiration affects ability to issue new mods or funding updates.

SCA/SCM

Subcontract Administrator/Contract Manager. Must be notified for address changes, certification lapses, or Fieldglass role updates.