Receipt and Invoice Sorting Procedures

These flashcards cover key procedures and concepts related to sorting receipts and invoices.

What should you do with a receipt that has been paid with the company credit card?

Screenshot it and send it to the accountant.

What app is used for capturing screenshots of receipts and invoices?

Awesome Screen Capture.

How should each invoice or payment receipt be saved?

Under the description of what it is.

When you receive an invoice, what property should you first identify?

The property the invoice is for.

How do you categorize invoices related to Dartmouth Road?

As Co-op, because it is held within Regent Street Limited.

What spreadsheet do you use to track outstanding invoices?

Invoices utility and tax spreadsheet.

What is the importance of categorizing invoices related to different properties?

To ensure accurate records for different accounts.

What is done when an invoice amount is disputed?

Make a note to investigate the discrepancy.

How do you submit invoices to accountants?

Upload the files to the designated auto entry email.

What should be done after paying an invoice?

Download and label the proof of payment.

What do you do with emails in the inbox once you have sorted them?

Move them to the appropriate folder and delete unnecessary ones.

What is a key point you should remember when dealing with invoices for Power Property Services Limited?

You must verify which bank account to use for payments.

How can you quickly upload multiple documents to the accountants?

Attach them all in one email related to the respective company.

Why is it important to label invoices accurately?

To avoid confusion and ensure the accountants understand each one.

What type of invoices usually require additional notes when submitting?

Invoices associated with discrepancies or disputes.