PHR Exam - HR Information Systems, Safety, Health, Wellness, & Risk Management

Comprehensive vocabulary flashcards covering HR Information Management, Digitalization, OSHA regulations, Workplace Safety, Wellness Programs, and Risk Management based on lecture pages 101 to 114.

HR information management (HRIM)

The backbone of HR operations involving collecting, storing, and managing HR data efficiently as a digital infrastructure for informed decision making.

HRIS software

The heart of HRIM that centralizes and manages HR data, streamlines data management, automates processes, and generates reports.

Applicant Tracking System (ATS)

A system that simplifies recruitment and candidate tracking.

Payroll management software

Software that ensures accurate payroll processing by calculating and processing employee salaries, taxes, and deductions efficiently.

Database management systems (DBMS) tools

Tools like Oracle, Microsoft SQL Server, and MySQL that help manage HR databases while ensuring data integrity.

Employee self-service (ESS) portals

Portals that empower employees to access and update personal information and request leaves, reducing workload for the HR function and supervisors.

Learning management system (LMS)

A system that facilitates employee training and development by creating, assigning, and tracking employee training modules.

Document management system (DMS)

A system that organizes and secures HR-related documents and records, such as an employee’s signed contract, for easy retrieval.

Role-based access control (RBAC)

A security implementation that restricts data access based on specific job roles to ensure only authorized personnel access sensitive HR information.

Gamification

The use of game-like elements to enhance employee engagement and participation in HR programs and learning and development initiatives.

OSHA's General Duty clause

A mandate stating employees have the right to a safe workplace; it is applied by OSHA when no specific standard covers a particular safety issue.

300 Log of Work-Related Injuries and Illnesses

A log used by employers with 10 or more employees to classify and record occupational injuries requiring more than basic first-aid or deaths.

OSHA Form 300A

A year-end summary of recorded injuries and illnesses that must be posted where all employees can see the types of incidents at the worksite.

OSHA Form 301

The official accident investigation form used by OSHA.

Lockout/Tagout (LOTO)

Practices and procedures necessary to disable machinery or equipment to prevent the unexpected release of hazardous energy during servicing.

Right to Know Standard (HazCom)

A requirement for employers to develop and communicate, in writing, information on the hazards of products used in the workplace.

Safety Data Sheet (SDS)

The primary tool used to convey the dangers of a hazardous substance to employees under the HazCom Standard.

De minimis violation

A violation of an OSHA standard that does not have a direct impact on employees’ safety and health on the job.

Unsafe acts

The performance of a task in a manner that may threaten the health or safety of workers, contributing to most occupational injuries.

Willful violation

A violation of an OSHA standard by an employer that is considered intentional.

Teratogens

Products that affect a fetus but do not affect the pregnant mother.

Blood Borne Pathogens

Infectious microorganisms in human blood that can cause diseases such as hepatitis B (HBV), hepatitis C (HCV), and human immunodeficiency virus (HIV).

Personal Protective Equipment (PPE)

Equipment worn to minimize exposure to serious workplace injuries and illnesses.

Ergonomics

The design of a work environment to address the physical demands experienced by employees.

Employee assistance programs (EAP)

Programs providing short-term counseling and referral services to help employees deal with personal problems that might adversely impact job performance.

Genetic Information Nondiscrimination Act (GINA)

A law that prohibits discrimination against individuals based on their genetic information in both employment and health insurance.

Risk appetite

The general level of loss exposure that an organization views as acceptable, expressed in quantitative criteria relative to unique business objectives.

Risk tolerance

The level of risk an organization is willing to accept per individual risk, based on the outcomes it can absorb or tolerate.

ISO 31000

An international standard that provides a generic approach, principles, and guidelines for effective risk management across different types of risks.

Poison Pill

A strategy used to shield against hostile takeover bids by triggering new, prohibitive costs or allowing existing shareholders to buy more shares at a discount.

Business impact analysis

A plan developed to identify critical functions and consider vulnerabilities to threats like communicable diseases, natural disasters, or cyber-attacks.