Element 3 management of change/ SSOW

List 5 types of changes that can happen in a workplace?

1. Technological updates

2. Process modifications

3. Physical workspace changes

4. Organisational changes

5. Regulatory and compliance updates

6. Shifts in workforce composition

7. Emergency response plans

8. Cultural and behavioural changes

What are the 3 steps to managing change?

1. Getting Organised

2. Risk Assessment

3. Implementing and Monitoring
   

Why’s it important to review the change?

To see it’s impact, both during the period of change and afterwards.

Why should management of change teams be competent?

• Effective risk management

• Legal compliance

• Strategic planning

• Monitoring and evaluation

• Incident and accident prevention

A well-developed SSOW will consider and integrate what?

• The people

• The equipment

• The materials

• The environment

What should a SSOW ideally do?

• Be written down

• Identify hazards, precautions, what ppe and equipment is needed

• Step by step instructions on task

HASAWA Section 2 requires employers to provide?

SSOW, so far as is reasonably practicable. Failure to do so is a criminal offence, regardless of whether anyone is hurt or not.

The benefits of involving workers in writing SSOWs? List 5

1. They understand the job first-hand

2. Identifies hidden or overlooked hazards

3. Ensures the SSoW reflects reality

4. Improves clarity and usability

5. Promotes safety culture

6. More likely to be followed

7. Improves task planning

List reasons why you should write down safe systems of work?

• can be referred to whenever needed.

• Some tasks are complex and writing it down in a structured way can make it easier to communicate

• A written SSOW is evidence that you have a SSOW

• To gain ISO45001 certification, you will likely need to write down your SSOWs

What’s the most effective and least effective SSOW control?

Technical is the most behavioural is the least

List some technical controls

• Machine guards

• Substitute substances

• Purchasing safer equipment

• Machine design

List some procedural controls

• Permit to work system

• Policies

• Procedures

• Safety rules DOs/ DO NOTs

What are some behavioural controls?

• General Safe Behaviour

• Use of PPE

• Communication and Teamwork

• Engagement in Safety Systems

• Training

• Knowledge,skill awareness competence

Steps 1 to 3 of developing a SSOW?

1. Analyse the task and break it down into its component parts

2. Identify the hazards at each step of the task (RA)

3. Assess the risks of the task using a relevant method

Steps 4 to 7 of developing a SSOW?

4. Introduce controls at each step of the SSOW

5. Develop the agreed procedure and ideally write it down

6. Train employees in the new SSOW

7. Monitor compliance

What info should be included on a SSOW?

• Title and Scope

• Document Control Information

• Purpose and Objective

• Hazard Identification

• Risk Control Measures

• Step-by-Step Task Procedure

• People – Roles and Competencies Required

• Equipment Requirements

• Materials and Substances

What is the definition of a permit to work system?

A formal recorded process used to control work which is identified as potentially hazardous. It is also a means of communication between site/installation management, plant supervisors and operators and those who carry out hazardous work.

Why Are Permit-to-Work Systems Used?

• Identify the scope of the work

• Identify the hazards and risks of high-risk tasks before they start

• Identify the necessary controls for the task to be carried out safely

• Ensure these controls are in place before the task starts

• Ensure work is properly authorised before it begins

Permit-to-work systems are normally considered most appropriate to what?

• Non-production work

• Non-routine operations that are HIGH risk

• Jobs where two or more individuals or groups need to coordinate activities

• Jobs where there is a transfer of work and responsibilities

How does the Permit-to-Work System Work? (1 to 5)

1. Describe the task and hazards/risks

2. Identify time limit for permit

3. Ensure controls before

4. Ensure controls during

5. Signed authorisation /receipt

6. Signed handback of responsibility

What does a Permit-to-Work System Needs in Practice?

• Training for the people involved

• Template permit forms

• A written PTW procedure

• Equipment as necessary

• PPE as appropriate

• Procedures for handover, rescue and emergency

Why do emergency procedures need to be developed?

• Identifying the people, skills, and equipment needed to manage an emergency.

• Ensuring people know what actions to take

• Identifying actions to bring the emergency under control

• Raise the alarm and alert the external emergency services if needed

What is an appointed person in terms of first aid?

a person, not trained in first aid, who is nominated as responsible for taking charge of first aid arrangements, looking after equipment and facilities, and calling the emergency services when required

What is the first aid at work course?

a first aid training course which enables candidates to administer first aid in relation to injuries, such as broken bones, burns, scalds, eye injuries etc., as well as recognise the presence of major illness

What is the emergency first aid at work course?

a first aid course focusing on emergency situations, such as seizures, unconsciousness, choking, heart attacks, bleeding, shock, as well as minor injuries such as small cuts, grazes, etc.).

Regulation 3 of the Health and Safety (First Aid) Regulations 1981 requires employers to do what?

provide equipment and facilities as are adequate and appropriate in the circumstances for enabling first aid to be rendered to his employees if they are injured or become ill at work