AIA B101 Review

What is the purpose of the B101?

defines A scope of services, compensation + responsibilities + relationship between A + O

What articles are included in B101?

Article 1 - Initial Information

Article 2 - Architect’s Responsibilities

Article 3 - Scope of Architect’s Basic Services

Article 4 - Supplemental + Additional Services

Article 5 - Owners Responsibiities

Article 6 - Cost of Work

Article 7 - Copyrights + Licenses

Article 8- Claims + Disputes

Article 9 - Termination Or Suspension

Article 10 - Miscellaneous Provisions

Article 11 - Compensation

Article 12 - Special Terms + Conditions

Article 13 - Scope of Agreement

What is Article 1 - Initial Information

outlines physical proj characteristics, O’s intent for program, budget, anticipated milestone dates, procurement + delivery method, sustainable objective

• Name + contacts of O + A’s consultants, contractors, representatives

• information may change, everyone must be compensated + in agreement

What is Article 2 - Architect’s Responsibilities?

A must preform services consistent to standard of care

• maintain insurance until termination:

  • commercial general liability

  • automobile liability coverage

  • workers compensation

  • employer’s liability

  • professional liability → covers negligent acts, errors, omissions of > 2M per claim + in aggregate

• certificates of insurance must be provided to O

• A will require consultants to carry + maintain sufficient insurance appropriate to proj

• Additional Insured: O included as additional insured for claims caused in whole/in part of A negligent acts/omissions

What is Article 3 - Scope of Architect’s Basic Services

• retain consultants to produce set of construction documents → structural, mechanical, electrical, plumbing engineers

• research applicable design criteria, attend proj meetings, communicate w team + report progress to O

• create initial schedule w anticipated dates for commencement of construction, SC, + include allowances for periods + time for O’s + consultants reviews + approvals

• submit proposals to gov for approval of construction docs + utility services for proj

• assist O for filing documents required for permits + jurisdiction

• attend meetings regarding: planning, facility committee, school board, public hearings as necessary/reasonably requested by O

• Schematic Design Phase

• Design Development Phase

• Construction Documentation

• Procurement Phase

• Construction Administration

What is the A’s responsibilities during the Schematic Design Phase?

• prepare prelim evaluation of O’s program, schedule, budget for cost of work, project site, proposed procurement + delivery method + other initial info

• preliminary evaluation presented to O + discuss alternatives which O must approve

• prepare schematic design documents for O approval

  • drawings, site plans, prelim building plans, sections, elevations, study models, perspective sketches, digital representations, prelim selections of major bldg systems + construction materials

• consider sustainable design, materials, bldg systems + equipment alternatives to meet code/jurisdiction requirements

• submit O estimate of Cost of work

What is the A’s responsibilities during the Design Development Phase?

• describe development of approved schematic design docs to O for approval

• consist of drawings, plans, sections, elevations, construction details, diagrammatic layouts of bldg system for architectural, structural, mechanical, + electrical systems

• update cost of work

What is A’s responsibilities during Construction Document Phase?

• prepare construction documents + project manual

  • includes: drawings + specifications w quality lvls + performance criteria of materials + systems

• assist O w

  • submitting docs in O name for jurisdiction over proj

  • develop + prepare procurement info (time, place, conditions of bidding, proposal forms), agreement between O + CON, conditions of contract for construction (general, supplementary + other conditions)

• update cost of work

What is the A’s responsibilities during the Procurement Phase?

• assist O with establishing list of prospective contractors

  • obtaining competitive bids

  • confirming responsiveness of bids

  • evaluate bids to determine successful bid/proposal

  • prepare contracts for construction after award by O

• will consider rq for substitutions + prepare addenda for prospective bidders

A CANNOT proceed with competitive bidding until:

• A received O approval of construction docs

• provided O + O representative w final estimate of cost of work within O budget unless directed to proceed outside budget

• A received authorization + direction from O to proceed w competitive bidding

What is A’s responsibilities during construction phase?

• provide + advise O during construction + contract between O + A

• beings w award of contract for construction, terminates on date A issues final certificate of payment

• visit site at intervals appropriate to become familiar w progress + quality of portion of work + keep O updated

  • must inform O if any deviations/defects observed in work within 10 working days

• has authority to require inspection/testing of work to check if work is in accordance with contract documents

• if IDM is not designated, A render initial decisions on claims between O + CON

• approve CON’s certification of payment before passing bill to O → representation to best of A knowledge/info/belief of CON entitlement to payment

• review CON submittal schedule within 15 working days

• review + respond to RFIs within agreed upon time/reasonable promptness (3-5 days)

• prepare change orders + construction change directives for O’s approval

• authorize minor changes in work that are consistent w contract documents (don’t impact sum or time of proj)

• project completion responsibilities:

  • conduct inspections (punch lists) for SC + final completion dates

  • issue certificates of SC

  • issue final payment

  • keep O in loop + ask for approval

What is A not responsible for?

• accuracy, completeness, timeliness of services + information furnished by O + O’s consultants

• O’s directive/substitutions, acceptance of non conforming work made without A’s written approval

• not required to make exhaustive/continuous on site inspections to check quality/quantity of work

• does not need to review copies of requisitions received from SCON + suppliers, or other data rq by O to see if CON has right to payment

• does not need to know how or for what purpose CON used money previously paid on account of contract sum

• rq by O, A perform observation of site w O + provide assistance w enforcing/documenting warranty issues w CON year after SC w/o additional compensation

What is Article 4 - Supplemental + Additional Services?

SUPPLEMENTAL: before contract agreed upon

• prelim design phase: programming, multiple prelim designs, value analysis + detailed cost estimating beyond requirement

• things to do with preexisting conditions: existing facilities survey, site evaluation + planning

• BIM management responsibilities + development of BIM for post construction use

• on site proj representation, conformed docs for construction

• as designed record drawings + constructed record drawings

• post occupancy eval

• facility support services + tenant related services

• A coordination of O’s consultants or specialty consultants

  • landscape design, civil engineering, interior design, furniture, furnish + equipment design (FF&E), sustainability proj services, data/telecommunications design, security eval + planning

• commissioning

• fast track design services

• multiple bid packages

ADDITIONAL: proposed after agreement executed

• services necessitated by change in initial info

  • material change, proj size, quality change, change in O schedule/budget for cost of work, procurement or delivery method

  • enactment of revision of codes, laws, regulations that impact prepared construction docs

  • editing/changing prepared instruments of services

  • services that are a result of O’s failure/delays in performance

  • extra bid proposals

  • public meetings

  • assistance to IDM

  • replacement of work from fire or other dmgs during construction

  • evaluation of qualities of contractors/other parties

• construction phase services that exceed limits set in contract

  • reviews of shop drawings, product data item, submittals, visits to site, inspection of portion of work in accordance to contract documents or to determine final completion, observation of work

What is Owners Responsibilities?

• retain consultants that deal with site → geotechnical or civil engineer

• establish O objectives

  • budget for cost of work/other costs/reasonable contingencies related to proj, schedule, constraints + criteria, program, sustainability goal

• identify representative to act on O behalf

• surveys/inspections/tests/reports of preexisting site conditions + required by law/contract doc

• coordinate services of own consultants w those provided by A

  • require consultants maintain insurance + professional liability insurance

• include A in all communication between CON

What is the O not responsible for?

• ensuring there are no errors/omissions/inconsistencies w A’s instruments of service