Domain 2 Terms

Which organizational structures are suitable for a PREDICTIVE approach?

Matrix and Hierarchical structures

Which organizational structures are NOT suitable for a PREDICTIVE approach?

Virtual and Non-Collocated structures

What are the activities within the PROJECT INITIATION process?

Project Identification

Project Justification

Project Authorization

What are some examples of typical activities within PROJECT INITIATION?

Conducting feasibility studies to assess project viability

Identifying project stakeholders and their interests

Developing a project charter to formally authorize the project

Establishing project governance structures and processes

What is PROJECT IDENTIFICATION?

Involves identifying the project's business objectives, stakeholders, and potential risks.

What is PROJECT JUSTIFICATION?

A business case is developed to justify the project's investment and outline its expected benefits.

What is PROJECT AUTHORIZATION?

The project is formally approved by the appropriate authority, such as a senior manager or a steering committee.

What are the activities within the PROJECT PLANNING process?

Scope Definition

Work Breakdown Structure (WBS)

Task Estimation

Scheduling

Resource Allocation

Budgeting

Risk Management

Quality Management

Communication Management

What are some examples of typical activities within PROJECT PLANNING?

Defining project deliverables and their acceptance criteria

Creating a detailed scope statement to outline project boundaries

Breaking down project scope into manageable tasks using a WBS

Estimating task durations and resource requirements

Developing a project schedule using Gantt charts or network diagrams

Allocating resources to tasks based on skill sets and availability

Identifying potential risks and developing mitigation strategies

Establishing project quality standards and inspection procedures

Defining communication channels and frequency for stakeholders

What is SCOPE DEFINITION?

The project's scope is clearly defined, outlining the deliverables, boundaries, and exclusions.

What is a WORK BREAKDOWN STRUCTURE?

The project is broken down into smaller, more manageable tasks, creating a hierarchical structure that represents the project's workflow.

What is TASK ESTIMATION?

The time, resources, and budget required for each task are estimated, using techniques such as expert judgment or historical data.

What is SCHEDULING?

The project schedule is created, sequencing the tasks and determining their interdependencies.

What is RESOURCE ALLOCATION?

The project team and other resources are assigned to specific tasks, ensuring the availability of necessary skills and expertise.

What is BUDGETING?

The project budget is developed, outlining the costs associated with each task and resource.

What is RISK MANAGEMENT?

Potential risks are identified, assessed, and prioritized, and mitigation strategies are developed.

What is QUALITY MANAGEMENT?

A quality plan is established to define quality standards, inspection procedures, and acceptance criteria.

What is COMMUNICATION MANAGEMENT?

A communication plan is developed to identify stakeholders, communication channels, and frequency of communication.

What are the activities within the PROJECT EXECUTION process?

Task Execution

Progress Monitoring

Performance Reporting

Issue Management

Change Management

What are some examples of typical activities within PROJECT EXECUTION?

Assigning tasks to team members and providing clear instructions

Tracking project progress against the plan and identifying deviations

Preparing regular status reports for stakeholders

Addressing issues and problems promptly and effectively

Managing changes to the project scope, schedule, or budget

Maintaining project documentation and records

Conducting quality checks and inspections

Communicating project progress and issues to stakeholders

What is TASK EXECUTION?

Project team members carry out the tasks according to the plan, following established procedures and quality standards.

What is PROGRESS MONITORING?

Project progress is monitored against the plan, identifying deviations and taking corrective actions as needed.

What is PERFORMANCE REPORTING?

Regular status reports are generated to provide stakeholders with information on project progress, issues, and risks.

What is ISSUE MANAGEMENT?

Issues and problems are identified, documented, and addressed through appropriate escalation and resolution processes.

What is CHANGE MANAGEMENT?

Requests for changes to the project scope, schedule, or budget are evaluated, approved, and implemented through a formal change management process.

What are the activities within the PROJECT CLOSING process?

Project Evaluation

Project Documentation

Project Closure

What are some examples of typical activities within PROJECT CLOSING?

Evaluating project success or failure against objectives

Conducting post-project reviews to identify lessons learned

Finalizing project documentation and archiving it for future reference

Releasing project resources and conducting team debriefings

Recognizing and rewarding team members for their contributions

Communicating project closure to stakeholders

What is PROJECT EVALUATION?

The project's success or failure is evaluated against the agreed-upon objectives, analyzing lessons learned and identifying areas for improvement.

What is PROJECT DOCUMENTATION?

Project documentation, including plans, reports, and deliverables, is finalized and archived for future reference.

What is PROJECT CLOSURE?

Formal project closure procedures are followed, including releasing resources, communicating project completion to stakeholders, and conducting a final project review.

What is the CRITICAL PATH?

A project management technique that is used to determine the longest sequence of tasks that must be completed to execute a project.

PRACTICE CALCULATING THE CRITICAL PATH

PRACTICE CALCULATING THE CRITICAL PATH

What is SCHEDULE VARIANCE?

A project management metric that measures the difference between the planned and actual completion time of a project task.

What is the formula for SCHEDULE VARIANCE?

(SV) = EV - PV

What does a positive schedule variance indicate?

The task is ahead of schedule.

What does a negative schedule variance indicate?

The task is behind schedule.

What does a schedule variance of zero indicate?

The task is on track to be completed on time.

What is PLANNED VALUE (PV)?

The budgeted cost of work scheduled (BCWS) for a specific task or project milestone at a given point in time.

How is Planned Value (PV) calculated?

PV = (Budget for the entire project) × (Percentage of work planned to be completed by a given point in time)

What is EARNED VALUE (EV)?

The percentage of the budget that has been earned, or the value of work completed at a given point in time.

How is Earned Value (EV) calculated?

EV = (Percentage of work completed) × (Budget for the entire project)

What is ACTUAL DURATION (AD)?

The actual time taken to complete a task or milestone.

How is Actual Duration (AD) calculated?

AD = Actual time taken to complete the task

What is SCHEDULE PERFORMANCE INDEX (SPI)?

Efficiency of project execution by comparing the earned value (EV) to the planned value (PV).

How is Schedule Performance Index (SPI) calculated?

SPI = EV / PV

What is COST VARIANCE (CV)?

The difference between the actual cost of work performed (ACWP) and the earned value (EV).

How is Cost Variance (CV) calculated?

CV = ACWP - EV

What is COST PERFORMANCE INDEX (CPI)?

The cost efficiency of project execution by comparing the actual cost of work performed (ACWP) to the earned value (EV).

How is Cost Performance Index (CPI) calculated?

CPI = EV / ACWP

What is a WORK PACKAGE?

A well-defined group of related tasks that contribute to the completion of a specific project deliverable.

What are the characteristics of work packages?

Well-defined scope

Measurable outcomes

Manageable size

Single point of responsibility

What is a QUALITY MANAGEMENT plan (QMP)?

A documented plan that outlines the processes and procedures for ensuring that a project meets or exceeds the quality standards established for the project.

What are the key elements of a quality management plan?

Project Quality Objectives

Quality Assurance (QA) Process

Quality Control (QC) Process

Quality Resources

Quality Documentation

Quality Training

Quality Change Management

How is a quality management plan applied throughout the project lifecycle?

Project Initiation: The QMP is developed during the project initiation phase.

Project Planning: The QMP is integrated into the project plan.

Project Execution: The QMP is actively implemented throughout project execution.

Project Monitoring and Control: The QMP is used to monitor and control project quality.

Project Closing: The QMP is reviewed during project closing.

What is an INTEGRATION MANAGEMENT plan (IMP)?

A plan outlining the processes, procedures, and resources required to coordinate and integrate all project activities throughout the project lifecycle.

What are the key elements of an integration management plan?

Project Scope Definition

Project Breakdown Structure (WBS)

Project Schedule

Resource Management

Communication Management

Risk Management

Quality Management

Stakeholder Management

Procurement Management

Change Management

How is an integration management plan applied throughout the project lifecycle?

Project Initiation: The IMP is developed during the project initiation phase.

Project Planning: The IMP is integrated into the project plan.

Project Execution: The IMP is actively implemented throughout project execution.

Project Monitoring and Control: The IMP is used to monitor and control project integration.

Project Closing: The IMP is reviewed during project closing.

What is an ARTIFACT?

Any document, template, output, or deliverable that was created and/or used during a previous project.

What are the two main types of artifacts in project management?

Planning and Documentation Artifacts and Deliverable Artifacts

What are some examples of Planning and Documentation Artifacts?

Project charters, scope statements, work breakdown structures (WBS), project schedules, risk management plans, quality management plans, and stakeholder management plans.

What are some examples of Deliverable Artifacts?

Software applications, websites, reports, designs, blueprints, and prototypes.