Topic 9 - Technique of Logistics Management and Operatons

role of artistic director

selection of and negotiation with artists

send to logs manager: travel, accommodation, staging, props, and equipment requirements

role of staging manager

selection of and negotiation with subcontractors

send to logs manager: sound, lights, backstage requirements and programming times

role of finance director

overseeing budget and contracts

send to logs manager: approved budget and funds with the payment schedule

role of volunteer coordinator

recruitment and management of volunteers

send to logs manager: volunteers and their logistics support

role of promotions manager

promotion during the event

send to logs manager: requirements of the media and VIPs

role of exhibitors manager

selection of suitable exhibitors

send to logs manager: requirements of exhibitors

site / venue map

important communication tool, helps all parties concerned to know the exact geographical locations of happening for logistics delivery

evaluation of logistics

process of critically observing, measuring and monitoring the implementation of an event to assess its outcomes acccurately

initial impressions of the event

satisfaction level on ensuring the arrival, access, parking, queuing, information and direction signs are well organised with traffic marshals and supplies

viewing the event or performance

the satisfaction level on ensuring the sightlines, seating, sound, and audio quality is good around the performance areas

atmosphere and excitment

the satisfaction level to ensure visitors can have a good sense of participation, arousal, action, or enjoyment from the activities, site decoration and theme setting

facilities and amenities

the satisfaction level to ensuring the amenities such as toilets and rubbish bins are well provided to visitors with no ignorance of the special needs and disabled people

catering

the satisfaction level on ensuring checks on quality of food and services, cleanliness and capacity of dining areas, taste and temperature of food and beverages

crowding and congestion points

the satisfaction level on ensuring good control measures are taken to avoid overcrowding or congestion, to eliminate discomfort due to overcrowding

exiting

the satisfaction level on managing the dispersing of the event crowd, flow of pedestrians and vehicular traffic, including provisions for emergency evacuation