MAN 4583 exam 1

What is a project?

A temporary endeavor that has a specific and unique goal, and usually a budget

Has an end goal: Product/Service/Outcome/Scheduling System

Has a budget

Operations

Work that's the same day after day, producing the same results

Ex: Admitting patients into the hospital

What is project management?

Answers several questions:

What problem are you solving?

How are you going to solve it?

What's your plan for getting the project done?

How can you tell when you are done?

How well did the project go?

Role of project manager

Skills

Technical

Business expertise

Problem-solving

Interpersonal

Leadership

Sphere of Influence

Are the people in your network with whom your option holds some weight.

Could be friends, peers, coworkers, or management

Project management's sphere of influence

closes- to the farthest sphere of influence

You

Project team- people you share information with

Sponsors/Suppliers/Shareholders- found & make decisions

Waterfall Project Management

When each process group occurs one after another, works best when goals are clearly defined

Project is:

Simplicity

Low risk

Familiar technology

Experienced resources

Clear solution of the project

Agile Project Management

A project where you figure out as you go

Iterations produce deliverables at regular intervals

Value delivered sooner

more customer involvement

Small independent team

Developt a detailed plan for each iteration

Monitoring/controlling more closely

Nonclear soluton of the project

Triple constraint concept

Cost/Schedule/Scope/ (Triangle)

Quality (Middle)

If you increase the need or importance of one, the others get stressed and need attention too

Program

Related projects, subsidiary programs, and program activities that are managed in a coordinated manner to obtain benefits not available from managing them individually

Portfolio

Projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives

Directly aligned with the organization's strategic goals

Project management life cycle

Process Groups:

Initiating

Planning

Executing

Monitoring and Controlling

Closing

Initiating

Define your project, assess scope, resources needed, identify stakeholders, ask for approval

Planning

Answers

What are we going to do?

How are we going to do it?

How will we know when it's done?

Executing

Launch project, put the plan into action

Monitoring and Controlling

Check progress of project

Compare to what was planned- is it off track?

Closing Process

Get client to accept project is complete

Document project performance

Close contracts

Help resources move to next assignment

Knowledge Area

Collection of processes- with their own inputs, outputs, and tools and techniques- that must be completed for project success

Tailoring

Determining the appropriate combination of processes, inputs, tools, techniques, outputs, and life cycle phases to manage a project

Methodology

A system of practices, techniques, procedures, and rules used by those who work in a discipline

Project Success

Answers:

What does success look like?

How will success be measured?

What factors may impact success?

Hierarchy Organizational Structure

PM has almost no authority

Functional manager in charge of budget

Resources do not report to PM

PM has divided responsibilities: project & work

Matrix Organizational Structure

PM has some authority

Resources report to functional and project managers

PM and staff work full time in a strong matrix

3 types of matrix: weak, balanced, strong

Projectized Organizational Structure

PM has almost complete authority

Resources are dedicated to a project

PM and admin staff work full time

Organizational Culture

Set of factors that guide people's behaviors and decisions within an organization