U3: New Hire Process

Employee Data

any personal information kept about the employees of an organization.  

• Job Application Form

  

•  purpose of the application- to uniformly collect the same data in same order from every candidate.  

 Includes:  

• work history 

•  degrees earned  

• personal data   

• FORM I-9-

• identify individuals authorized to work in US.  

• employee must provide  employer w/ proof of their identity and work eligibility.  

DRUG TESTING RECORDS.

If require to take pre-employment drug test, 

or drug-testing during employment for any reason, employer must maintain 

records of test results for one year.  

FORM W-4

federal income tax withholding.  

FORM IT-2104(E)- 

NY state income tax withholding.  

EMPLOYEE HANDBOOK SIGNATURE PAGE

If employer has employee handbook outlines company’s policies and procedures. Every employee must sign page acknowledging  they have received the handbook.  

EEO-1 Form 

• Mandatory annual report filed by private sector employers w/ 100 or more employees to Equal Employment Opportunity Commission (EEOC) 

W-2 Form 

IRS tax document that employers required to issue to each employee by January 31^st each year.

Form 1040 

• U.S. tax payer standard form for individuals to report  yearly income and expenses, claim deductions and credits