leave Provisions 112.33

What information must be included when a patient is reported sick?

The name of the patient, return date, nature of illness, restrictions for returning, and other reasonable information.

Who should be contacted if a doctor's information references a chronic condition?

The department ADA coordinator or the human talent director.

What is required of a team member who leaves home on a sick day?

They must report their leaving and returning, and the location where they can be contacted.

What is expected of a team member regarding daily contact when sick?

They are expected to make daily contact with their first-level supervisor or the central control center for a status update.

What happens if a pattern of sick leave usage is noted?

The team member will be counseled and may need to explain their sick leave usage.

What may occur if sick leave abuse is suspected?

Sick leave may be denied, and disciplinary action may result.

What is the expectation for team members suffering from short-term illness?

They are expected to remain at home, with exceptions for medical attention.

When is a health care provider's release to return to work required?

For any illness, injury, or disability that exceeds three working days.

What must a team member provide when returning to work after long-term illness?

A health care provider's 'release to return to work' slip.

What should a team member justify when caring for an immediate family member?

The relationship of the family member, anticipated length of illness, and why their presence is required.

What action is taken if a permanent team member fails to show for two consecutive workdays?

A Statement of Charges is issued noting the failure to report.

What happens to a team member on original probation who fails to report for two consecutive days?

They receive a written notice of employment termination.

How is vacation and sick leave earned by team members?

Team members must be in a pay status to earn vacation and sick leave.

How do part-time team members earn vacation and sick leave?

In proportion to their budgeted percentage of the FTE.

When can leave be used after it is earned?

Leave may not be used until the following pay period after the pay period has ended.

What is the policy regarding compensatory time balances?

Detailed information can be found in Policy 112.12 regarding timekeeping and overtime.

What is the minimum total hours a full-time team member eligible for overtime must account for?

40 hours per week.

What happens when a team member uses approved leave during a work week?

The leave time counts towards the required 40 hours of their Full Time Equivalent (FTE).

What is the maximum number of hours of sick and vacation leave that can be advanced?

A combined total of 80 hours.

Who can approve the advancement of sick or vacation leave?

Wardens or the applicable deputy director/designee.

What must a team member do to request advancement of sick leave?

They must have exhausted their vacation leave and sick leave.

What is required if a team member is granted advanced leave?

They must return to a positive leave balance as soon as possible.

What is bereavement leave?

Leave granted for the death of an immediate family member.

What defines 'immediate family' for bereavement leave?

Spouse, parents, siblings, children, grandparents, grandchildren, and legal guardians.

How many days of bereavement leave may be granted?

Up to five days.

Who has the authority to approve leave without pay?

The warden or the applicable deputy director/designee can approve up to 40 hours.

What must a team member do to request leave without pay?

Submit a request to their supervisor for review and approval.

What is the maximum leave entitlement under the Family Medical Leave Act (FMLA)?

Up to 12 work weeks in a 12-month period.

What are some reasons a team member can take FMLA leave?

Birth or adoption of a child, caring for a family member with a serious health condition, or the team member's own serious health condition.

What notice is required for foreseeable FMLA leave?

At least 30 days' notice.

What happens if a team member requests leave without pay after depleting all earned leave?

They may be placed in an absence without leave status (AWOL).

What must be included in the written approval for advanced leave?

Notifications regarding returning to a positive leave balance and reimbursement agreements.

What is the consequence of accepting advanced leave upon separation from employment?

A negative leave balance will be offset in the last paycheck.

What is required for sick leave advancement requests?

The team member must have exhausted all vacation leave and sick leave.

What should a team member do if they need to request more than 40 hours of leave without pay?

Submit the request to the director for approval.

What considerations are made when granting bereavement leave?

Relationship to the deceased, travel time, and funeral planning obligations.

What is the policy regarding the advancement of leave?

It must be justified and approved by the appropriate authority.

What happens if a team member's leave without pay request is denied?

They may be subject to disciplinary action for being AWOL.

What documentation is required for leave requests?

Leave without Pay Request Form and Application for Leave form.

What is the role of the supervisor in the leave request process?

To review and recommend approval or denial of leave requests.

What must a team member do if they are seeking leave for medical reasons?

Exhaust all sick leave and, if applicable, earned comp time.

How is the advancement of sick leave limited?

It cannot exceed 80 hours, including any combination of advanced vacation or sick leave.