SPP DOC 202

SPP Doc. 202

Standards of Professional Practice for Regular Design Services.

Regular Design Services

Services where the Architect acts as the Owner's adviser and/or representative, translating the Owner's needs and requirements into spaces and forms in the best manner of professional service.

Applicability of SPP 202

Applies to both individual architectural practice by a natural person and group practice by a juridical entity such as a partnership or corporation.

Individual Practice

Architectural practice carried out by a natural person.

Group Practice

Architectural practice carried out by a juridical entity such as a partnership or corporation.

Foreign Architect Requirements

A foreign architect who wishes to render regular design services must comply with RA 9266 requirements: Temporary/Special Permit, DOLE work permit, and work with a local counterpart who is an RLA.

Temporary/Special Permit

One of the required permits for a foreign architect to render regular design services under RA 9266.

DOLE Work Permit

A work permit from the Department of Labor and Employment required for a foreign architect rendering regular design services.

Local Counterpart RLA

A Registered and Licensed Architect in the Philippines whom a foreign architect must work with when rendering regular design services.

BPO/KPO Restriction

BPO and KPO firms cannot render architectural services for projects located on Philippine soil unless they are PRC-registered architectural firms.

PRC-Registered Architectural Firm

An architectural firm registered with the Professional Regulation Commission and allowed to render architectural services in the Philippines.

Start and End of Regular Design Services

Regular design services start at the inception of the project and end only when the contractor turns over the completed project to the Owner.

Six Phases of Regular Design Services

The six phases are Project Definition, Schematic Design, Design Development, Contract Document, Bidding or Negotiation, and Construction.

Project Definition Phase

The phase where the Owner defines the project requirements and the Architect informs the Owner of the technical requirements and professional fees.

Project Definition Phase - Consultation Duty

The Architect consults with the Owner to ascertain the conceptual framework and related requirements.

Project Definition Phase - Data Gathering Duty

The Architect gathers relevant data leading to the definition of project requirements, including the scope of the Architect's services.

Project Definition Phase - Architectural Program Duty

The Architect reviews and refines the requirements and translates them into an architectural program.

Project Definition Phase - Initial Cost Statement

The Architect prepares an initial statement of probable construction cost.

Schematic Design Phase

The phase where schematic design studies are prepared from the Project Definition Phase, leading to conceptual plans.

Schematic Design Phase - Evaluation Duty

The Architect evaluates the Owner's program, schedule, budget, project site, and proposed methods of project delivery.

Schematic Design Phase - Initial Line Drawings

The Architect prepares initial line drawings representing design studies leading to a recommended solution.

SPPCC

Statement of the Probable Project Construction Cost submitted by the Architect to the Owner during design phases.

Design Development Phase

The phase where, based on approved schematics and conceptual plans, the Architect prepares design development documents, outline specifications, construction system layouts, and an updated SPPCC.

Design Development Documents

Documents consisting of plans, elevations, sections, and other drawings prepared during the Design Development Phase.

Outline Specifications

Preliminary specifications prepared during the Design Development Phase to describe the project's main materials, systems, and requirements.

Diagrammatic Layout of Construction Systems

A diagrammatic arrangement of construction systems prepared during the Design Development Phase.

Updated SPPCC

A revised Statement of Probable Project Construction Cost prepared as the design develops or scope and market conditions change.

Contract Document Phase

The phase where, based on approved Design Development plans, the Architect prepares complete contract documents, technical specifications, required permit sets, updated SPPCC, and assistance for government approvals.

Contract Documents

Detailed designs, construction drawings, technical specifications, and related documents used for construction and permitting.

Technical Specifications

Detailed written requirements for materials, workmanship, systems, and construction standards prepared during the Contract Document Phase.

Seven Sets of Construction Documents

The Architect submits seven sets of construction drawings and technical specifications to the Owner for purposes of obtaining a building permit.

Government Approval Assistance

During the Contract Document Phase, the Architect assists the Owner in filing required documents for approval by government authorities having jurisdiction over the project design.

Bidding/Negotiation Phase

The phase where the Architect prepares bid documents, helps establish a list of prospective contractors, assists in bidding procedures, and supports either competitive bids or negotiated contracts.

Bid Documents

Documents prepared for bidding, including forms for contract letting, construction documents, invitations and instructions to bidders, bidders' proposals, and general or specific conditions of contract.

Forms for Contract Letting

Bid document forms used to facilitate the letting or awarding of a construction contract.

Documents for Construction

Construction documents included in the bid documents for contractor reference and pricing.

Forms for Invitation and Instruction to Bidders

Bid forms that invite contractors to bid and provide instructions on how to submit proposals.

Forms for Bidders' Proposals

Bid forms used by contractors to submit their proposed prices and terms.

General or Specific Conditions of Contract

Contract provisions included in the bid documents that define obligations, procedures, and conditions for the construction contract.

Prospective Contractors List

A list of contractors the Architect helps the Owner establish during the Bidding/Negotiation Phase.

Competitive Bids

A bidding method where the Architect furnishes complete sets of bid documents, helps conduct pre-bid conferences, responds to bidders' questions, analyzes bid results, and helps prepare award and contract notices.

Pre-Bid Conference

A meeting organized before bidding where bid requirements are clarified and bidder questions may be addressed.

Abstract of Bids

A summary prepared after bidding that organizes and compares the proposals received from contractors.

Notice of Award

A document prepared after bid evaluation indicating the selected contractor for the project.

Notice to Proceed

A construction document prepared after award that authorizes the contractor to begin work.

Negotiated Contract

A contract method where the Architect performs the same functions as in competitive bids but negotiates with one contractor only instead of many bidders.

Bid Documents as Loaned Documents

Bid Documents are loaned to bidders for an amount sufficient to cover direct and indirect costs of preparation, reproduction, and delivery.

Intellectual Property of Bid Documents

Bid Documents are the intellectual property of the Architect and must be returned after the bid.

Limitation on Use of Bid Documents

Neither the Owner nor the bidders may use the Bid Documents for purposes other than those agreed upon by the Owner and Architect.

Construction Phase

The phase where the Architect acts on claims, interprets contract documents, prepares change orders, visits the site, reports defects, and issues Certificates for Payment based on observations and contractor applications.

Claims During Construction

The Architect makes decisions on claims of the Owner and Contractors relating to execution, progress of work, or interpretation of the Contract Documents.

Change Orders

Documents prepared by the Architect during construction to record approved changes in the work.

Written Guarantees

Guarantees required of the Contractor and Sub-Contractors that the Architect gathers and turns over to the Owner.

Periodic Site Visits

Visits made by the Architect to become familiar with the general progress and quality of work and to check whether work is proceeding according to the Contract Documents.

Exhaustive On-Site Supervision

The Architect is not required to perform exhaustive on-site supervision to check the quality of all work involved.

Contractor's Construction Responsibility

The Architect is not responsible for the Contractor's failure to carry out construction work in accordance with the Contract Documents.

Defects and Deficiencies Report

The Architect reports to the Client defects and deficiencies observed in the Contractor's work and condemns work that does not conform to the Contract Documents.

Certificates for Payment

Certificates issued by the Architect stating amounts due to the Contractor based on observations and the Contractor's Applications for Payment.

Certificate for Payment Limitation

Certificates for Payment certify to the Client that work has progressed to the stated stage and, to the best of the Architect's knowledge, quality of work is in accordance with the Contract Documents.

Full-Time Construction Supervision

When more extensive inspection or full-time eight-hour construction supervision is required, a separate full-time supervisor shall be hired and agreed upon by the Owner and Architect.

Manner of Providing Services

The Architect may contract with the Owner either through a single contract with sub-consultancy contracts, or through separate contracts between the Owner and the Architect/engineering/allied professionals.

Option 1 - Single Contract

A service arrangement where there is a single contract between Architect and Owner, with sub-consultancy contracts between the Architect and other professionals working with the Architect.

Option 2 - Separate Contracts

A service arrangement where the Architect and engineering/allied professionals execute separate contracts directly with the Owner.

Separation of Liabilities

Although the Architect is the lead professional, the responsibilities and civil liabilities of each State-regulated professional remain separate.

Lead Professional

The Architect is the lead professional who works with other engineering and allied professionals in rendering regular design services.

RLPs

Registered and Licensed Professionals whose responsibilities and liabilities remain separate from those of the Architect.

Project Classifications

Professional architectural work is classified according to complexity and creative skill required to meet the Client's requirements within technical, functional, economic, and aesthetic constraints.

Architect's Guidelines

Guidelines used to prescribe the corresponding scale of charges for each project classification to determine fair remuneration to the Architect.

Group 1: Simple

Buildings of the simplest utilization and character.

Group 2: Moderate

Buildings of moderate complexity of plan or design.

Group 3: Exceptional

Buildings of exceptional character and complexity of plan or design.

Group 4: Residences

Residences including single-detached, single-attached or duplex units, row-houses or shop-houses, small apartment houses, and townhouses.

Shophouse

A vernacular architectural building type commonly seen in urban Southeast Asia, usually two or three stories high, with a shop on the ground floor and a residence above.

Group 5: Monumental

Monumental buildings and other facilities such as exposition and fair buildings, specialized decorative buildings, mausoleums, memorials, monuments, museums, and similar buildings.

Group 6: Repetitive Construction

Projects where the plan/design and related contract documents are reused for repetitive construction of similar buildings without amending the drawings and specifications.

Group 7: Housing Projects

Housing projects involving several residential units on a single site using one set of plans/design, specifications, and related documents.

Group 8: Extensive Detail

Projects involving extensive detail such as built-in components, equipment, special fittings, screens, counters, architectural interiors, and development planning or design.

Group 9: Renovations Etc.

Alterations, renovations, rehabilitations, retrofits, and expansions/additions to existing buildings belonging to Groups 1 to 5.

Group 10: Expert Advice

Engagement of the Architect to render opinions, advice, clarifications, or explanations on technical matters pertaining to architectural works.

Armories - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Bakeries - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Habitable Agricultural Buildings - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Freight Facilities - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Hangars - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Industrial Buildings - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Parking Structures - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Printing Plants - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Public Markets - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Service Garages - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Simple Loft Type Buildings - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Warehouses - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Manufacturing/Industrial Plants - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Packaging and Processing Plants - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Other Similar Buildings (Group 1) - Project Classification

Group 1: Simple; buildings of the simplest utilization and character.

Art Galleries - Project Classification

Group 2: Moderate; buildings of moderate complexity of plan/design.

Banks, Exchange and Other Buildings - Project Classification

Group 2: Moderate; buildings of moderate complexity of plan/design.

Financial Institutions - Project Classification

Group 2: Moderate; buildings of moderate complexity of plan/design.

Bowlodromes - Project Classification

Group 2: Moderate; buildings of moderate complexity of plan/design.

Call Centers - Project Classification

Group 2: Moderate; buildings of moderate complexity of plan/design.

Churches and Religious Facilities - Project Classification

Group 2: Moderate; buildings of moderate complexity of plan/design.