Higher Admin Workplace legislation

What do legislations cover?

Health and safety, security of people, security of property, security of information, equalities, employment practices

What is the name of the health and safety legislation?

Health and Safety at work Act 1974 (HASAWA)

What are factors of the health and safety legislation? (12)

Ventilation, temperature, lighting, cleanliness, room dimensions, space and ambience, workstations and seating, maintenance, washing and toilet facilities, drinking water, rest facilities, changing and storage facilities

What must employers do under the health and safety legislation? (6)

Provide a safe place to work for employees, safe equipment and ongoing maintenance of equipment and machinery, providing info about safety in the workplace and training, displaying health and safety info on notice boards, provide a written health and safety policy, provide a safety representative to represent employees needs

What must employees do under the health and safety legislation? (7)

Take care of their safety of themselves and report faults immediately, take care of other peoples safety by being observant of hazards, cooperate with employer or line manager by attending health and safety sessions, don’t misuse or interfere with anything provided to help health and safety such as operating machinery they are unauthorised to use, ensure they are fully aware of their organisations health and safety policy, wear protective clothing at all times, immediately report any faults or damage to machinery and equipment

What are the 4 health and safety regulations?

Health and safety (First Aid) Regulations 1981, Health and Safety (Display Screen Equipment) Regulations 1992, Workplace (Health, Safety and Welfare) Regulations 1992, Fire Precautions (Workplace) Regulations 1999

Health and Safety (First Aid) Regulations 1981

Qualified first aid person and equipment at all workplaces, 1 first aide for every 50-100 people, ensure all records of accidents are kept, must inform all employees about first-aid procedures and protocol

Workplace (Display Screen Equipment) Regulations 1992

Examine workstations and ensure they are suitable for the work to be carried out, ensure workstations meet minimum requirements (VDU can be adjusted with brightened, contrast, adjustable chairs, footrests, keyboards able to be adjusted), employees are given breaks, provide eye tests to employees, examine workstations regularly, provide safety equipment when requested, offer training to reduce hazards

Workplace (Health and Safety Welfare) Regulations 1992

Comfortable and hygienic workplace, reasonable temperature, not too bright lighting, rooms specified dimension depending number using the room, hot and cold running water and methods of drying, machinery and equipment regularly maintained

Fire Precautions (Workplace) Regulations 1999

A way of escape from the building, fire-fighting equipment, staff fire safety training, fire [Scotland] act 2005

Fire [Scotland] act 2005

The potential risks currently within the organisation, the procedures for reading the likelihood and severity of these risks, the type of fire alert and suppression systems required within the organisation

Ways information can be communicated to employees

Induction training (employees receive copy of company’s health and safety policy), ongoing training (safe use of equipment, safe lifting and handling), use of notices (posting fire alarm procedures, caution signs and no-smoking signs), demonstrations (first aid, fire drills and evacuation simulations), organisational handbook (distributed to staff or made readily available and includes health and safety procedures), advice sessions (from organisation health and safety officer or outside agencies for specific issues), intranet (used to access health and safety information), introduction a health and safety representative (should be available for advice and provide information on all aspects of health and safety)

consequences of breaching health and safety regulations on organisation (5)

Customers may lose confidence in organisation, competitors may become more appealing, legal penalties and extensive fines may be imposed, high-profile court cases will be publicised leading to bad reputation, sales and profits will fall

consequences of breaching health and safety regulations on employees

verbal warning, written warning, summary dismissal, referral to police, civil and criminal prosecution

Health and safety executive (HSE)

responsible for holding organisations to account concerning health and safety legislation, by investigating breaches of legislation and aims to resolve issues and provide employers with solutions to problems

HSE powers

enter and inspect premises unannounced, question individuals, issue improvement notices, issue warnings, enforce fines, temporarily close down organisation to reduce risk

Data handling legislation

General Data Protection Regulations 2018 (GDPR), Computer misuse Act 1990, Freedom of information act 2000, Copyright Designs and patents Act 1988

GDPR definitions

Data subject is the individual the data is about, data controller is the person or organisation who holds the data, data processor is the person or organisation responsible for processing personal data

GDPR rights (8)

right to be informed, right of access, right of rectification, right to restrict processing, right to object, right of erasure, right of data portability, right to non-profiling

GDPR principles

data must be processed in a lawful and honest manner, organisation must have specific reason for processing data, organisations must only collect needed data, accuracy meaning data must be accurate, the data should not be stored longer than needed, personal data should be secure and not shared, accountability meaning all organisations must follow the principles mentioned

Computer misuse Act 1990

prohibits unlawful access to computer systems and makes it illegal to access computer systems without permission (hacking), access computer systems with intention of crime, access computer system to alter or delete details without permission, make or provide or supply any equipment that could help to carry out computer missuse offences like creating viruses

Freedom of Information Act 2000

Allows members of the public to access certain documents, policies and reports from public sector organisations, and they have the right to request access to unclassified information

unclassified information definition

data that is not personal/sensitive/confidential

Copyright, Designs and Patents Act 1988

Gives creators of certain media channels the right to control how their creations are used and distributed. It forbids things such as giving copys of software to a friend, making a copy then selling it, using the software on a network unless licence allows it, renting the software without permission fo the copyright holder