Document used in the purchase of goods and services

Index of suppliers

A list of approved suppliers with their contact details, goods descriptions, terms of sale, and prices, maintained by the purchasing office.

Departmental requisition

A request prepared by a department's staff member, authorized by the head of department, to obtain items needed for departmental use.

Purchase requisition

A request prepared by the Head of Department or stores clerk and sent to the purchasing office to order goods not in stock or new items required.

Goods received note

A document prepared by the stores clerk to confirm the arrival of goods and report it to the relevant departments.