Chapter 6: Job Description

job description

also known as position description

job description

a written statement describing job content, environment, and conditions of employment

job description

establishes the authority for the worker to do the job and sets the boundaries and limitations of responsibilities

job description and job specification

are important documents used by manager during the recruitment and selecting process

1. assures that the employee, supervisor, and organization understand the duties of the position
2. elucidates the needs and expectations of the management with the worker
3. clarifies the misunderstanding

What are the objectives of a job description?

job description - for the employee

identifies the duties, tasks, and responsibilities of the
job

job description - for the employee

provides guidelines and direction to the performance
expectations of the organization

job description - for the employee

sets the limits and boundaries of the employee’s responsibility

job description - for the organization

helps the management to recruit and select qualified
personnel

job description - for the organization

determines performance standards and appraisal
criteria and systems

job description - for the organization

establish right point to intervene with corrective
action when performance falls below job
requirements

1. criteria and competency bases
2. both inclusive and exclusive
3. concise

What are the qualities of a job description?

* Identification and headings
* Job title
* Immediate supervisor
* Job summary
* Job duties
* Job specifications
* Date of latest revision, preparer, approval signatures

List of basic information that should be included in the job description

Identification and headings

consists of the ff:

* Name of facility
* Location (department, section) at which the work is performed

Job title

clarifies the position of the employee

Job title

helps indicate the duties and skill level of the job

Immediate supervisor

serves as a reflection of the organization chart

Immediate supervisor

may include information about succession plan responsibility

Job summary

states the major activities of the job

Job summary

indicates the purpose and scope of the job in specific terms

Job summary

differentiates the duties that are performed from those of other jobs

Job duties

considered as major part of the job description

Job duties

states what the employee does and how the duties are accomplished

Job duties

indicates the degree of supervision received or given

Job duties

summarize and outlines the parameters of the position NOT attempt to itemize and fully describe every details

job description

used as a basis for the performance appraisal system of the employees.

Job specifications

includes the minimum hiring requirements for a particular job

Job specifications

derived from the job analysis procedure

* skills/educational requirements
* physical demands of the job

2 groups in job specifications

* supervisor
* laboratory manager
* medical director
* administrator
* personnel manager (HR)

Who are the possible signatories?

Job specifications

identifies the knowledge, skills, and attributes needed to do the job effectively