Module 2 speed

Benefits 5 marker answers + WHY

1. Identify benefits aligned to strategy - ensures value is clearly defined

2. Plan benefits (realisation plan, ownership) - ensures structured delivery

3. Track benefits using reviews/KPIs - ensures progress is monitored

4. Use governance + business case - supports decision-making (continue/stop)

5. Realise benefits in BAU → ensures actual value is achieved

When are benefits realised

Benefits are realised after the project

Benefits Management Process

Identify, plan, track and realise

Benefits tip

Benefits deliver value in BAU, not just project

Requirements definition

Capturing and managing what stakeholders need

Requirements tip

Requirements avoid scope creep, reduce rework and ensure Stakeholder alignment

Requirements 5 marker answers + Why

1. Gather requirements from stakeholders → ensures needs are captured

2. Analyse requirements (use MoSCoW) → ensures feasibility and aligned to objectives

3. Validate and Justify requirements with stakeholders → ensures agreement and accuracy

4. Manage and control through baseline needs→ prevents scope creep and change

5. Use requirements to guide solution development → ensures correct outputs are delivered

Solutions definition

Systematic approach to develop project outputs and deliverables

Solutions tip

Solutions meet requirements, test and validate and integrate user feedback

Solutions 5 marker answer + Why

1. Develop solutions based on defined requirements - ensures outputs meet stakeholder needs

2. Use appropriate life cycle (iterative/linear) - ensures suitable development approach

3. Test and validate solutions - ensures quality and functionality

4. Incorporate feedback - improves solution effectiveness

5. Refine and improve solutions - ensures outputs are fit for purpose

Sustainability definition

Ensuring the project is environmentally, socially, and economically responsible

Sustainability tip

Consider Long-term impact awareness, monitoring (KPIs, reporting) and compliance and ethics

Sustainability 5 marker answer + Why

1. Define sustainability objectives - ensures environmental and social goals are considered

2. Use KPIs to monitor performance - ensures progress is tracked

3. Report sustainability through reviews - ensures transparency

4. Ensure compliance with environmental and ethical standards - reduces risk and negative impacts

5. Promote long-term value and responsible resource use - supports sustainable outcomes

Configuration Management process

Planning- defines procedures, outlining roles and responsibilities

Identification - Divides project into items with unique reference.

Control - Ensures changes are controlled and dependencies between items are understood.

Status accounting - Ensures traceability of items, maintaining audit trail of configuration records.

Verification audit - Ensures that items deliverables conform to requirements