JCSU Basic Policies

Who is required to submit a Lounge form in order to make a reservation?

Student groups- undergrad and grad

Who do we need to cc on EMS confirmations for undergrad FSL Groups?

Ricky & Val (emails in csures)

Who do we need to cc on EMS confirmations for all non-FSL undergrad groups?

Maddy Wilson (email in csures)

What are the main categories for on-campus groups?

Departments and student groups (undergrad + grad)

Do we handle requests for events for an individual student or staff the same way we would handle an event for a campus organization?

No. Individuals (even if they are student or staff) are considered off campus in nature.

If you see that an off-campus group or individual is planning to be a part of a meeting or event, what form do you need to send the sponsor and how?

Send a “sponsorship form” via DocuSign

Who is the “signing authority” for the sponsorship form? Or if you forget, where can you check?

Undergrad- Maddy Wilson

Grad- Matt Aguirre

Dept- Director/Dean/Chair

Info available in csures inbox!

What is the standard 2-word phrase about when sponsorship forms are needed?

“scheduled participation”

Sponsorship forms are relevant for indoor spaces with what capacity?

25+

What rooms at the JCSU do not need sponsorship forms?

405, 406, 420, 317

Are sponsorship form needed for tabling?

Yes- sponsorship is always relevant in outdoor spaces (the capacity is definitely larger than 25 outside)

What is the different between preset and pre-configured rooms?

Preset means the tables and chairs do NOT leave the room (often has custom furniture too). Pre-configured means that they CAN if needed, such as for a special event (and the furniture is standard black chairs and conference tables)

Do we need to cc anyone on EMS confirmations to graduate groups?

Not at this time (8/25/26)