Timelines in Maintaining Records

CPJE

hospital pharmacy chart orders for controlled substances

7 years

patient acknowledgement of HIPAA

6 years

transaction information for prescription drugs (DSCSA)

6 years

CE certificates

4 years

patient medication profiles

1 year

quality assurance reports for medication errors (why the error occurred and how to prevent a repeat error)

1 year

community or clinic pharmacy prescriptions

3 years

hospital chart orders for non-controlled drugs

3 years

controlled substance inventories (quarterly C-II, biennial inventories)

3 years

DEA 222 forms, CSOS records, power of attorney forms

3 years

controlled substance theft and loss reports (DEA form 106)

3 years

purchase invoices for all prescription drugs

3 years

self-assessment forms

3 years

return of drugs to wholesaler; transfer or sales to others (eg. pharmacies)

3 years

pseudoephedrine and ephedrine sales logs

3 years

medication error reports (details of the events as they happened)

3 years

controlled substances prescription records (if off-site)

first 2 years at the pharmacy, last 1 year off-site

non-controlled substances prescription records (if offsite)

first year at the pharmacy, last 2 years offsite