Bing Bong Study Seshes

Manage Property Adjustment Documents

AR 735-5, AR 25-2, AR 710-2, DA PAM 710-2-1, AR 190-11

AR 735-5, 12-1

Administrative Procedures for adjustment documents

735-5, 12-1a

Disciplinary Measures

AR 735-5, 12-5c

DD Form 200 - Financial Liability Investigation of Property Loss (used when liability is NOT admitted)

AR 735-5, table 12-1 &12-22

Mandatory Initiation of Financial Liability Investigation of Property Loss (FLIPL)

AR 735-5, 13-3

Related Financial Investigations of Property Loss

AR 735-5, 13-7

-If property listed on more than one property account becomes lost, damaged, or destroyed in the same incident, initiate SEPARATE FLIPLs for each property ACCOUNT filed

-If the lost, damaged, or destroyed property is on the property records of the same account, the same DODAAC, and the same document register, prepare only ONE FLIPL

*DODAAC - DOD Activity Address Code (Unit/Activity code)

AR 735-5, 13-5

Process financial liability investigations of property loss through the chain of command of the individual responsible for the property at the time of the incident if the individual is subject to this regulation

AR 735-5, 13-8 & 13-14

Financial liability investigations will be prepared and presented to the appointing authority within:

-15 Calendar Days for Active Army

-45 Calendar Days for National Guard (ARNG)

-75 Calendar Days for Army Reserve (USAR)

DA Form 4949

Administrative Adjustment Record (AAR) - used for minor property records adjustments

DA Form 362

Statement of Charges/Cash Collection Vouchers (S/C/CCV) - used when liability is admitted and individual elects to pay

AR 735-5, Figure 13-1 & 13-2 Total Processing Time Constraints

Active Army - 75 Calendar Days

Army National Guard - 150 Calendar Days

Army Reserve - 240 Calendar Days

AR 735- 5, 14-14a Accountability for Recovered Property

Prior to the assignment of document/voucher number:

-If some but not all property is recovered, line through the recovered property identified in blocks 4 through 8 and make adjustments to grand total

-If ALL property is recovered, destroy the document

AR 735 -5, 14-14b After the Assignment of Document/Voucher Number

The initiator, investigating officer, or the approving authority will direct the accountable officer in writing to reestablish accountability.

ARNG - Transactions are posted to a DA From 3161 as found on instillation. Anew document number assigned and cross referenced to the Financial Liability Investigation

Active and USAR - Transaction is reversed using the same document number assigned to the Financial Liability Investigation and post items to property records

AR 735-5, 14-14d

The approving authority will forward a memorandum to the accountable officer with instruction to reestablish accountability for the property recovered

PBO (Property Book Officer) / Accountable Officer’s Responsiblilites

-Request equipment authorized by authorization documents such as MTOES or TDAs (Table of Distribution Allowances)

-Request non-expendables component replacement items

-Prepares hand receipt annex for shortages

-Commander or S-4 requests expendable/durable replacement items

AR 735-5, 12-3 & figure 12-5

Review of DD Form 362 (S/C/CCV)

DA 710-2-1, 4-19

Review of DA Form 4949 (AAR -Admin Adjustment Record)

DA PAM 710-2-1, 4-19

“The AAR will NOT be used to correct errors in serial numbers”

Examine Manual Property Records

DA PAM 710-2-1, DA PAM 735-5, DA PAM 738-750

Manage Unit Loads

AR 710-2, DA PAM 710-2-1

MACOM / ASCC (Army Service Component Command) / DRU (Direct Reporting Unit)

Designates quantities of Class 1-5 & 8

***MACOM (Major Army Command) is now ACOM (Army Command)

AR 710-2, 2-19a, DA PAM 710-2, 7-1a(1)

Basic loads are ACOM/ASCC/DRU designated quantities of Class 1-5 (including maps) and 8 supplies, which allow a unit to initiate its combat operations.

Basic loads must be capable of being moved into combat using organic transportation in a single lift.

Basic loads quantities will be used to support peacetime operations only when no supporting operational loads are available.

Basic load items subject to deterioration or having a shelf life will be replaced as required.

Excesses in basic loads caused by unit pack may be kept and used.

AR 710-2, 2-19b

Operational loads are quantities of class 1-5 (incl maps) and 8 supplies the unit or organization keeps to sustain its peacetime operation for a given time.

These supplies may be moved into combat if transportation is available after essential lift requirements have been met.

AR 710-2, 2-19d

Prescribed loads are quantities of maintenance significant Class 2-4, and of Class 8 and 9 organizational maintenance repair parts kept to support a unit’s daily maintenance program.

These repair parts may be moved into combat if transportation is available after essential lift requirements have been met.

DA PAM 710-2, 7-3b

Preparing DA Form 2063-R (Prescribed Load List) as a basic load list. Prepare the form in enough copies to meet local needs.

DA PAM 710-2, 7-3f

Review of DA Form 3318 and Inventory of the Load. DA Form 3318 (Record of Demands) must be reviewed semi-annually (180 days).

Compare each storage location with what is on the insert.

Check to see if the balance on hand plus due in minus due out equals authorized stockage.

DA PAM 710-2, 7-5c(2)

Basic and Operational loads are inventoried semi-annually.

Ammunition must be inventoried monthly.

All units are authorized operational loads of class 2,3 (pkg), 4, and 8 (except medical repair parts) supplies. Up to 15-day stockage of supplies is authorized, based on allowances in CTA 50-970 and CTA 8-100 (CTA - Common Table of Allowances). If the items are available through a SSSC (Self Service Supply Center), then a 7-day stockage is sufficient.

No records of demands are required. Develop stockage quantity based on local experience.

Durable items responsibility must be assigned.

DA PAM 710-2, 7-5c

Durable items in these loads must be inventoried: When the receipt holder changes.

Use the procedures in paragraph 9-4b. Semi-annually by the hand receipt holder. Inventory the items as follows: Check all items to make sure the item matches the description on the hand receipt, make a list of any differences, count all items, make a list of any differences between the quantity on hand and that are shown on the hand receipt, make a visual check of the items’ condition.

Unserviceable items must be turned in. Damaged items must be repaired. Make sure excess items are turned in. Record the results if the inventory on a memorandum. The memorandum will state that the required items were completely inventoried. The hand receipt holder must sign the memorandum. Give the original of the memorandum to the unit commander for filing. The hand receipt holder will keep a copy of the memorandum.

FM 4-01.011 Unit Movement Operations

Commanders appoint, in writing, an officer or senior NCO (E6 or above), with an alternate (E5 or above) to serve as the UMO (Unit Movement Officer) at the battalion, company, or detachment level.

The individual should not be the UMO *****?????

For rail movements, a well-trained team of five operators, using prefabricated tie-down devices, can provide efficient loading and lashing of equipment on a flatcar. Units are normally provided 72 hours for loading once the railcars are spotted.

For air movement, a six-person team can provide efficient loading and tie-down equipment. Depending on the type of aircraft more than one team may be required. Depending on the type of aircraft, more than one team may be required.

However, a TC-AIMS II (Transportation Coordinators’ Automated Information for Movements System II) movement plan, while defined as a movement plan within the system, in not a unit movement plan as envisioned in this FM. TC-AIMS II contributes much to the creation of unit movement plans, but does not produce them.

Highway-capable vehicles are those wheeled (not tracked) vehicles that can be driven or towed on the nation’s highways.

A military convoy is defined as any group of six or more vehicles temporarily organized to operate as a column, with or without escort, proceeding together under a single commander, Ten or more vehicles, dispatched in less than groups of six, traveling the same route to the same destination, in an hour, are also a convoy.

The UMC (Unit Movement Coordinator) is responsible for inspecting and approving rail car loads in conjunction with the railroad inspector.

The most common and expeditious method of loading vehicles on flatcars is the circus method.

A sortie is one mission by a single place.

The MTMC (Military Traffic Management Command) port commander has responsibility for the staging area.

Reception is a command responsibility.

AR 710-2, 2-37a

Units are responsible for all petroleum issued to them for consumption as part of their basic or operational load. They must protect, maintain control, and provide an audit trail of the petroleum issued to them. Unit CDRs should ensure that an aggressive management program is in place.

Maintain Inventory Records for Bulk Petroleum

AR 710-2, DA PAM 710-2-1

DA PAM 710-2-1, 12-13: The unit CDR will appoint a responsible individual, in writing, to maintain control of all fuels and to provide an audit trail.

DA PAM 710-2-1, 12-15: DA Form 3643 - Daily Issues of Petroleum Products

DA PAM 710-2-1, 12-15a: Record receipts

DA PAM 710-2-1, 12-15b: Record issues

DA PAM 710-2-1, 12-16: DA Form 3644 Monthly Abstract of Issues of Petroleum Products and Operating Supplies

DA PAM 710-2-1, 12-19: DA Form 4702-R Monthly Bulk Petroleum Accounting Summary (MBPAS)

DA PAM 710-2-1, 12-20: DA Form 2064. Document Register. Posting and Controlling document numbers assigned to the DA Form 36444

DA PAM 710-2-1, 12-18: Record inventory data using DA Form 3853. A daily and weekly inventory will be performed.

DA PAM 710-2-1, 12-22: Losses or Gains for Bulk Petroleum. Variances depends upon factors such as the volume handled, prevailing weather, and type and condition of tanks and equipment.

DA PAM 710-2-1, 12-23: Inventory Adjustment Actions

DA PAM 710-2-1, 12-23c(5): Approving Authority

DA PAM 710-2-1: DA Form 3643 is basic accountability document for bulk petroleum products. Dealing with issues in column “A” vehicle registration number or document number if issued to another org, goes here. Column “B” -”D” - fuel type, grade, unit of issue and quantity issued to each piece of equipment. Column “H” - organization and address of unit receiving fuel. Column “I” - the signature and grade of individual receiving the fuel.

DA PAM 710-2-1: Verify the dispensing facility is properly posting daily issues. Column “A” is the document number. Column “E”-”G” - fuel type, grade, unit of issue and qty issued. When posting daily receipts is left blank. Column “I” is the signature and grade of the station attendant.

DA PAM 710-2-1: Verify the dispensing facility is properly posting daily receipts. Column “A” posting registration number of transfers. Column “B”-”G” - fuel type, grade, unit of issue, and qty issue.

More Bulk Petroleum (DA PAM 710-2-1)

DA PAM 710-2-1: Verify the dispensing facility is properly posting daily transfers. Column “H” indicates transfer “TO” and the unit within the organization receiving the fuel, or transfer from and the unit receiving the fuel.

DA PAM 710-2-1: The DA Form 3643 is turned in to the accountable officer at the end of each day.

DA PAM 710-2-1, 12-16: The DA Form 3644 is prepared for each month starting on the first day of each month. The daily total issues and receipts recorded on the DA Form 3643 will be posted to the DA Form 3644 each day. At the end of the month, ass issues and receipts will be totaled by type of fuel. Fuel transfer between vehicles and equipment within the unit or organization will not be posted to the DAForm 3644. Figure 12-4 shows how to fill out the form.

DA PAM 710-2-1, 12-17: The unit CDR may authorize the use of the MFR (Memo For Record) if maintaining audit records is not feasible. Used instead of a DA 3643. Statement must say “Fuel was used in authorized Army equipment”.

-Prepare a statement (MFR) summarizing daily issues.

-Complete the statement within three (3) working days) after the FTX.

-The quantities on the MFR will be posted to a DA Form 3644 as of the last day of the exercise.

DA PAM 710-2-1: DA Form 2064 will be established for the posting and controlling of bulk petroleum documents. Verify that issues and receipts for bulk petroleum are recorded on the document register. Verify that a separate document register and block of document numbers may be assigned to bulk petroleum by the last SOP. Post DA form 3644 and 4702-R to document register. Verify that all receipts for bulk petroleum recorded on DA Form 2064 are placed in the document supporting file with all other documents listed on the document register.

DA PAM 710-2-1, 12-21a: Required Inventories - bulk fuel storages

DA PAM 710-2-1, 12-21c: Monthly physical inventory of bulk fuel

DA PAM 710-2-1, 12-21b: Gaging bulk petroleum tanks will be conducted daily. Measuring the product volume in a storage tank, using an innage gage and recording the results on an innage gage sheet DA 383-53-1.

DA PAM 710-2-1, 12-21d: Volume corrections of bulk petroleum. Corrections are not required for less than 3500 gallons.

DA PAM 710-2-1, 12-19a: Inventory results will be recorded on the DA Form 4702-R, Monthly Bulk Petroleum Accounting Summary (MBPAS). Will be conducted at 0800 on the last day of the month, if the last day is not a duty day, then it can be conducted on the last duty day of the month.

-Inventories required if fuels issued or received, weekly if fuel has not been issued or received, if none of this is done, then perform monthl.