Parliamentary Procedure and Chapter Team Vocabulary

Flashcards about Parliamentary Procedure and Chapter Team events.

Parliamentary Procedure and Chapter Team Event Contents

Documents used to learn information about the Parliamentary Procedure and the Chapter Team event. Contains a Study Guide, Practice Test, and Sample Docket.

Parliamentary Procedure Study Guide

An overview of the concepts used for Parliamentary Procedure and Chapter Team, used to gain basic knowledge of procedure.

Main Motions

Motions that introduce subjects to the assembly for its consideration and cannot be made when another motion is before the assembly. Introduces new business.

Original Main Motions

A motion which brings business before the assembly and can be made only while no other motion is pending.

Subsidiary Motions

Motions which assist the assembly in treating or disposing of a main motion, hastening, delaying, or modifying the main motion.

Lay on the table

Lays a pending question aside temporarily when something more urgent has arisen.

Previous question

Ends debate and orders an immediate vote.

Limit or extend debate

Modifies debate by limiting or extending the number or length of speeches.

Postpone to a certain time

Defers consideration to a definite day, meeting, or hour, or until after some particular event.

Refer to a committee

Gives a motion more detailed attention or permits it to be handled in privacy.

Amend

Modifies a main motion by inserting, adding, striking, striking and inserting, striking and adding, or substituting some specific language.

Postpone indefinitely

Disposes of a question without bringing it to a direct vote.

Privileged Motions

Motions which do not relate to the pending question but have to do with matters of such urgency or importance that, without debate, they are allowed to interrupt the consideration of anything else.

Adjourn

Terminates the meeting.

Recess

Permits a short intermission in a meeting.

Raise a question of privilege

Permits a request or main motion relating to the rights and privileges of the assembly or any of its members to be brought up for immediate consideration because of its urgency.

Call for the orders of the day

Requires that the adopted agenda or order of business be followed.

Incidental Motions

Motions which deal with questions of procedure and arise out of another pending motion or item of business. With the exception of the motion to appeal from the ruling of the chair, they are not debatable.

Point of information

Inquires as to the facts affecting the business at hand and is directed to the chair or, through the chair, to a member.

Parliamentary inquiry

Requests the chair's opinion-not a ruling-on a matter of parliamentary procedure as it relates to the business at hand.

Division of the assembly

Calls for a verification when a member doubts the accuracy of a voice vote or show of hands.

Division of a question

Permits a motion to be divided into two or more parts in order that they may be considered separately.

Withdraw a motion

Permits a member to remove his or her question from consideration even after the motion has been restated by the chair.

Objection to consideration

Suppresses business that is undesirable or that might prove damaging to the organization.

Suspend the rules

Temporarily sets aside a rule to permit the assembly to take an action it could not otherwise take.

Appeal from the ruling of the chair

Challenges a ruling of the chair. A majority vote sustains the ruling.

Point of order

Challenges an error in procedure and requires a ruling by the chair.

Motions that Bring a Question Again Before the Assembly

Motions which bring up a previously considered question.

Reconsider

Allows a question previously disposed of to come again before the assembly as if it had not previously been considered.

Discharge a committee

Takes a matter out of a committee's hands and places it again before the assembly as a whole.

Rescind a motion previously adopted

Voids a motion previously passed.

Take from the table

Allows the assembly to resume consideration of a motion previously laid on the table.

Dilatory Motions

A dilatory motion adjourns a debate, or an entire sitting—that is, ends it immediately without a decision being made on the question under consideration.

Basic Rules of Order

The motion is made, seconded, debated, and voted upon. The Chair announces the results of the vote.

Resolution

A resolution is basically a formal, written motion. Typically a motion contains “whereas” clauses explaining why the resolution is needed and then the “therefore be it resolved” or action that will be taken as a result of the resolution being adopted.

Quorum

A simple majority of the directors unless the bylaws state differently.

Friendly Amendment

A motion may be amended as a “friendly amendment” if both the first and second of the main motion agree to the amended language.

Motions

Are worded in the affirmative, if no action is desired, there shouldn’t be a need for a motion.

Motion to Postpone Indefinitely

A motion to “postpone indefinitely” is a motion to kill the motion.

Amendment to the Motion

An amendment to the motion is only permissible if it is germane to the main motion. The same five steps are required for an amended motion.

Voting ethics

A member should not vote on an issue for which he has a direct personal or financial interest; a director should not abstain from voting unless there is a potential conflict of interest.

Consent Agenda

The consent agenda is for routine items that don’t need a formal vote or non‐controversial business.

Voice Vote

Chair calls for a voice vote unless there is likely to be division or a director calls for a roll call vote. Minutes reflect how directors voted.

Out of Order Motions

Chair rules the motion “out of order” or a director declares “point of order.”

Regular meeting

The regular business meeting; typically the annual schedule of meeting dates is posted in the school office and in publications.

Special meeting

A meeting called for a specific purpose; not a regular meeting.

Executive session

Requires a majority vote to enter; only permissible for specific topics.

Public session

All charter school boards are public bodies, therefore their meetings must be in public session.

Bylaws

The permanent body of legislative rules by which an organization operates. (similar to - and often combined with- a constitution)

Standing rules

Rules that relate to the details of the administration of a society and which can be adopted or changed the same way as any other act of the deliberative assembly.

Meeting

Single official gathering of its members to transact business

Session

Series of connected meetings devoted to a single agenda

Recess

Short intermission that does not end the meeting or destroy its continuity; invoked with a privileged motion

Stand at Ease

Brief pause permitted by chair without objection

Adjournment

Termination of a meeting, but does not end the session

Second

Stated by another member who wishes the motion to be considered. Members do not need to obtain the floor but must rise and state, “Madam President, I second the motion”. In some situations, ‘support’ may be used.

Stating the Question

The chair formally places the motion before the assembly by stating the exact motion and indicating that it is open to debate.

Debate on the Question

Chair determines if the maker of the motion wishes to be assigned the floor in debate; members must obtain the floor to speak.

Putting the Question

Chair restates the question and puts it to a vote

Majority vote

Normal vote used for most motions, with a majority meaning one more than 50% of all voters

2/3 vote

Required when motions restrict a member’s rights

Voice Vote / Viva Voce

The primary method of voting by voice; “Aye”, “Yes”, or “Yea” may be used in the affirmative, and “Nay” or “No” may be used in the negative

Standing Vote (Uncounted)

A vote where members stand up and are estimated by the vote, used for motions with an unclear outcome to a voice vote

Standing Vote (Counted)

A vote where the members stand up are counted individually by the chair if the outcome to an uncounted standing vote or voice vote are unclear

Ballot Vote

A vote where individual votes are kept private, such as by written paper slips or online forms, and then counted

Mail-In Vote

A vote used for extremely important votes, such as officer elections and bylaw amendments, that does not require members to attend a meeting in person

Announce Agenda Item

Chair clearly states agenda item number and subject.

Reports and Recommendations

Relevant speaker gives report and provides recommendations.

Questions and Answers

Technical questions from members are asked and addressed.

Public Comment

Chair allows public comment and input under the terms of the Board’s policy for such comment.

Motions Introduced

Chair invites motion from body, and announces name of member introducing motion.

Seconds

If motion is seconded, Chair announces name of seconding member.

Motions Clarified

Seconded motion is clarified by the maker of motion, Chair, or secretary/clerk.

Amendments and Substitutions

Other members may propose amended or substitute motions.

Discussion and Vote

Members discuss motion. Chair announces that a vote will occur.

Ayes and Nays

The Chair takes a vote by asking for “ayes,” “nays,” or “abstentions.” Unless a supermajority is required, a simple majority determines whether the motion passes.

Results and Actions

Chair announces result of vote and action the body has taken.

1 Tap (Gavel)

Announces the result of a vote, to get attention, or to indicate to the members that they should be seated, ends meeting.

2 Taps (Gavel)

Calls the meeting to order.

3 Taps (Gavel)

Indicates to all members that they should rise/stand.

Series of Taps (Gavel)

Restores order in the meeting.

Permanent Addressment of the Presiding Officer

"Mrs. President or Mr. President"

Temporary Addressment of the Presiding Officer

"Mrs. Chairman or Mr. Chairman"

Quorum

A number of members who must be present in order for business to be validly transacted

Mass Meeting Quorum

The number of persons present at the time, since they constitute the entire membership at the time

Organization Quorum

Consists of those who are in attendance

Body of Delegates Quorum

Majority of the number who have been registered as attending, irrespective of whether some may have departed

Any Deliberative Assembly Quorum

Majority of all the members

Absence of a Quorum

Any business that was transacted without a quorum present is null and void

Mass Meeting

Simplest form of an assembly

Local Assemblies

Most common form of an assembly

Legislative Bodies

Have their own set of rules

Boards

Generally smaller than other assemblies (no minimum size)

AIASA

American Industrial Arts Student Association

1978 (TSA)

Became an independent non-profit corporation

1988 (TSA)

Name was changed to the Technology Student Association

2002 (TSA)

Pennsylvania TSA and Foundation are incorporated

Scarlet (TSA)

Represents the strength and determination of the technology education students and teachers to obtain their goal

White (TSA)

Represents high standards, morals, and religious beliefs

Navy (TSA)

Represents the sincerity of the technology education students and teachers in obtaining a greater knowledge of our technological world