Computer Word Processing

What is a word processor?

A specialized program used to create edit and format text documents.

Give examples of word processors.

Microsoft Word Google Docs LibreOffice Writer.

What types of documents can be created using a word processor?

Letters reports resumes memos and newsletters.

What happens when Microsoft Word opens?

A new blank document is created automatically.

How can you create a new document in Word?

File menu New or CTRL+N.

What indicates you are ready to type in Word?

A blinking cursor.

How do you move the cursor using the keyboard?

Using arrow keys.

What does the HOME key do?

Moves the cursor to the beginning of the line.

What does the END key do?

Moves the cursor to the end of the line.

What shortcut moves the cursor to the start of a document?

CTRL + HOME.

What shortcut moves the cursor to the end of a document?

CTRL + END.

How do you save a document?

Click Save button or use CTRL+S.

What must be done when saving a file for the first time?

Choose a filename and storage location.

What is Save As used for?

Saving a document with a new name or location.

How do you open an existing document?

Click Open and double-click the file name.

How do you print a document?

File menu Print.

What is text selection?

Highlighting text for editing.

How do you select text using a mouse?

Click hold and drag across text.

What does Cut do?

Removes selected text to paste elsewhere.

What is the shortcut for Cut?

CTRL+X.

What does Copy do?

Duplicates selected text.

What is the shortcut for Copy?

CTRL+C.

What does Paste do?

Inserts copied or cut text.

What is the shortcut for Paste?

CTRL+V.

What is formatting?

Changing the appearance of text or pages.

Give examples of formatting features.

Font size bold italics alignment margins spacing.

What does Bold formatting do?

Makes text thicker for emphasis.

What does Italics formatting do?

Slants text for emphasis.

What does Underline formatting do?

Draws a line beneath text.

What is text alignment?

Arrangement of text relative to margins.

Name the four text alignments.

Left Right Center Justified.

What are margins?

The white space around a page.

How do you change margins?

Layout tab Margins.

What are normal margins?

One inch on all sides.

What is page orientation?

The direction a page is displayed or printed.

What are the two page orientations?

Portrait and Landscape.

Which orientation prints vertically?

Portrait.

Which orientation prints horizontally?

Landscape.

What is page size?

The dimensions of the printed page.

What is the default page size in Word?

8.5 x 11 inches.

How do you change page size?

Layout tab Size.

What are headers?

Text appearing at the top of each page.

What are footers?

Text appearing at the bottom of each page.

How do you insert headers or footers?

Insert tab Header or Footer.

What are page numbers?

Numbers that identify pages in a document.

How do you insert page numbers?

Insert tab Page Number.

What is a page break?

A marker that ends one page and starts another.

How do you insert a page break?

Insert tab Page Break.

What are footnotes?

Notes placed at the bottom of a page.

What are endnotes?

Notes placed at the end of a document.

Where are footnotes inserted?

References tab Insert Footnote.

Where are endnotes inserted?

References tab Insert Endnote.

What happens when footnotes are added later?

Word renumbers them automatically.

What is Track Changes?

A feature that records document edits.

Where is Track Changes found?

Review tab.

What does Track Changes show?

Additions deletions and edits.

What is Mail Merge?

A feature used to create personalized documents.

What are the two files used in Mail Merge?

Main document and data source.

What is the main document?

The template containing fixed text and fields.

What is a data source?

A list containing variable information.

What are Mail Merge fields?

Placeholders replaced with actual data.

Name common Mail Merge uses.

Letters labels envelopes reports.

What is the final step of Mail Merge?

Finish and Merge.

What is a table?

A grid of rows and columns.

How do you insert a table?

Insert tab Table.

What can tables be used for?

Organizing data neatly.

How do you insert an image?

Insert tab Picture.

What is a hyperlink?

A clickable link to another location or website.

How do you insert a hyperlink?

Insert tab Links Hyperlink.

What is Spell Check?

A tool that detects spelling errors.

What shortcut runs Spell Check?

F7.

What does a red wavy line indicate?

Spelling error.

What does a green wavy line indicate?

Grammar error.

What is the Thesaurus?

A tool that suggests synonyms.

Where is the Thesaurus located?

Review tab.

What is drag and drop editing?

Moving text by clicking and dragging.

What are columns?

Vertical divisions of text on a page.

Why use columns?

Improve readability and layout.

Where do you add columns?

Layout tab Columns.

What are borders?

Lines placed around text or pages.

Where are borders found?

Design tab Page Borders.

What is shading?

Background color applied to text or pages.

How do you close a document without exiting Word?

File menu Close.

How do you exit Word completely?

Click X or ALT+F4.

What are forms in Word?

Documents that collect user input.

Which tab is used to create forms?

Developer tab.

What are content controls?

Form elements like text boxes and checkboxes.

What is a text form field?

Allows users to type text.

What is a drop-down form field?

Restricts user choices to a list.

What is a check box form field?

Allows selection or deselection.

Why protect a form?

Prevent users from changing layout.

How do you protect a document?

Review tab Protect Document.

What does Restrict Editing do?

Limits allowed changes in a document.