BDOC ATLANTIC Division Officer Management

What are the 8 Sound Shipboard Operating Principles (SSOPs)? What does each mean?

1. Procedural Compliance- Demands that written procedures are used every time

2. Questioning Attitude- Question all actions and ensure the right thing is done

3. Forceful Backup- Always be prepared to reinforce other team members during operations regardless of rank or position

4. Formality- The importance of doing things the proper way

5. Level of Knowledge- Competence yields confidence

6. Integrity- Honesty and integrity are always important. People must be able to rely on your way

7. Ownership- Responsibility, Authority, Accountability

8. Self-Sufficiency- Be able to solve problems on your own

What are the four supporting processes?

1. Operational Risk Management

2. Supervisory Control

3. Planning, Briefing, Executing, Debriefing (PBED) / Plan, Practice, Perform, Progress, Promulgate (P5)

4. Critique and Lesson Learned Reporting

Describe the 5 parts of the P5 cycle

Plan

Practice

Perform

Progress

Promulgate

What is the importance of instilling SSOP and the P5 Cycle?

Encourages sailors to think critically and reduce the chances of incidents.

What is the SORM?

Standard Organization and Regulations Manual

What are the responsibilities of the Department Head?

• Organize and train department for battle readiness

• Oversee department administration and record review

• Coordinate the Department Safety Program with safety officer

• Execute the 3M System

• Supervise JO Training and Development

What are the responsibilities of the Division Officer?

• Supervise the performance of the work within the division

• Schedule and conduct training for division personnel

• Personal supervision, frequent inspections of work, spaces, and equipment

• Assign watches and duties

• Maintain DIVO Notebook

What are the responsibilities of the LCPO (Leading Chief Petty Officer)?

• Assigns division personnel to daily tasks and oversees the accomplishment of division priorities

• Submission of requisitions required to maintain allowances and perform maintenance

• Assists in assigning cleaning stations and supervising cleaning

• Assists the DIVO with administration such as training and watch bills

What are the responsibilities of the Work Center Supervisor?

Responsible to the department head VIA the DIVO for 3M operation in a work center

• Ensures personnel are properly trained to complete 3M

• Prepares the Planned Maintenance System weekly

• Screens documents for accuracy and legibility

• Advises Department Head and Division Officer concerning inability to complete scheduled maintenance and other 3M operations

What are the 8 layers of the Administrative Chain of Command in order?

1. President of the United States (POTUS)

2. Secretary of Defense/War (SECDEF)

3. Secretary of Navy (SECNAV)

4. Chief of Naval Operations (CNO)

5. US Fleet Forces Commander (USFF)

6. Type Commander (TYCOM)

7. Division Commodore (DESRON)

8. Ship Commanding Officer

What are the 8 layers of the Operational Chain of Command in order?

1. President of the United States (POTUS)

2. Secretary of Defense/War (SECDEF)

3. Chairman of the Joint Chiefs of Staff (CJCS)

4. Geographic Combatant Commanders (CC)

5. Navy Component Command (NCC)

6. Numbered Fleet Commander (NFC)

7. Division Commodore (DESRON)

8. Ship Commanding Officer

What are 7 Geographic Combatant Commands?

1. U.S. Northern Command (NORTHCOM)

2. U.S. Southern Command (SOUTHCOM)

3. U.S. European Command (EUCOM)

4. U.S. Africa Command (AFRICOM)

5. U.S. Central Command (CENTCOM)

6. U.S. Indo-Pacific Command (INDOPACOM)

7. U.S. Space Command (USSPACECOM)

What are the 4 functional combatant commands? What are they typically responsible for?

1. U.S. Special Operations Command (SOCOM)

   1. Special Operations

2. U.S. Strategic Command (STRATCOM)

   1. Nuclear Weapons

3. U.S. Transportation Command (TRANSCOM)

   1. Personnel movement and transportaiton

4. U.S. Cyber Command (CYBERCOM)

   1. Cyber Space

What are the 7 Number Fleet Commands? What are their AOR?

1. 2nd Fleet: Western Half of the Atlantic Ocean

2. 3rd Fleet: Eastern Half of the Pacific Ocean

3. 4th Fleet: The Caribbean and surrounding waters of central and South America

4. 5th Fleet: Arabian Gulf, Red Sea, Gulf of Oman, and Part of the Indian Ocean

5. 6th Fleet: Eastern Half of the Atlantic Ocean and the Adriatic, Baltic, Barents, Black, Caspian, Mediterranean, and North Seas

6. 7th Fleet: Western Half of the Pacific Ocean and most of the Indian ocean

7. 10th Fleet: Cyber Space

What is Information Security (INFOSEC)?

The system of policies, procedures, and requirements established to protect information that if disclosed could cause damage to the security of the US

What is Operations Security (OPSEC)?

Formal program that indentifies and protects sensitive but UNCLASSIFIED information that ensures mission success

What is Communications Security (COMSEC)?

The protective measures taken to deny unauthorized information derived from telecommunications related to national security AND ensure the authenticity of such communication

What is Physical Security?

Physical measures taken to safeguard COMSEC material

What are the 4 levels of classification from highest to lowest security? What is the level of damage each can produce?

1. Top Secret (TS): Exceptionally Grave Damage

2. Secret (S): Serious Damage

3. Confidential (C): Damage

4. Controlled Unclassified Information (CUI): Minimal

What is FOIA?

Freedom of Information Act. Some information can be requested to be released by the public

How must classified material be stored?

Physically stored in GSA approved safes or areas that with approved padlocks, alarms, and other physical security measures

What does River City do for the Navy?

Provides procedures to continuously control communication paths to/from ship/shore for the purposes of OPSEC and force protection

What is CMS?

Communications Security Material System: Designed to automated the management of electronic key and other types of COMSEC material

What are the Intentional Threats faced in Cyberspace?

• Hacker/Hacktivist

• Insider Threat

• State Sponsored Attack

• Terrorist

• Cyber Criminals

• Curious/Bored Individuals

• Malicious Code

• Social Engineering

Who is in charge of the PBFT?

XO

What is the LRTP and SRTP?

Long Range Training Plan

• Identifies milestones and schedules about 12 months out

Short Range Training Plan

• Breaks down training into Quarterly, Monthly, and Weekly Schedule

What is the most important part of training records?

It must be documented- If it is not recorded it officially didn’t happen

What are the 3 levels of PQS training?

1. 100 Level- Fundamentals

2. 200 Level- Systems

3. 300 Level- Watch Stations

What is the TORIS-TFOM System?

Training and Operational Readiness Information Service- TORIS

• Tracks training readiness

Training Figure of Merit (TFOM)

• Provides a figure to quantify a units readiness

What are the principles of ORM?

• Accept Risk when benefits outweigh the costs

• Accept no unnecessary risk

• Anticipate and manage risk by planning

• Make risk decisions at the right level

What are the 5 steps in the ORM Process?

1. Identify Hazards

2. Assess Hazards

3. Make Risk Decisions

4. Implement Controls

5. Supervise

What are the 2 axis on the Risk Assessment Code (RAC)?

Probability- A, B, C, D, E

• Frequent, Likely, Occasional, Seldom, Unlikely

Severity- 1, 2, 3, 4

• Catastrophic, Critical, Moderate, Negligible

What are the levels of ORM? What is each’s goal?

• In Depth (Farthest Out)

  • Time is not a factor- Be more complex and find the “right answer”

• Deliberate (Middle Ground)

  • Ample time to find the “Best” answer for mission success

• Time Critical (Time Crunch)

  • Little/no time to make plan. “On the run” mentality

What is the 4 step process used in Time Critical ORM?

ABCD

1. Access the Situation

2. Balance Resources

3. Communicate to Others

4. DO, then Debrief

What is the CMEO Program?

Command Managed Equal Opportunity

• Provides environment free from person, social, or institutional barriers

  • Evaluated on Merit, fitness, capability and performance

What are the 4 types of CMEO Report?

Informal Report: Reported to COC and handled within the command. COC has 14 days to resolve the issue

Formal Report: CO is informed, and investigation must begin within 72 hours. Counseling or legal assistance is assigned to all parties

Anonymous Complaint: If there is sufficient evidence to warrant an investigation, one will be conducted, if not a Memorandum will be written and recorded

Confidential Complain: When the victim wishes to receive support but does not want an investigation and wants it recorded somewhere. Reported by the CMEO program manager

What constitutes Sexual Harassment?

• Unwelcome Sexual Advances

• Requests for Sexual Favors

• Deliberate/Repeated offensive comments

• Gestures of a Sexual Nature

What is Navy Policy when handling sexual harassment?

Anyone who receives a complaint has 72 hours to report it up.

Navy has a 0 tolerance policy

• Members will be administratively separated on the FIRST substantiated claim

What is the definition of Fraternization? What are some examples of prohibited behavior?

Unduly familiar personal relationships.

• Dating

• Shared Living Spaces

• Sexual Relations

• Private Business Partnerships

• Borrowing Money
  

What is the SAPR Program?

Sexual Assault Prevention and Response (SAPR)

• Facilitate a culture free of sexual assault, through an environment of prevention, education, and training, and appropriate accountability

What are the 2 methods of SAPR Reporting?

Restricted Reporting

• Allows survivors to confidentially disclose the incident to SPECIFIC individuals, receive care/treatment, WITHOUT an investigation

• Can be filed with SAPR VA or SARC. Health Care personnel, Chaplain, and Legal Counsel are the only people who may maintain confidentiality

Unrestricted Reporting

• Allows assault survivors to disclose the incident to the command, receive car/treatment, and initiate an investigation

What is the Suicide Prevention Program?

Command programs that support a positive command climate, promote resilience, reduce risk of suicide related behavior, and preserve warfighting capability

• Ask, Care, Treat

What is the DAPA

Drug and Alcohol Program Advisor

• Primary advisor for alcohol and drug matters and reports to the CO or XO

What is the Family Advocacy Program?

Established to provide consistent, standardized response to incidents of domestic or child abuse within the Navy

Provides clinical assessment, treatment, and services for military members and families

What is the Command Fitness Leader responsible for?

Conducting the PFA

Enter information into PRIMS

What are the responsibilities of the Ombudsman?

Civilian who is a liaison to the CO for families about the ships movement and other information

What are some programs offered by the Fleet Family Support Program?

Work and Family Life Programs

Counseling, advocacy and prevention

SAPR

Navy Gold Star Program

What is the Exceptional Family Member Program (EMFP) and who is required to register?

Mandatory program for those who qualify to identify family members with long-term health care or special education needs.

How much parenthood leave are members entitled to?

12 Weeks and 6 weeks of Maternity Convalescent leave. Cannot be combined. 12 weeks max

What is the ROC and POE?

• Required Operational Capability (ROC)

  • Used to specify desired level of achievement of readiness for a particular level of readiness

• Project Operational Environment (POE)

  • Description of the environment the ship is expected to operate, including the military climate

What are the 2 authorization documents?

Ships Manpower Document (SMD)

• Quantitative and qualitative manpower wartime requirements for an individual ship or class of ships

Activity Manpower Document (AMD)

• Manpower Requirement supported by approved funding & End Strength

What is the readiness gap?

The difference between the current onboard personnel and the wartime requirements (SMD)

What is Billet Based Distribution?

Used by DIVOs to understand current manning alignment and project vacancies. Shows current roles and qualifications needed

What is an EMIR?

Enlisted Manning Inquiry Report

Notifies ISIC, TYCOM, and PERS-4013 of a unit’s enlisted manning deficiency

What are the Duties of the Officer of the Deck?

• Designated by CO to be in charge of the unit

• Primarily responsible for the safety, security, and proper operation of the unit

• Carry out the ships routine, informing CO, XO, DHs of changes in routine

• Reports to the CDO in CO absence

• Reports and Logs

• Anti Terrorism Force Protection

• Pier Conditions

• Honors and Ceremonies

What are the duties of the Petty Officer of the Watch?

• Assists the OOD in supervising the watch team

• Maintains the deck lock and supervises the use of the 1MC

• Can Serve as a second pair of the eyes on the quarterdeck

What are the duties of the Messenger of the Watch?

• Performs various routine duties tasked by the OOD or POOW

• Can be the primary contact when visitors request access to the ship

What are the levels of force protection?

• Normal

• Alpha

• Bravo

• Charlie

• Delta

What is necessary before using deadly force?

Capability- Has a weapon or something that can inflict harm

Opportunity- Are they in effective range to inflict harm

Intent- Demonstrated aggressive actions or will not comply

What are the levels of the force continuum?

1. Professional Presence

2. Verbal Commands

3. Control Techniques

4. Aggressive Response Techniques

5. Intermediate Weapons

6. Deadly Force

What are the in port security forces?

• Security Reaction Force (SRF)

  • Ensures the security of predetermined spaces until directed by the ATTWO

• Back-up Reaction Force (BRF)

  • Search and secure the ship, based on the threat and as directed by the ATTWO

• Reserve Force (RF)

  • Team leader will decide on deployment of RF based on the threat and required ship response

Where is the Ensign flown underway and in port?

Underway: Masthead

In Port: Fantail

Where is the Union Jack flown in Port?

Flown from the Foc’sle

What are the bell procedures when the Captain is coming onboard?

4 Bells

Announce Title

Stinger

What are the procedures for passing honors on ships?

1. Junior Ship: 1 or 2 blasts

2. Senior Ship: 1 or 2 blasts

3. Junior Ship: 1 blast

4. Senior Ship: 1 blast

5. Senior Ship: 2 blasts

6. Junior Ship: 2 blasts

7. Senior Ship: 3 blasts

8. Junior Ship: 3 blasts