Part 3: DARS Review (PART G)

Part G

What does NTRNS mean?

units that DON’T transfer to SDSU & can’t count toward 120-unit minimum

What are credit adjustments?

the process of adjusting the number of units earned when they exceed the allowed amount

True or false: credit adjustments can be made for BOTH a single course or a set of courses

True

What are the single course limits for credit adjustment?

• can only be taken ONCE for unit credits;

• no new units will be earned when students retake courses that are NOT repeatable for credit (even if through course forgiveness, regular repeat, or a course repeat petition);

• when courses are retaken, they’ll show w/ 0 units for one term + the normal # for the other term(s);

• >X indicates that course was repeated & the original grade was replaced

True or False: courses “repeatable for credits” still have limits on the number of units that count toward graduation

True; for example: single course limits for PSY 490s are 6 units for all, except 494 which is 4 units

List the course limits

• Stats LD limit

• PSY 490s as a set of courses

Stats lower division limit

• max 4 units from a set of LD stats course including PSY 280

• if a student takes more than 4 units, adjustments are made (PSY 281 does NOT count toward this cap)

Limit for the PSY 490s as a set of courses

• 12 unit limit across all 490s (except 498)

• Option 1 for the 9 unit rule: a student can take 9 units across PSY 491, 494, and 495 (EX: they can have 6 units of PSY 491 + 3 units of 495 = 9 units)

• Option 2 for the 9 unit rule: a student can take 9 units overall across PSY 497 + 499 (EX: they can have 6 units in 499 and 3 in 497 = 9 units)

>X means

courses retaken + completed under forgiveness

• Not included in GPA

• no units earned

>D means

courses retaken & completed under course repeat policy (at SDSU or another institution) or approved course repeat petition;

• Included in GPA

• No units earned

CR means

earned c or higher in class taken for Cr/NC

• not included in GPA

• counts for units earned

NC means

earned less than a C in a class taken for Cr/NC

• not included in GPA

• no units earned (0 units)

MG means

grades for multiple transfer courses combined to equal 1 SDSU course (frequently seen with PSY 280)

• students should meet minimum grades in each for I/O emphasis, pre-reqs for PSY 301, 410

• Is included in GPA

• units are earned

WU means

unauthorized withdrawal, treated like an F for GPA

• is included in GPA

• does not count for units

W means

approved withdrawal from course either via (1) late schedule petition or (2) retroactive withdrawal of course(s)

• does not count toward GPA

• no units earned (0 units)

I means

student has an active (or unresolved) incomplete contract with a professor

• students can NOT graduate with I on DARS

• if it’s not possible to complete, make sure to check impact on GPA

• does not count toward GPA

• can count for credit (until resolved)

IC means

students failed to complete work specified by Incomplete contract on time

• treated like an F for GPA

• does impact GPA

• does not count for credit (0 units)

Can IP courses have 0 units?

Yes, in the case that you’re retaking a class, you can NOT re-earn credits for that class

Up to ___ units of lower- and upper-division coursework can transfer into SDSU, but only ___ units of CC classes can transfer

90 units, 70 units

to see the status of transferred courses, look under the _____ _____ section near the bottom of your degree evaluation

academic coursework

Bc CC courses are lower-division, the only PSY requirements they can transfer in to meet are ____-division units at SDSU (i.e. _____)

lower-division (i.e. major prep); NOTES: other PSY courses taken at a CC can count toward the 120-unit minimum, but not meet UD PSY requirements

A course with a number like this above means that the course is ____ equivalent to a specific SDSU course

NOT equivalent; you are instead earning “generic” units overall or in a dept

what does 2T mean?

lower-division units

what does this mean?

this course is NOT equivalent to any course at SDSU, but it still counts as credit and toward the GPA

AP credit should appear under what section of the DARS?

academic coursework

if AP scores/credit do NOT appear on DARS…

contact college board or IB to check the status of your credit

glitch alert! sometimes student will encounter a glitch where they’ve taken and received credit for an AP or IB equivalent to a course pre-req (i.e. PSY 101) but …

…it won’t show up as satisfying that pre-req

If NOT equivalent to an SDSU course, a CC course credits can b accepted as units from a department with a number that either begins with __(1)__ (for LD course) or __(2)__ (UD courses). __(1)__ counts toward 120 units; __(2)__ can apply to PSY AU

(1) 2T

(2) 4T

Before the Add/Drop deadline, to protect or improve their GPA students can ….

1) withdraw with leave of absence

2) change grading basis to Cr/NC

to withdraw with leave of absence

1) file a Request to Withdraw from all classes BEFORE add/drop deadline

2) fill out a a Leave of Absence if students aren’t enrolled in classes to keep their status as an enrolled student; (NOTE: must meet eligibility criteria)

to change grading basis to Cr/NC

• can elect up to 15 units as CR/NC

• courses offered ONLY in CR/NC don’t count toward cap

• students can NOT use Cr/NC to meet specific requirements: Golden Four, any major courses, or UD minor courses

After the Add/Drop deadline, to protect or improve their GPA students can ….

• apply for a late schedule adjustment

• apply for incomplete agreements

to apply for a late schedule adjustment

1) request a late schedule adjustment petition AFTER add/drop deadline but BEFORE last day of classes

2) need serious reasons for application to be considered

3) need a written statement + 3rd party documentation

If students stop going to class without withdrawing, they receive an ___ or unauthorized withdrawal, which counts as an F

WU

to get an incomplete

1) ask you professor for an incomplete agreement

2) complete a contract with the professor

3) complete the coursework WITHIN the timeframe for the professor

what can students do if they earn a C- or lower in their courses

1) course forgiveness

2) course repeat

3) course repeat petition

4) retroactive withdrawal

course forgiveness

• up to 16 units

• new grade automatically counts toward GPA regardless of whether it’s higher or lower

• 1st attempt stays on transcripts

• units are only earned ONCE

• doesn’t apply if a student retakes an equivalent course at another institution

course repeat

• up to 12 units applied automatically if (1) retaken for a 3rd time or (2) if surpass 16 units of forgiveness

• grades of both attempts are averaged into GPA

• only earn credit ONCE

• repeat CAN apply if student retakes at another institution

course repeat petition (CRP)

• occurs if student has failed the class more than twice OR if student needs a B or higher in a specific course (i.e. Neuro or I/O emph - NOTE: student must already be declared into emph to apply)

to apply for a course repeat petition (CRP)

• meet with PSY peer advisor

• write a letter of justification

• send the letter via email to [e-mail]

• clear all registration holds

• wait for Office of Registrar to contact you back and then apply for the class

retroactive withdrawal (RW)

• occurs if students have compelling reasons to withdraw

• needs documentation

• can withdraw from selected courses or ALL courses that semester

• read through the retroactive withdrawal instructions BEFORE attempting a withdrawal

True or False: Each GPA is made of units attempted/points

True

Attempted units vs Earned units

Attempted:

• units that were attempted for a letter grade AND were completed

• does NOT include IP

• letter grade ONLY

Earned:

• completed & IP courses

• can be taken for a letter grade or Cr/NC

To graduate, students must have a GPA of 2.0 or higher in ….

all GPA categories, except Transfer courses

To advance to UD major status, students total GPA needs to be ____ or higher for Regular, ADT, and I-O paths in the semester that they complete their major prep courses

2.5

To advance to UD major status, students total GPA needs to be ____ or higher for Neuro emphasis in the semester that they complete their major prep courses

3.0

What does “Good Standing” mean? What GPA counts as “good standing”?

not to be on academic probation or at risk for disqualification;

2.0. or higher GPA for SDSU and Total GPA

If students are BELOW the GPA threshold, use the __________________ to help them determine what kind of grades they need on average across courses to raise their GPA

SDSU GPA Calculator

NOTE: the specific GPA needed to stay on probation depends on student rank and is assessed at the end of Fall and Spring terms (only), so it’s recommended that advisors….

help students be strategic with number of units taken and if taking courses over the “breaks”

What can students do if under academic probation?

1) retake courses (course forgiveness, course repeat petition, course repeat)

2) retroactively withdraw from a course(s) or term(s)

3) adjust for future terms by taking a

• lighter workload,

• work less hours weekly,

• enroll in interesting classes,

• pick professors that match their learning style,

• seek out help (talk w/ professors, attend office hours, tutoring)

How can students pick professors that match their learning style?

They can check out their syllabus on the digital syllabus archive

Before submitting a retroactive withdrawal form, advisors should suggest that students…..

check with the Office of Financial aid to see if it will impact their aid; this process takes 4-6 weeks

What should students do to avoid disqualification next semester?

1) find your target GPA (the minimum to stay on probation)

2) use the SDSU GPA calculator to earn in the next term to stay on probation

a student’s target GPA depends on ….

the level/rank you’ll achieve at the end of the next Fall or Spring term after you are placed on probation

GPA for summer and winter semesters don’t influence whether you stay on probation but….

will bring you closer or farther to getting off probation

Both student’s SDSU and Overall GPA need to be ____ or _____ than their target GPA to graduate

as high or higher

What happens if a student is disqualified? Can they come back to SDSU?

they can reapply up to a year after disqualification

if a student was disqualified, it’s suggested that they…

• For overall GPA: take CC classes to raise their overall GPA

• For SDSU GPA: wait a year to enroll in SDSU courses to raise that GPA

• Consult an advisor to discuss other options (i.e. retroactive withdrawal)

• visit the PSY Advising Office to create a plan of action & evaluate whether a referral to the Office of Registrar can be made to discuss reapplication to SDSU

To stay eligible to receive financial aid, students must maintain SAP standards, including….

• 2.0 min overall GPA for

• complete at least 75% of the units you attempted each academic year with acceptable grades (A through D- & CR)

• until 150 units are completed (180 units for some Engineering programs) &/or 12 semesters of full-time enrollment

If a student does NOT meet SAP eligibility, they must…

fill out an appeal

True or false: students who don’t meet SAP can only fill out ONE appeal per degree program to fight for eligibility

True

When would students who don’t meet SAP requirements need a letter of support? When would they NOT need it?

• only when the need to address the minimum GPA requirement

• it isn’t needed for a minimum pass rate or max units/time frame appeal

How can a student obtain a letter of support for SAP appeal?

1) meet w/ a peer advisor to review degree reqs

2) provide a Letter of Explanation

3) Send the Letter to the Director of Psych Advising

4) Submit all the necessary documentation

What should be included in the Letter of Explanation?

• personal injury/illness that req extended recovery time

• death/illness of an immediate family member

• significant trauma in your life that impaired emotion &/or physical health

• other extenuating circumstances

• concrete action plans to get back on track (CF, CFP, RW)

True or false: a student’s letter of explanation can be multiple pages long

False; it can only be 1 page long

Depending on the time of year, an In Progress list can included courses for up to ___ terms. What are those terms?

3 terms:

• actually IP

• future terms

Courses have 0 units if the number of allowable units for the course (or set of courses) has been ________. What symbol indicates this?

exceeded; >D (retaking a course that isn’t repeatable for credit)

What does >R mean?

repeatable course (EX: PSY 490s)

What does an incomplete academic file do?

designates the type of info SDSU needs for a student (AP scores + high school, college, or study abroad transcripts)

True or false: SDSU will NOT graduate a student if the academic file is complete

False; they will graduate a student if it’s complete, but not if it’s incomplete

What should an advisor do when they see the Incomplete Academic File notification?

notify the student ASAP

This section only appears if:

• Petition(s) was filed/approved to treat a course(s) equivalent to an SDSU course or to adjust reqs

• After a student applies to graduate & a PSY Grad Advisor finishes a grad evaluation

What does a grad evaluation do?

• takes into account all IP courses (current + future) reflected on DARS at the time it was reviewed

• checks if a student is IP w/ Last Degree Reqs

• moves student’s application to graduate (go to Graduation, Commencement, & Diplomas page if applicable)