PGC Fire/EMS General Order 08-05 – Vehicle Accident & Loss Damage Reporting

Vocabulary flashcards highlighting essential terms, forms, teams, and procedures contained in the Prince George’s County Fire/EMS Department General Order 08-05 on Vehicle Accident and Loss Damage Reporting.

Departmental Vehicle Accident

Any incident involving damage, injury, or loss caused by a vehicle operated, maintained, fueled, or insured by the Prince George’s County Fire/EMS Department.

Major Departmental Vehicle Accident

A vehicle accident that involves a fatality or serious injury, causes damage exceeding one-third of the vehicle’s value or $10,000, or is deemed unusual/unique by the Duty Chief.

Critical Accident Support and Hindsight (CRASH) Team

A Fire Chief–appointed team that provides on-scene support and conducts investigations of major departmental vehicle accidents.

Vehicle Accident Report (PGC Form #555)

Primary form completed by the driver to document details of any Fire/EMS departmental vehicle collision.

Notice of Loss or Damage Report (PGC Form #556)

Form used to report loss, damage, or theft of any County property, including vehicles.

Accident Review and/or Theft Report (PGC Form #2842)

Detailed report outlining circumstances, negligence assessment, disciplinary action, and prevention steps for accidents or thefts.

Supervisor’s Accident Investigation & Report for Vehicles (PGC Form #1385)

Comprehensive investigation form completed by the supervisor that analyzes causes, contributing factors, and corrective actions.

Additional Vehicle Accident Information Report (PGC Form #3030)

Supplemental form capturing driver status, license, radio ID, and a breakdown of estimated damages.

Inter-Office Memorandum – “Confidential in Anticipation of Litigation”

Written, signed statements from crew/passengers sent to the Associate County Attorney within 48 hours after an accident.

Risk Management Office (RMO)

County office that receives all accident documentation, forwards data to insurers, and tracks compliance.

Apparatus Maintenance

Division responsible for post-accident mechanical inspections, repairs, and retaining equipment until release.

Duty Chief

Officer who initiates CRASH Team notification, scene management tasks, and post-accident testing coordination.

Safety Officer

CRASH Team member who assists with scene photography, witness statements, and accident analysis.

EMS Supervisor (EMS 1)

On-duty EMS officer included in CRASH Team and immediate notification list during accidents.

Battalion Officer

Officer notified by PSC who reviews accident reports before submission to the Risk Management Office.

Flash Report

Immediate email notification summarizing accident details sent through the Operations Center.

Post Accident Testing

Substance-abuse screening mandated by General Order 08-20 for personnel after specified accidents.

Property Loss or Damage Reporting

Process requiring Form #556, Form #2842, and police report (if theft) to be filed within 48 hours.

Vehicle Accident Review Board

Multi-agency board that reviews serious accidents, determines preventability, and recommends corrective actions.

Preventable Accident Determination

Board decision on whether driver actions could reasonably have averted the accident.

Post Accident Tasks (Apparatus Maintenance)

Standard inspections to document vehicle condition and potential mechanical contributors to a crash.

Chain-of-Command Submission

Requirement that all accident forms, diagrams, and photos reach RMO through supervisory levels within 48 hours.

False Statement Violation

Making untrue statements under General Order 08-05, punishable by discipline up to dismissal and deemed report falsification under County Code 16-193(c)(1)(A)(iv).

Operational Removal

Immediate suspension from duty pending investigation when personnel fail to cooperate or leave an accident scene.

Concentra

Medical facility used for post-accident substance testing of involved personnel.

MOSHA Log Entry

Occupational safety record notation made by Safety Office when required after accidents.

Immediate Cause (Form #1385)

Direct action or condition that produced the accident event.

Contributing Factors (Form #1385)

Underlying conditions or behaviors that helped create the accident environment.

Corrective Action

Steps recommended or taken to eliminate hazards or behaviors that led to the accident.

Police CCN (Case Control Number)

Reference number for the police investigation that supervisors must obtain and include in reports.

Vehicle Response Classification

Designation of a vehicle’s mission at time of crash—Emergency or Non-Emergency—recorded on forms.

On-Scene Tasks and Responsibilities Chart

Checklist assigning primary and secondary duties (e.g., towing, photos, statements) during accident investigations.

Apparatus Tow Coordination

Process where the Fire/EMS Call Center notifies and Apparatus Maintenance manages towing of damaged units.

Substance Abuse Policy (General Order 08-20)

Department policy governing drug/alcohol testing following certain vehicle accidents.

Prince George’s County Code §16-193(c)(1)(A)(iv)

Legal citation defining report falsification offenses relevant to accident documentation.